st st 21 Warrington (l Appleton) Scout Group Scouts W•# Trustee's Annual Re ort Forthe period 1st January 2022 - 31st December 2022 Section A Reference and administration details Charity name 21" Warrington West Il" Appleton) Scout Group Other names the charity is known by -//- Registered charity number lif any) 702874 Scout Association registration number 37242 Charit5 principle address The Scout Hall Dudlow Green Road, Appleton Warrington, WA4 SEQ Namesofthe charitytrusteeswho manage the charity: Trustee Name CC Position Dates acted if not for ear Charlie Mitchell X Chair Stephen Cummings X Secretary Paul Carey Simon O'Hara Annette Cumbo Resigned 4" July 2022 Alex Green Julie King X Commtttee Member Dawn MacDonald X Committee Member Claire Gladman X Committee Member Linda Paginton lan Paginton X Treasurer From 5, January 2022 From 5, January 2022 Committee Member lan Cross Scout Leader Cecelia Morrell Cub Leader Resigned 31" December 2022 Resigned 31" July 2022 Aidan Cross Beaver Leader Sarah Reeves Beaver Leader From 31" July 2022 Andy Mountain District Explorer Scout Commissioner Stuart Kilburn Cub Leader From I'january 2023 ICC) Named on Charity Commission website entry Pagelof6
st st 21 Warrington (l Appleton) Scout Group Scouts W•# Section B Structurei governance and management The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the ScoutGroup which is an educational charity. As charity trustees they are responsib for complying with legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate. The Group Executive Committee consists of representatives Chair, Treasurerand Secretarytogether, with the Group Scout Leader, indwidual sertion leaders lif opted to take on the responsibility) and parent's representation and meets approximately every 4 months, with additional meetings as required. Members of the Group Executive Committee complete 'Essential Information for Executive Committee, training within the f irst 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Lead er in meeting the responsibilwties of the appointments and is responsible for.. The maintenance of Group property- The raising of funds and the administration of Group f inance; The insurance of persons, property and equipment,. Group public occasions; Assisting in the recruitment of leaders and other adult support,. Appointing any sub committees that may be required,. Appointing other personnel other than those who are elerted Identification and management of risk and internal controls Scouting's Polityi Organisation and Rules IPORI provides support and guidance to help us all run Scouting. The 21st Warrington West Ilst Appleton) Scout Group operates under POR. The Key Policies of The Scout Association are listed below lin alphabetital orderl.. Development Policy Equal Opportunities Policy Privacy and Data Protection Policy land associated Data Retention Policy) Religious Policy Safeguarding Policy Safety Policy Vetting Policy Youth Member Anti-Bullying Policy Page2of6
st st 21 Warrington (l Appleton) Scout Group Scouts W•# In addition to these, the Group are developing a few local Policies to assist operation of the Group. These include- Data Retention Waiting List and Register of Interest Admissions & moving on Subscriptions Attendance and Behaviour Expenses Accident Reporting Risk and Internal Control The Group Executnie Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group request the correct use of buildings, property and equipment f rom members and other hosted organisations such as the Explorer Units, Guide Groups and other ad hoc users. The Group has suff icient buildings and contents insurance in place to mitigate against permanent loss. The building rebuild cost is reassessed every 3 years, completed in 2021. The Assets were reviewed, documented and costed for insurance renewal. In the event of damage to the property restricting use, arrangements would be sought with other local facilr(ies for temporary use e.g., Parish Halls, other Scout Groups, School halls. Injury to leaders, helpers, supporters and members. The G roup through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all attivities. The Group takes out additional Personal Accident, Medical Expenses insurance to cover adult helpers who are not members of The Scout Association Reduced income from fund raising. The G roup is primarily reliant upon income from subscriptions and fundraising. The G roup does hold a small reserve to ensure the continuity of artivities should there be a major reduttion in income. Fundraising is a regular attivity towards projects e.g. building improvements or special camps. Membership Subscriptions. The Committee annually reviews the level of Membership Subscriptions to increase the income to the G roup. An increase was last made September 2019 to £120pa f rom £l(K)pa set in 2012. The Committee have agreed an increase from £120pa to £140pa with effect from March 2023. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the artivities of the Group. If there was a redurtion in the number of leaders to an unacceptable level in a particular section or Group level then there would have to be a contraction, consolidation or closure of a section. In the worst-case snarIO, the complete closure of Group would have to be considered. Reduction or loss of members. The Group provides attivities for young people aged 6 to 14. If there was a reduction in membership in a particular section or Group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group would have to be considered. Given the high volume of new housing in the South Warrington area, this is a very low risk. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or10sS,' these include 2 signatories for 311 payments and comprehensive insurance policies to ensure that insurable risks are covered. Page3of6
