## |SectionB|Structure,
nce andma
ment| |---|---| |Descriptionofthe charity's trusts|| |Typeof governing document|| ||The District'sgoverningdocumentsarethoseofthe The Scout| ||Association. They consist of aRoyal Charter,whichinturngives| ||authoritytothe ByeLaws of theAssociationandThePolicy,| ||Organisation andRules ofTheScoutAssociation.| |(e.9.trust deed,constitution)|| |Howthe charityisconstituted|The Districtis atrust established under itsruleswhichare| ||common to allScouts.| |(e.9.trust, association,company)|| |Trustee selection methods|appointedinaccordance with thePolicy,
Trusteesare| |(e.9. appointedby,electedby)|Rules ofTheScoutAssociation.
and| |Additional governance issues (optional informationbutencouraged as bestpractice)|| |You maychoose to include additional|m| |information, where relevant,about:|membersofwhicharethe'CharityTrustees'ofthe ScoutDistrict| ||whichis aneducationalcharity.As charity trustees theyare| ||responsible for complying with legislation applicable tocharities.| ||Thisincludesthe registration, keeping proper accountsand| ||makingreturnsto the Charity Commissionasappropriate.| ||Committee consists of 3 independent representatives,| |Policies and procedures adoptedfor:|Chair,Treasurer and Secretary together with the District
Commissioner and his Deputies plus Group ScoutLeaders| ||(whereoptedtotakeonthe responsibility) and meets every3| |a)the inductionandtrainingoftrustees;b)|months.| |trustee' consideration of majorrisksand the
systems and procedures tomanagethem|Membersofthe Executive Committee complete'Essential
lnformationforExecutive Committee'lraining within the first5| ||monthsofjoiningthe committee.| ||District Executive Committeeexiststo support theDistrict| ||Commissioner in meeting the responsibilities
ofthe| ||appointments andisresponsiblefor:| ||maintenance and running ofDistrictproperty;| ||administration ofDistrict finance;
The| ||The insurance of persons, property and equipment;| ||Distric*publicoccasions;| ||inthe recruitment of leaders and other adultsupport;| ||any sub committees that maybe required;| ||DistrictAdministratorsandAdvisors other than those| ||areelected| |SectionB|Structure
overnance andmana ement continued| |---|---| ||The District Executive Committee has identified the majorrisks| ||towhich they believe the Districtisexposed, these havebeen| ||reviewed and systems havebeenestablished to mitigate against| ||them. Themainareas of concern that have been identifiedare:| ||Damageto the building, property and equipment. The District| ||wouldrequesttheuseof buildings,propertyand equipmentfrom| ||neighbouring organisations suchasthe church, community| ||centre and other Scout Groups. Similar reciprocal arrangements| ||existwith these organisations. The District has sufficient| ||buildings and contents insurancein placeto mitigate against| ||permanentloss.| ||lnjury to leaders, helpers, supporters andmembers.The District| ||through the capitation fees contributestotheScoutAssociations| ||national accident insurancepolicy. RiskAssessmentsare| ||undertaken beforeall activities.| ||Reducedincomefrom assets. The Districtisprimarilyreliant| ||uponincomefrom either therental ofthe apartments,rentalof| ||the HQhall,andrental ofthe Campsite. TheDistrictdoesholda| ||reserve toensurethe continuityofactivities should therebe a| ||major reduction inincome.The Committee couldraisethe value| ||ofsubscriptions to increase theincometo the Districton an| ||ongoing basis,eitherlemporarily orpermanently.