| SectionB | Structure, nce andma ment |
|---|---|
| Descriptionofthe charity's trusts | |
| Typeof governing document | |
| The District'sgoverningdocumentsarethoseofthe The Scout | |
| Association. They consist of aRoyal Charter,whichinturngives | |
| authoritytothe ByeLaws of theAssociationandThePolicy, | |
| Organisation andRules ofTheScoutAssociation. | |
| (e.9.trust deed,constitution) | |
| Howthe charityisconstituted | The Districtis atrust established under itsruleswhichare |
| common to allScouts. | |
| (e.9.trust, association,company) | |
| Trustee selection methods | appointedinaccordance with thePolicy, Trusteesare |
| (e.9. appointedby,electedby) | Rules ofTheScoutAssociation. and |
| Additional governance issues (optional informationbutencouraged as bestpractice) | |
| You maychoose to include additional | m |
| information, where relevant,about: | membersofwhicharethe'CharityTrustees'ofthe ScoutDistrict |
| whichis aneducationalcharity.As charity trustees theyare | |
| responsible for complying with legislation applicable tocharities. | |
| Thisincludesthe registration, keeping proper accountsand | |
| makingreturnsto the Charity Commissionasappropriate. | |
| Committee consists of 3 independent representatives, | |
| Policies and procedures adoptedfor: | Chair,Treasurer and Secretary together with the District Commissioner and his Deputies plus Group ScoutLeaders |
| (whereoptedtotakeonthe responsibility) and meets every3 | |
| a)the inductionandtrainingoftrustees;b) | months. |
| trustee' consideration of majorrisksand the systems and procedures tomanagethem |
Membersofthe Executive Committee complete'Essential lnformationforExecutive Committee'lraining within the first5 |
| monthsofjoiningthe committee. | |
| District Executive Committeeexiststo support theDistrict | |
| Commissioner in meeting the responsibilities ofthe |
|
| appointments andisresponsiblefor: | |
| maintenance and running ofDistrictproperty; | |
| administration ofDistrict finance; The |
|
| The insurance of persons, property and equipment; | |
| Distric*publicoccasions; | |
| inthe recruitment of leaders and other adultsupport; | |
| any sub committees that maybe required; | |
| DistrictAdministratorsandAdvisors other than those | |
| areelected |
| SectionB | Structure overnance andmana ement continued |
|---|---|
| The District Executive Committee has identified the majorrisks | |
| towhich they believe the Districtisexposed, these havebeen | |
| reviewed and systems havebeenestablished to mitigate against | |
| them. Themainareas of concern that have been identifiedare: | |
| Damageto the building, property and equipment. The District | |
| wouldrequesttheuseof buildings,propertyand equipmentfrom | |
| neighbouring organisations suchasthe church, community | |
| centre and other Scout Groups. Similar reciprocal arrangements | |
| existwith these organisations. The District has sufficient | |
| buildings and contents insurancein placeto mitigate against | |
| permanentloss. | |
| lnjury to leaders, helpers, supporters andmembers.The District | |
| through the capitation fees contributestotheScoutAssociations | |
| national accident insurancepolicy. RiskAssessmentsare | |
| undertaken beforeall activities. | |
| Reducedincomefrom assets. The Districtisprimarilyreliant | |
| uponincomefrom either therental ofthe apartments,rentalof | |
| the HQhall,andrental ofthe Campsite. TheDistrictdoesholda | |
| reserve toensurethe continuityofactivities should therebe a | |
| major reduction inincome.The Committee couldraisethe value | |
| ofsubscriptions to increase theincometo the Districton an | |
| ongoing basis,eitherlemporarily orpermanently. | |
| Reduction orlossof leaders. TheDistrict istotally reliantupon | |
| volunteers torunand administer the activitiesofthe Districtlf | |
| there wasareductioninthe number of leaders toan | |
