2021-03-31-accounts

Sheffield Sheaf District Scout Council Receipts and Payments Account For the Year from 01/04/2020 to 31/03/2021

Receipts and payments

Receipts and payments
Receipts Membership subscriptions Less:Membership subscriptions paid on County Sub total: Net membership subscriptions retained Donations Legacies Gift Aid Other similar income Sub total:- Incoming funds Maintenenace grant Other grants Sub total :- Grants Activities for generating funds Resources from charitable activities Other fundraising activities Sub total: fundraisimg Building Society / Deposit Account interest SSRC Property Rent income Investment Assets / Dividends Other operational income / training funds Sub total: investment income Asset and investment sale Total receipts	Unrestricted Restricted funds funds (£) (£) 17,882 - (1,813) - 2020/2021				Total Total Funds Funds (£) (£) 2019/2020
	Unrestricted funds (£) 17,882 (1,813)					Total Funds (£)
	17,882		-		17,882	30,652
	(1,813)		-		(1,813)	(47,930)
	16,069		-		16,069	(17,278)
	-		-		-	-
	-		20,000		20,000	-
	952		-		952	25
	493		-		493	289
	1,445		20,000		21,445	314
	-		-		-	-
	26,771		-		26,771	4,004
	26,771		-		26,771	4,004
	1,072		-		1,072	2,061
	3,102		-		3,102	21,296
	(10,654)		1,550		(9,104)	9,700
	(6,480)		1,550		(4,930)	33,057
	5		1		6	6
	2,284		-		2,284	2,555
	-		-		-	1,284
	-		4,319		4,319	5,485
	(25)		-		(25)	2,564
	2,264		4,320		6,584	11,894
			-		-	-
			25,870		65,939	31,991

Charity No 702823

Sheffield Sheaf District Scout Council Receipts and Payments Account

For the Year from 01/04/2020 to 31/03/2021

Receipts and payments	Receipts and payments
		2020/2021 Unrestricted Restricted funds funds (£) (£) 48 - 48 - 1,876 - 4,416 - 1,922 - 8,214 - 19 - - - (6,328) - - (4,204) - 3,438 1,089 165 (5,220) (601)				Total Funds (£)	2019/20 Total Funds (£)
Payments Adult support and training Sub total: Charitable payments Operational costs Utility costs Other costs Sub total: Support costs Costs of generating voluntary income Fundraising Costs Charitable Activities & Youth program Grants Made / (Refunded) Investment management costs Total Goverence Costs / trustee expences Sub total: Fund raising expences Asset and investment purchases Total Payments Net of receipts/(payments) Cash funds brought forward Cash funds this year end Statement of assets and liabilities at the end of the year				Restricted funds (£)
		48		-		48	3,019
		48		-		48	3,019
		1,876		-		1,876	6,879
		4,416		-		4,416	3,977
		1,922		-		1,922	150
		8,214		-		8,214	11,006
		19		-		19	236
		-		-		-	-
		(6,328)		-		(6,328)	31,811
		-		(4,204)		(4,204)	7,840
		-		3,438		3,438	3,515
		1,089		165		1,089	1,228
		(5,220)		(601)		(5,821)	44,630
		-		22,225		22,225	(3,900)
				21,624		24,666	54,755
				4,246		41,273	(22,764)
				5,089		165,531	188,295
				9,335		206,804	165,531
Cash funds		160		52		212	238
Bank Current Account		62,147		6,753		68,900	33,551
Bank / Building Society / Brokers Account		-		2,530		2,530	3,875
SSRC		135,137		-		135,137	127,867
Deferred income		-		-		-	-
Other deposit accounts		25		-		-	-
Sub total monetary		197,469		9,335		206,804	165,531
Non monetary assets for charity's own use		7,280		-		7,280	9,040
Investment assets		-		243,830		243,830	197,127
Liabilities		-		-		-	-
Contingent liabilities and future obligations		-		-		-	-
The above receipts and payment and statement of assets and liabilities were approved by the tr 6th October 2021 (the date of the Executive Commitee meeting that approved the accounts) an						ustees on d signed on their
Name				Signature
Russell Wilks
Stephen Wilkinson

Charity No 702823

Property Explorers facility 36-42 Helmton Road Sheffield 8

Valued at £195,000 by McDonalds Surveyors. 11/04/2014 The propert will be re-valued during 2021/2022 when added value building woprks are complete.

Funds due to be paid for 2021 district subscriptions to South Yorkshire County Scout Council at a value of £20,335 was paid by cheque from Current Account 25/03/2021. The cheque was not cleared by the recipient and as such is not included in the expences section of the accounts.