| ||Reduction orlossof leaders. TheDistrict istotally reliantupon| ||volunteers torunand administer the activitiesofthe Districtlf| ||there wasareductioninthe number of leaders toan| ||unacceptable levelina particular sectionor agroupasawhole| ||then there wouldhavetobe acontraction, consolidation or| ||closureof asectionorgroup.ln theworst case scenariothe| ||complete closureoftheDistrict.| ||Reduction orlossof members. The District provides activities for| ||allyoung people aged6to18.lfthere was a reductionin| ||membershipina particular section or grouportheDistrict as| ||wholethenthere wouldhavetobe acontraction, consolidation| ||orclosureofa sectionorgroup.lnthe worst case scenariothe| ||complete closureoftheDistrict.| ||Risk andlnternalGontrol(Specimen2)| ||The group has inplacesystems of internal controls thatare| ||designed to provide reasonable assurance againstmaterial| ||mismanagement orloss,theseinclude 2signatories forall| ||payments andacomprehensive insurancepoliciesto ensure| ||that insurablerisksare covered.| |SectionC|Objectives andactivities||||||| |---|---|---|---|---|---|---|---| |Summaryofthe objectsofthe charity set
out initsgoverningdocument|ThePurpose of Scouting
Scoutingexiststo actively engage and supportyoung people||||||in| ||personal development,||||||| ||empowering them to make apositive contribution to|||society.|||| ||Valuesof Scouting||||||| ||are
we
ided
these values:
Scouts
gu
by||||||| ||integrity;
lnteg
with
are
WE
We act
honest,
rity||trustworthy|||and|| ||loyal.||||||| ||have
We
and respect
self-respect
Respect|for|others.||||| ||Care-We support others and take careofthe world|||in|which||we| ||live.||||||| ||Belief-We exploreourfaiths, beliefs andattitudes.||||||| ||Co-operation-Wemakeapositivedifference;we co-operate||||||| ||with others andmakefriends.||||||| ||TheScout Method||||||| ||Scoutingtakesplacewhenyoung people,in|partnership with|||||| ||adults,work together basedonlhe||||||| ||values of Scoutingand:||||||| ||-enjoywhat they are doing andhavefun||||||| ||-takepart inactivities indoorsandoutdoors||||||| ||learnbydoing||||||| ||shareinspiritualreflection||||||| ||take responsibility andmakechoices||||||| ||undertakenewand challengingactivities||||||| ||make and livebytheirPromise.||||||| |SectionD|rformance
Achievementsand| |---|---| |Summaryofthe main achievements of
the charity during theyear|The Covid situation severely limitedandformuch oftheperiod
curtailedScoutingActivities.Duringthis timethe District| ||organisation therefore concentrated onproper maintainance of| ||resourcesandfacilities to allow Scouting torestartwhen the| ||situationallowed.Also theDistrictsupported Scout Groupsin| ||resources, information and training to allow on-line Scouting to| ||continue.| ||Matterswereputinhandto continue the developmentofthe| ||campsitebythe formalprocessof reroutingofapublicfootpath| |SectionE|FinancialReview| |Briefstatementofthe charity'spolicyon|| |reserves|Reserves Policy| ||The District'spolicyon reservesisto hold sufficientresourcesto| ||continue the charitable activitiesofthegroupshouldincomeand| ||fundraising activities fall short. The District Executive Committee| ||considersthatthegroupshould holdasumequivalentto12| ||months running costs, circaf50K.| ||TheDistrictheld reserves of approximately €186Kagainstthisat| ||yearendwhichisless thantheprevious year. However,thisis| ||still above the levelrequiredfor operating expenses.Thiscanbe| ||explainedby:
Resourcesforinvestmentinrenovatinganddevelopingthe| ||campsitenow thatalong term Leaseiscompletetobringthe| ||facilitiesupto agood standard.This istoincreaseuseacross| ||bothDistrictand outsideScoutGroups, but alsoGuides other| ||organisedYouth,Schooletcgroups.| ||UpdatetheHQaccommodation-we have done somework,but| ||furtherworkis required alongside ongoingmaintenance dueto| ||the