| unacceptable levelina particular sectionor agroupasawhole | |
| then there wouldhavetobe acontraction, consolidation or | |
| closureof asectionorgroup.ln theworst case scenariothe | |
| complete closureoftheDistrict. | |
| Reduction orlossof members. The District provides activities for | |
| allyoung people aged6to18.lfthere was a reductionin | |
| membershipina particular section or grouportheDistrict as | |
| wholethenthere wouldhavetobe acontraction, consolidation | |
| orclosureofa sectionorgroup.lnthe worst case scenariothe | |
| complete closureoftheDistrict. | |
| Risk andlnternalGontrol(Specimen2) | |
| The group has inplacesystems of internal controls thatare | |
| designed to provide reasonable assurance againstmaterial | |
| mismanagement orloss,theseinclude 2signatories forall | |
| payments andacomprehensive insurancepoliciesto ensure | |
| that insurablerisksare covered. |
| SectionC | Objectives andactivities | ||||||
|---|---|---|---|---|---|---|---|
| Summaryofthe objectsofthe charity set out initsgoverningdocument |
ThePurpose of Scouting Scoutingexiststo actively engage and supportyoung people |
in | |||||
| personal development, | |||||||
| empowering them to make apositive contribution to | society. | ||||||
| Valuesof Scouting | |||||||
| are we ided these values: Scouts gu by |
|||||||
| integrity; lnteg with are WE We act honest, rity |
trustworthy | and | |||||
| loyal. | |||||||
| have We and respect self-respect Respect |
for | others. | |||||
| Care-We support others and take careofthe world | in | which | we | ||||
| live. | |||||||
| Belief-We exploreourfaiths, beliefs andattitudes. | |||||||
| Co-operation-Wemakeapositivedifference;we co-operate | |||||||
| with others andmakefriends. | |||||||
| TheScout Method | |||||||
| Scoutingtakesplacewhenyoung people,in | partnership with | ||||||
| adults,work together basedonlhe | |||||||
| values of Scoutingand: | |||||||
| -enjoywhat they are doing andhavefun | |||||||
| -takepart inactivities indoorsandoutdoors | |||||||
| learnbydoing | |||||||
| shareinspiritualreflection | |||||||
| take responsibility andmakechoices | |||||||
| undertakenewand challengingactivities | |||||||
| make and livebytheirPromise. |
| SectionD | rformance Achievementsand |
|---|---|
| Summaryofthe main achievements of the charity during theyear |
The Covid situation severely limitedandformuch oftheperiod curtailedScoutingActivities.Duringthis timethe District |
| organisation therefore concentrated onproper maintainance of | |
| resourcesandfacilities to allow Scouting torestartwhen the | |
| situationallowed.Also theDistrictsupported Scout Groupsin | |
| resources, information and training to allow on-line Scouting to | |
| continue. | |
| Matterswereputinhandto continue the developmentofthe | |
| campsitebythe formalprocessof reroutingofapublicfootpath | |
| SectionE | FinancialReview |
| Briefstatementofthe charity'spolicyon | |
| reserves | Reserves Policy |
| The District'spolicyon reservesisto hold sufficientresourcesto | |
| continue the charitable activitiesofthegroupshouldincomeand | |
| fundraising activities fall short. The District Executive Committee | |
| considersthatthegroupshould holdasumequivalentto12 | |
| months running costs, circaf50K. | |
| TheDistrictheld reserves of approximately €186Kagainstthisat | |
| yearendwhichisless thantheprevious year. However,thisis | |
| still above the levelrequiredfor operating expenses.Thiscanbe | |
| explainedby: Resourcesforinvestmentinrenovatinganddevelopingthe |
|
| campsitenow thatalong term Leaseiscompletetobringthe | |
| facilitiesupto agood standard.This istoincreaseuseacross | |
| bothDistrictand outsideScoutGroups, but alsoGuides other | |
| organisedYouth,Schooletcgroups. | |
| UpdatetheHQaccommodation-we have done somework,but | |
| furtherworkis required alongside ongoingmaintenance dueto | |
| the the of building age |
|