st st 21 Warrington (l Appleton) Scout Group Scouts W•# Section C Objectives and activities The objectives of the Group are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their f ull physical, intellertual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Purpose of Scouting Scouting exist5 to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Value5 of Scouting As Scouts we are guided by these values.. Integrity- We act with integrity,. we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we co-operate with others and make f riends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have f un take part in activities indoors and outdoors learn by doing share in spiritual ref lection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Runningof Section and Group activities and events (weekly meetings, hikes, campsi jamborees, parades and fundraising events) Management of Group premises and equipment, including stores. Managing appointments and safeguarding within the Group. Management of link with Explorer Scouts and Girl Guide Groups using the facilities Page4of6
st st 21 Warrington (l Appleton) Scout Group Scouts W•# Section D Achievements and performance Summary of the main achievements of the charity during the year. Resources: Capital investment to the building of new roller doors on the garage, updating hand dryers and heaters and installation of outdoorpowersocket The new site access ramp and steps were installed, fundraising had been targeted towards this project but it also required a significant contribution from the Group's reserves partly because the f inal cost was significantly higher than originally expected. A survey of the hall roof was carried out to check the condition and establish if any maintenance work was required due to concerns about its condition. The hall roof does not require replacement but some remedial work was recommended and this is beingaddressed. T hall lighting was updated to be more energy eff icient and the cost of this work was met by funding from the Co-op Local Community Fund. Finances: Registered for and received Government / Local Council G rant. Plant Sales: The Annual Spring Bedding Plant Fundraising land Communityl event returned in May and the Christmas plant sales f undraiser was repeated this year. Both events were successful and two of the volunteers were able to secure matched funding from their employers to benefit the Group. Intemational Camp.. A group of members are attending an activity centre in Switzerland in 2023. During 2022 there have been several successful fundraising activitiesto raise money to enable the trip to proceed. Sertion E Financial Review Reserves Policy The Group's policy on resee5 is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activf(ies fall short. The Executive Committee considers that the Group should hold a sum equivalent to 12 months running costs, currently circa £6,400 Icovering Electricity, Water, Insurance, Grass Cutting, Cleaning, Fire Extinguisherchecks, Admin costs IOSM & Website), Contingency). The Group held reserves of approximately £6,400 against this at the 2022 year-end. This is at the level required for operating expenses. The Group has also agreed to set aside f unds each yeartowards some hall and grounds maintenance work (Electrical EICR and PAT certification, trees, flooring replacement and other similar projects) that are expected to be required over a longer period. The Group set aside £2,IQK) in 2022 to cover the future costs of such maintenance works. Investment pollcy and objectlves The Group's Income and Expenditure is very small and as a consequence the Group does not have suff icient funds to invest in longer-term investments such as stocks and shares. The G roup has therefore adopted a low-risk strategy to the investment of its funds. All f unds are held in cash using only mainstream banks or building societies. Page5of6
st st 21 Warrington (l Appleton) Scout Group Scouts W•# Quantify and explain any designations.. Capital towards Projects is kept as Restricted Funds. During 2022 work on the ramp and LED lighting was completed and so no funds were held at the year-end for these projects. International Camp 2023 Fund is kept as Restricted Funds. This major event150travelling members at approx. £1300 each) is active. Funds held comprise of Camp f undraising profits and member payments less deposits outto the travel company. These will be closely monitored and the Camp leadership team will review regLJlarly with the Group Executive. During 2021 a donation of £200 was received and this is kept as a Restricted Fund to be used towards new trees and plants. Details of any funds materially in def icit Icircumstances plus step5 to eliminate) There are no funds in def icit. The charity's principal sources of f unds (including any f undraisingl Membership Subscriptions1£140 per youth member per year from l March 20231 Annual Bedding and Christmas Plant Sales activity Grant Applications Section F Other Optional Information Plans for future periods (details of any signif icant activities planned to achieve them) Fundraising is ongoing for: ShortTerm 1-2years Medium Term 2- 5years noise reduction improved insulation above the main hall landscaping and fencing around the area of the new ramp building permanent campfire pit hot water heating system Restore driveway from double gates to garage building heating Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalF of the charity's trustees: Full name Position Linda Paginton Treasurer Full name Position Charlie Mitchell Chair Date 1616123 Date 3013123 Page6of6