the
of
building
age| ||ir
in
funds
event
the
an
of
at the
unforeseen
of
repa| ||Headquartersbuilding| ||Ifinancialsupport for Group expansion andSection| ||startup.| |Quantify and explain any designations|| |Details ofany funds materiallyindeficit|| |(circumstances plusstepsto eliminate)|| ||Youmay chooseto include additional|| |---|---|---| ||information, where relevant,about:|lnvestment Policy(Specimen1)| |.|the charity's principal sourcesoffunds|The District's lncome and Expenditureispredominantlyfromthe| ||(includingany fundraising);|rental ofthe3apartments and consequentlyDistrictdoesnot| |||need subscription funds fromit'smembers tomaintainthe| |||District.The Districthastherefore adoptedaensure thatthe| |||assetsheld bytheDistrictare suitably maintained to ensurethe| |||revenuestream. Allfunds are heldincashusing only| |||mainstream banks or buildingsocieties.| |.how|expenditure has supported thekey|| |objectivesofthecharity;||levels
the
bank
of
monitors| |||received
ensure
to
the group| |||obtains maximum value andincomefrom itsbanking| |||arrangements. Occasionally thismayinvolveusinganaccount| |||that requiresaperiod of noticebeforefunds maybewithdrawn,| |||before doingsothe Group Executive considers the cashflow| |||requirements.| |.investmentpolicyand objectives||| |||lnvestment Policy (Specimen2)| |||The Group invests in it'sassets.Allcash funds areheld incash| |||usingonly mainstream banks or buildingsocieties.| ||SectionF|Other
tional lnformation| |||ScoutingActivities whereverpossible. lnstigate| |||measures and advice torestartfull Scouting activitiesassoon| |||aspermitted.| |||Commence redevelopmentofthe enlargedDistricl Campsiteif| |||possible. Carry outHand S inspection of any necessary works| |||to treesatCampsite.
Periodically inspect and maintainDistrictassets duringperiodof| |Plansfor future periods(detailsof any
significant activitiesplannedto achieve
them)||Covidlockdown.
Group Leadersincarryingoutaprogrammeofon-line
and organiseDistricton-line events| ||SectionG|Declaration| |ed on behalfofthe charity's trust|ees||| |---|---|---|---| |Signature(s)|cr.9{|,|| |Fullname(s)|Helen||Wilkinson| |Position (egSecretary, Chair)|Trustee||Trustee| |Date|EEEEIEE||| ## |||||Forthe year
from|411120|To|3131121||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||2020121|||2019t20|||| |||||Unrestricted
funds|Restricted funds|Endowment
funds|Totalfunds|Totalfunds||I|| ||||||f|||E|||| |Receipts|||||||||||| |Donations,legacies and||similar|||||||||| |income|||||||||||| |Menrbership subscriptions||||25,608|||25,608|19,142|||| |Less: MembershlpsubscnptEns|||pald on||||||||| |(NdUoral/Coun'y/A'eaOiskdlenle.6guresh:lh|||aa'rrssg.||||||||| |||||30,200||||-29,874|||| |Net membership subscrjpiions||retained||4,592|0|0|4,552|-10,733|||| |Donations||||0||||137|||| |Legacies||||||||0|||| |GifrAid||||0|||||||| |Other similarinmme.Group Loan Repayment||||2,026|||2,026|0|||| |Other sirnilar income||||0||||0|||| |Other similar income||||0||||0|||| |Olher sinrilar income||||0|||||||| |||||2,566|||?,565||||| |(,rants|||||||||||| |l,.laintenenace grant||||0|||||||| |othergrants||||30,565|||30.565||||| |||||30.565|||30,565||||| |Detail2||||0|||||||| |Detail3||||0|||||||| |Other fundraising aclivitres||||0|||||||| |||||-0|||||||| |||||||||||.......,...._.._"r^__.._|| |tsankinterest||||71|||71|114|||| |Building Society interesi||||233||||993||.