| ir in funds event the an of at the unforeseen of repa |
|
| Headquartersbuilding | |
| Ifinancialsupport for Group expansion andSection | |
| startup. | |
| Quantify and explain any designations | |
| Details ofany funds materiallyindeficit | |
| (circumstances plusstepsto eliminate) |
| Youmay chooseto include additional | ||
|---|---|---|
| information, where relevant,about: | lnvestment Policy(Specimen1) | |
| . | the charity's principal sourcesoffunds | The District's lncome and Expenditureispredominantlyfromthe |
| (includingany fundraising); | rental ofthe3apartments and consequentlyDistrictdoesnot | |
| need subscription funds fromit'smembers tomaintainthe | ||
| District.The Districthastherefore adoptedaensure thatthe | ||
| assetsheld bytheDistrictare suitably maintained to ensurethe | ||
| revenuestream. Allfunds are heldincashusing only | ||
| mainstream banks or buildingsocieties. | ||
| .how | expenditure has supported thekey | |
| objectivesofthecharity; | levels the bank of monitors |
|
| received ensure to the group |
||
| obtains maximum value andincomefrom itsbanking | ||
| arrangements. Occasionally thismayinvolveusinganaccount | ||
| that requiresaperiod of noticebeforefunds maybewithdrawn, | ||
| before doingsothe Group Executive considers the cashflow | ||
| requirements. | ||
| .investmentpolicyand objectives | ||
| lnvestment Policy (Specimen2) | ||
| The Group invests in it'sassets.Allcash funds areheld incash | ||
| usingonly mainstream banks or buildingsocieties. | ||
| SectionF | Other tional lnformation |
|
| ScoutingActivities whereverpossible. lnstigate | ||
| measures and advice torestartfull Scouting activitiesassoon | ||
| aspermitted. | ||
| Commence redevelopmentofthe enlargedDistricl Campsiteif | ||
| possible. Carry outHand S inspection of any necessary works | ||
| to treesatCampsite. Periodically inspect and maintainDistrictassets duringperiodof |
||
| Plansfor future periods(detailsof any significant activitiesplannedto achieve them) |
Covidlockdown. Group Leadersincarryingoutaprogrammeofon-line and organiseDistricton-line events |
|
| SectionG | Declaration |
| ed on behalfofthe charity's trust | ees | ||
|---|---|---|---|
| Signature(s) | cr.9{ | , | |
| Fullname(s) | Helen | Wilkinson | |
| Position (egSecretary, Chair) | Trustee | Trustee | |
| Date | EEEEIEE |
| Forthe year from |
411120 | To | 3131121 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| 2020121 | 2019t20 | ||||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Totalfunds | Totalfunds | I | ||||||
| f | E | ||||||||||
| Receipts | |||||||||||
| Donations,legacies and | similar | ||||||||||
| income | |||||||||||
| Menrbership subscriptions | 25,608 | 25,608 | 19,142 | ||||||||
| Less: MembershlpsubscnptEns | pald on | ||||||||||
| (NdUoral/Coun'y/A'eaOiskdlenle.6guresh:lh | aa'rrssg. | ||||||||||
| 30,200 | -29,874 | ||||||||||
| Net membership subscrjpiions | retained | 4,592 | 0 | 0 | 4,552 | -10,733 | |||||
| Donations | 0 | 137 | |||||||||
| Legacies | 0 | ||||||||||
| GifrAid | 0 | ||||||||||
| Other similarinmme.Group Loan Repayment | 2,026 | 2,026 | 0 | ||||||||
| Other sirnilar income | 0 | 0 | |||||||||
| Other similar income | 0 | 0 | |||||||||
| Olher sinrilar income | 0 | ||||||||||
| 2,566 | ?,565 | ||||||||||
| (,rants | |||||||||||
| l,.laintenenace grant | 0 | ||||||||||
| othergrants | 30,565 | 30.565 | |||||||||
| 30.565 | 30,565 | ||||||||||
| Detail2 | 0 | ||||||||||
| Detail3 | 0 | ||||||||||
| Other fundraising aclivitres | 0 | ||||||||||
| -0 | |||||||||||
| .......,......"r^__.._ | |||||||||||
| tsankinterest | 71 | 71 | 114 | ||||||||
| Building Society interesi | 233 | 993 | .--+-"--* | ||||||||
| The Scout Association Short Term lnvestmeni | |||||||||||
| Service | 0 | ||||||||||
| P,operty Renl income: campsite | 818 | 818 | 4,207 | ||||||||
| Property Rentifcome:HQ | s2 | 11,464 | |||||||||
| Property Rentincome:Flats | 41,003 | 41,003 | 43,982 | ||||||||