21st Warrington (1st Appleton) Scout Group Accounts for the year ended 31 December 2022 Accounts kept on Receipts & Payments Basis
| 21st Warrington (1st Appleton) Scout Group Accounts for the year ended 31 December 2022 Accounts kept on Receipts & Payments Basis |
21st Warrington (1st Appleton) Scout Group Accounts for the year ended 31 December 2022 Accounts kept on Receipts & Payments Basis |
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|---|---|---|---|
| 31/12/2021 | 31/12/2022 | ||
| INCOME Subscriptions HMRC Gift Aid refund Bank interest (Savings Account) Operating Profit / Loss from 100 Club Section income - Total Fundraising (less costs) Plant Sales 532.88 Costs 83.52 Nett Plant Sales General Fundraising 198.25 Costs 0.00 Nett General Fundraising Crates Sales 3,962.00 Costs 311.00 Nett Crate Sales International Camp 2,503.14 Costs 205.20 Nett International Camp Donations CO-OP community fund Rental Income Other Income - Covid Grants EXPENDITURE Capitation fees Section running costs - Total Insurance Property maintenance Projects - Ramp construction Projects - LED lighting Electricity Water rates Business rates Equipment & training Postage, administration & secretarial GoCardless fees Donations paid (DEFICIT)/SURPLUS ACCUMULATED FUNDS Accumulated funds b/f Allocation of funds to restricted status (Deficit) / Surplus for the year Accumulated funds c/f BALANCE SHEET Lloyds Original Current Account Lloyds Treasurers Account Lloyds OSM Account Equals Cash Cards Equals Cash Fund Lloyds Savings Account 100 club 100 club adjustments (uncashed cheques) Balance sheet correction Accounts prepared by: Linda Paginton Scout Group Treasurer Date Independent Examiner Amy Taylor FCA (ICAEW) Date |
£ Unrestricted Restricted Total 7,890.00 7,890.00 2,097.29 2,097.29 0.71 0.71 10.32 10.32 793.50 10,750.00 11,543.50 8,329.52 5,251.50 449.36 449.36 1,929.16 0.00 198.25 198.25 3,651.00 3,651.00 7,400.36 1,205.83 2,297.94 2,297.94 200.00 1,000.00 1,200.00 0.00 1,100.00 1,100.00 16,335.21 16,335.21 35,023.58 11,750.00 46,773.58 3,445.75 3,445.75 3,660.16 4,900.00 8,560.16 1,714.77 1,714.77 20,159.84 20,159.84 1,332.01 1,332.01 1,335.97 1,335.97 0.00 0.00 1,363.65 1,363.65 450.26 450.26 130.00 130.00 |
£ Unrestricted Restricted Total 8,400.00 8,400.00 2,195.81 323.42 2,519.23 3.63 3.63 0.00 0.00 7,054.01 28,250.00 35,304.01 3,078.02 3,078.02 1,929.16 1,929.16 6,194.53 6,194.53 1,000.00 1,000.00 1,912.05 1,912.05 1,050.00 1,050.00 2,667.00 2,667.00 |
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| 26,377.63 37,680.00 64,057.63 |
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| 3,467.50 3,467.50 8,940.47 11,850.00 20,790.47 1,662.61 1,662.61 6,116.15 6,116.15 12,145.99 8,738.85 20,884.84 1,873.20 1,873.20 1,514.78 1,514.78 185.33 185.33 0.00 0.00 679.18 679.18 466.65 466.65 72.27 72.27 400.00 400.00 |
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| 33,592.41 4,900.00 38,492.41 |
35,650.93 22,462.05 58,112.98 |
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| 1,431.17 6,850.00 8,281.17 21,132.00 6,700.00 27,832.00 1,431.17 6,850.00 8,281.17 22,563.17 13,550.00 36,113.17 15,249.69 13,550.00 28,799.69 188.58 188.58 7,124.88 7,124.88 22,563.15 13,550.00 36,113.15 16/06/2023 17/06/2023 |
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| -9,273.30 15,217.95 5,944.65 |
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| 22,563.15 13,550.00 36,113.15 -2,497.94 2,497.94 0.00 -9,273.30 15,217.95 5,944.65 |
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| 10,791.91 31,265.89 42,057.80 |
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| 1,459.02 13,831.43 15,290.45 1,673.76 17,434.46 19,108.22 380.62 380.62 150.00 150.00 7,128.51 0.00 7,128.51 |
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| 10,791.91 31,265.89 42,057.80 |
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Independent Examiner's Report to the Trustees (2021 Accounts)
Independent examiner’s report to the trustees of 21st Warrington West (1st Appleton) Scout Council
I report to the trustees on my examination of the accounts of the 21st Warrington West (1st Appleton) Scouts for the year ended 31st December 2022.
Responsibilities and basis of report
As the charity trustees of the 21st Warrington West (1st Appleton) Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of 21st Warrington West (1st Appleton) Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 21st Warrington West (1st Appleton) Scouts as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Amy Taylor
Relevant professional qualification or membership of professional bodies (if any): FCA (ICAEW)
Address: 19 Edenbridge Gardens, WA4 5FH
Date: 17/06/2023
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