Charity No 702823

Trustees' Annual Report

For the period

For the period
	0 1	1	0	4	2	0		3	1	0	3	2	1
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			Sheffield Sheaf District Scout Council Sheaf District Scouts 7 0 2 8 2 3
			Scout Headquarters
			60-68 Trippet Lane
			SHEFFIELD
			Postcode				S	1		4	E	L

Trustee Name	Office (if any)	Dates acted if not for whole year
Russell John Wilks	District Chair
David Hoar	District Commissioner	Resigned 31/07/2020
Andrew John Plummer	District Commissioner
Stephen PhilipWilkinson	District Treasurer
Richard Garrett	DESC
Richard John Batley
Stephen Francis Winnard
Robert John Asquith
David HedleyTuck
Andrew Hulse
Independent Examiner Investment Advisor	Henry Bramhall & Co Investec	Unit 8 Acorn Business Park Woodseats Close SHEFFIELD S8 0TB 61 Napier Street SHEFFIELD S11 8HA

Section B Structure, governance and management

Description of charity’s trusts

Type of governing document The District’s governing documents are those of the Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.

How the charity is constituted

The district is a trust established under its rules which are common to all Scouts.

Trustee selection methods The Trustees are appointed with the Policy, Organisation and rules of the Scout Association.

Additional governance issues The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District and which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

The induction and training of Trustees The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, certain ex-officio members, elected members and those nominated by the District Commissioner and meets every 4 months.

Members of the Executive Committee are expected to complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property;

The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any other sub committees that may be required; Appointing an Appointments sub-Committee and Chairman of that sub-Committee; Appointing District Administrators and Advisors other than those who are elected

Trustees consideration of major Risks and the system and Procedures to manage them

Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and Activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development,

empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the

values of Scouting and:

• enjoy what they are doing and have fun

• take part in activities indoors and outdoors

• learn by doing

• share in spiritual reflection

• take responsibility and make choices

• undertake new and challenging activities

• make and live by their Promise.

Summary of the main activities in relation to these objects.

There is a joint appointment of the District Commissioner role, one leading on management and governance and the other on activity. Providing, through its constituent Scout Groups, an active worthwhile weekly programme of activities for young people aged 6-25 years, led by adult volunteer leaders.

Activities provided by for Explorer Scouts include courses on mountaineering, mountain leadership, driver training, first aid training.

The District also manages a restricted fund arising from a legacy (The Brian Sellars Fund) which gives financial assistance to young people in the area of its operation towards the expense of worthwhile and character-building activities. The fund, in the first instance is used for Scouts and Guides but may be used for any youth in the area. A sub-committee of the District Exec is appointed to manage The Fund on a day-to-day basis. Investec are retained as Investment advisors for the fund.

Public benefit statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Summary of the main achievements of the charity during the year.

As a result of impact of Covid 19, there have been very few activities undertaken during the year. The re-introduction of activities from Group and District will be based on Guidance from the National Lockdown restrictions.

Section E Financial Review

Reserves Policy The District's policy on reserves is to hold sufficient liquid resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District as a whole should hold a sum equivalent to 12 months running costs, circa £20,000. The District and its various sections' Income and Expenditure is generally small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of these funds which are held using The Sheffield Scout Resources Charity Investment Service. The exception is the Brian Sellars Fund which apart from a small bank balance maintained by the Trustees, discretionary powers of investment are delegated to Investec Limited to be invested in accordance with the investment objectives as agreed with the Trustees in a range of investments which are in accordance with the Trustee Act 2000. The overall investment objectives are to create sufficient income and capital growth to enable the Fund to carry out its purposes consistently year by year with due and proper consideration for future needs and the maintenance of, and if possible, enhancement of the value of the invested funds while they are retained.

Section F Declaration

The Trustees declare that they have approved the Trustee’s report above. Signed on behalf of the Charities Trustees Signatures Full Names Russell Wilks Stephen Wilkinson Dates 06/10/2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of On accounts for the year ended Charity no (if any) 7¢)z ¥23 Set out on pages I report to the truslees on my examination of the accounts of the above charity {'Ihe Trust'} for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 ('Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direclions given by Ihe Charity Commission under section 145(5)Ibl of the Act. I have completed my examinalion. I confirm that no material matters have come to my attention (other than that disclosed below '} in connection with the examination which gives me cause to believe that in. any material respect.. accountsng records were not kepl in accordance with seclion 130 of the Act or the accounts do not acwrd with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in Gonnection with the examination to which attention shoLJld be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: JJC) Relevant professional qualification(s) or body (if any).. IESS•Li•ff%¢4r4 ¢JF iFIEg Addres5: ofi IER October 2018

Section B Disclosure Only complete if thè examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018