| Other investmenl income | |||||||||||
| 0 | |||||||||||
| Subtotal | 42.074 | 42.474 | 60532 | ||||||||
| Total | Gross | 0 | .0 | ||||||||
| andinvestment | sales, etc. | 0 | |||||||||
| Total | 70.073 | 70,073 | |||||||||
| i | |||||||||||
| c | of BathDistrictScout Council,C | I | t | ||||||||
| ReceiptsandPayments | Account | ||||||||||
| !-.--.-..-...,...-,*-.--.---...--- | |||||||||||
| Forthe year from |
4t1120 | To | 3t31t21 |
| 2020121 | 2020121 | 2019120 | 2019120 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| funds | Restricted funds | Endowment funds |
Totalfunds | Totalfunds | |||||||||
| L | |||||||||||||
| Payments | |||||||||||||
| Ctwitabte | PaYments | 0 | 0 | ||||||||||
| %iiEffimmrd activities |
0 | ||||||||||||
| Adult support | andkaining | 0 | 1,013 | ||||||||||
| Renl | 0 | 0 | |||||||||||
| 2.904 | |||||||||||||
| and | 1,870.78 | 3,000.00 | |||||||||||
| lnsurance | 3,148 | 3.082 | |||||||||||
| Fepaire andRenewals | 15.047.00 | 15,771.00 | |||||||||||
| Maieriajs and equiPment | 0 | 910 | |||||||||||
| Prinil-iE an6 | piro to cop-v ing | 0 | 0 | ||||||||||
| Contribution | iocamP costs | 0 | 0 | ||||||||||
| Uniforms | -0 | 0 | |||||||||||
| AGMEidtrusteeexpenses | -0 | 160 | |||||||||||
| Other costs | detail1: URC | 0 | |||||||||||
| 6ifrEi?6!E?6Eit2.nmitment | 1.931 | 2,841 | |||||||||||
| OiGT@stsdEEntDeveloP | ment | 0 | 0 | ||||||||||
| -0 | 168 | ||||||||||||
| 5: | 0 | 1,157 | 1 | ||||||||||
| 6iirosE-dflain-ar LellrngFe'. | 5"389 | ||||||||||||
| costs | 989 | 3,1 | 54 | ||||||||||
| dinercsts | aetailB:Group SuPPort | 206 | 0 | ||||||||||
| Other costs | detail9: CampSiieDevelopmenl | 1,186 | |||||||||||
| Subtotal | |||||||||||||
| Fundraisingexpenses | |||||||||||||
| D;ialll | 0 | ||||||||||||
| Detail2 | 0 | ||||||||||||
| Uetarl J | |||||||||||||
| 0 | |||||||||||||
| Other fundraisingcosts | 0 | ||||||||||||
| Total Gross | x2,466 | 0 | 0 | 3?,466 | |||||||||
| Asset and investment | Purchases, | ||||||||||||
| etc. | |||||||||||||
| 0 | |||||||||||||
| Total | I | 0 | 0 | ||||||||||
| Netof | |||||||||||||
| 0 | |||||||||||||
| fundslastyear | end | 0 | 10758 | ||||||||||
| thisyear | |||||||||||||
| lsti | intof assets and | tiabilities | attheend | of the year | |||||||||
| 2020121 | 201Sl2A | ||||||||||||
| Endowment | Totalfunds |
Total | funds | ||||||||||
| funds | L | funds | E | I | l I "''*-. |
||||||||
| Cashfunds | |||||||||||||
| Bank current account | 05,007 | 85i007 | 48172 | ||||||||||
| I | |||||||||||||
| Bank deposit account | |||||||||||||
| Euildingsccietyaccount | 1 | 52,513 | 152,513 | 1522A4 | |||||||||
| Seryice | |||||||||||||
| 21T700003 |
| uash/l-loats | ||||||||
|---|---|---|---|---|---|---|---|---|
| ..: | ||||||||
| Total cash | 237,320 | 237.520 | ||||||
| othermonetary assets | ||||||||
| 'Iar clainl | ||||||||
| Debts due from iheCounty/Area/Districil | ||||||||
| Group | ||||||||
| Insuran€ctarm | ||||||||
| Subtotal | ||||||||
| lnvestment property - detail | 695,000 | 6S5,000 | 695,000 | |||||
| Ouoted investments | ||||||||
| 695.000 | 695,000 | |||||||
| Nonmonetary assets tor charity's | ||||||||
| use | ||||||||
| Badge stock | ||||||||
| Shop siock | - | .,t | ||||||
| Other stock | ||||||||
| Land andburldrnqs | 360,892 | 360,892 | 369,92S | |||||
| MolorvehrCleS | ||||||||
| Scouting equipment. furniiuree1c | ||||||||
| Ither | ||||||||
| -"----." | i _, | |||||||
| Lrabrlrttes | 360,892 | 369,929 | I I ----t-- |
|||||
| Acmuntsnol yet paid | 0 | |||||||
| Expenses incurred but not invoiced | ||||||||
| Subscriptions not yet paid | ||||||||
| Loan - detail | 0 | 0 | ||||||
| Other liabilities | ||||||||
| 0 | ||||||||
| I | ||||||||
| Contingent Iiabilities and future obligations | ||||||||
| t-- | ||||||||
| by | ||||||||
| PrintName | ||||||||
| CT-i} | eLgtlb | Chair:Tim | ||||||
| Acting Treasurer:Jeff | Wilkinson |