--+-*"--**|| |The Scout Association Short Term lnvestmeni|||||||||||| |Service||||0|||||||| |P,operty Renl income: campsite||||818|||818|4,207|||| |Property Rentifcome:HQ||||s2||||11,464|||| |Property Rentincome:Flats||||41,003|||41,003|43,982|||| |Other investmenl income|||||||||||| |||||0|||||||| |Subtotal||||42.074|||42.474|60532|||| |Total|Gross||||0|.0|||||| |andinvestment|sales, etc.|||0|||||||| ||Total|||70.073|||70,073||||| ||||||||||i||| |||c|of BathDistrictScout Council,C||||||I||t| |||||ReceiptsandPayments||Account|||||| |!-.--.-..-...,...-,*-.--.---...---|||||||||||| |||||Forthe year
from|4t1120|To|3t31t21||||| |||||||2020121|2020121|||2019120|2019120||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||funds||Restricted funds||Endowment
funds||Totalfunds|Totalfunds|||| ||||||||||L||||| |Payments|||||||||||||| |Ctwitabte|PaYments|||0||||||||0|| |%iiEffimmrd
activities||||0|||||||||| |Adult support|andkaining|||0|||||||1,013||| |Renl|||||0|||||||0|| ||||2.904||||||||||| ||and||1,870.78|||||||3,000.00|||| |lnsurance|||3,148||||||||3.082||| |Fepaire andRenewals|||15.047.00|||||||15,771.00|||| |Maieriajs and equiPment|||||0||||||910||| |Prinil-iE an6|piro to cop-v ing||||0|||||||0|| |Contribution|iocamP costs||||0|||||||0|| |Uniforms||||-0||||||||0|| |AGMEidtrusteeexpenses||||-0|||||||160||| |Other costs|detail1: URC||||0||||||||| |6ifrEi?6!E?6Eit2.nmitment|||1.931||||||||2,841||| |OiGT@stsdEEntDeveloP||ment|||0|||||||0|| |||||-0|||||||168||| ||5:||||0||||||1,157||1| |6iirosE-dflain-ar LellrngFe'.|||||||||||5"389||| |costs||||989|||||||3,1|54|| |dinercsts|aetailB:Group SuPPort|||206||||||||0|| |Other costs|detail9: CampSiieDevelopmenl||1,186||||||||||| ||Subtotal||||||||||||| |Fundraisingexpenses|||||||||||||| |D;ialll|||||0||||||||| |Detail2|||||0||||||||| |Uetarl J|||||||||||||| ||||||0||||||||| |Other fundraisingcosts|||||0||||||||| ||Total Gross||x2,466||||0|0|3?,466||||| |Asset and investment||Purchases,|||||||||||| |etc.|||||||||||||| ||||||0||||||||| ||Total||I||||0|0|||||| |Netof|||||||||||||| ||||||0||||||||| |fundslastyear||end|||0||||||10758||| |||thisyear|||||||||||| |lsti|intof assets and||tiabilities||attheend|of the year|||||||| ||||||||2020121|||201Sl2A|||| ||||||||Endowment||
Totalfunds|Total|funds||| ||||funds||L|||funds|E|I|||l
I
"''*-.| |Cashfunds|||||||||||||| |Bank current account||||05,007|||||85i007||48172||| ||||||||||||||I| |Bank deposit account|||||||||||||| |Euildingsccietyaccount|||1|52,513|||||152,513||1522A4||| |Seryice|||||||||||||| |21T700003|||||||||||||| |uash/l-loats||||||||| |---|---|---|---|---|---|---|---|---| |||||||||..:| |Total cash|237,320||237.520|||||| |othermonetary assets||||||||| |'Iar clainl||||||||| |Debts due from iheCounty/Area/Districil||||||||| |Group||||||||| |Insuran€ctarm||||||||| |Subtotal||||||||| |lnvestment property - detail|695,000||6S5,000|695,000||||| |Ouoted investments||||||||| ||695.000||695,000|||||| |Nonmonetary assets tor charity's||||||||| |use||||||||| |Badge stock||||||||| |Shop siock|||-|||||.,t| |Other stock||||||||| |Land andburldrnqs|360,892||360,892|369,92S||||| |MolorvehrCleS||||||||| |Scouting equipment. furniiuree1c||||||||| |Ither||||||||| |||||||-"----."|i _,|| |Lrabrlrttes|||360,892|369,929||I
I
*----t--*||| |Acmuntsnol yet paid|0|||||||| |Expenses incurred but not invoiced||||||||| |Subscriptions not yet paid||||||||| |Loan - detail|0|||0||||| |Other liabilities||||||||| ||0|||||||| ||||||I|||| |Contingent Iiabilities and future obligations||||||||| ||||||t--|||| ||||by|||||| |||PrintName||||||| ||CT-i}|eLgtlb|Chair:Tim|||||| ||||Acting Treasurer:Jeff|Wilkinson||||| ## ## ## ## ## ##