## Sheffield Sheaf District Scout Council Receipts and Payments Account For the Year from 01/04/2020 to 31/03/2021
## Receipts and payments
|Receipts and payments||||||||
|---|---|---|---|---|---|---|---|
|Receipts
Membership subscriptions
Less:Membership subscriptions paid on County
Sub total: Net membership subscriptions retained
Donations
Legacies
Gift Aid
Other similar income
Sub total:- Incoming funds
Maintenenace grant
Other grants
Sub total :- Grants
Activities for generating funds
Resources from charitable activities
Other fundraising activities
Sub total: fundraisimg
Building Society / Deposit Account interest
SSRC
Property Rent income
Investment Assets / Dividends
Other operational income / training funds
Sub total: investment income
Asset and investment sale
Total receipts|Unrestricted
Restricted
funds
funds
(£)
(£)
17,882
-
(1,813)
-
2020/2021||||Total
Total
Funds
Funds
(£)
(£)
2019/2020||
|
||Unrestricted
funds
(£)
17,882
(1,813)|||||Total
Funds
(£)||
||17,882||-||17,882|30,652||
||(1,813)||-||(1,813)|(47,930)||
||16,069||-||16,069|(17,278)||
||-|
|-||-|-||
||-||20,000||20,000|-||
||952||-||952|25||
||493||-||493|289||
||1,445||20,000||21,445|314||
||-||-||-|-|
|
||26,771||-||26,771|4,004||
||26,771||-||26,771|4,004||
||1,072||-||1,072|2,061||
||3,102||-||3,102|21,296||
||(10,654)||1,550||(9,104)|9,700||
||(6,480)||1,550||(4,930)|33,057||
||5||1||6|6||
||2,284||-||2,284|2,555||
||-||-||-|1,284||
||-||4,319||4,319|5,485||
||(25)||-||(25)|2,564||
||2,264||4,320||6,584|11,894||
|||||||||
||||-||-|-||
|||||||||
||||25,870||65,939|31,991||
|||||||||
Charity No 702823
## Sheffield Sheaf District Scout Council Receipts and Payments Account
For the Year from 01/04/2020 to 31/03/2021
|Receipts and payments|Receipts and payments||||||||
|---|---|---|---|---|---|---|---|---|
|||2020/2021
Unrestricted
Restricted
funds
funds
(£)
(£)
48
-
48
-
1,876
-
4,416
-
1,922
-
8,214
-
19
-
-
-
(6,328)
-
-
(4,204)
-
3,438
1,089
165
(5,220)
(601)||||Total
Funds
(£)|2019/20
Total
Funds
(£)||
|Payments
Adult support and training
Sub total: Charitable payments
Operational costs
Utility costs
Other costs
Sub total: Support costs
Costs of generating voluntary income
Fundraising Costs
Charitable Activities & Youth program
Grants Made / (Refunded)
Investment management costs
Total Goverence Costs / trustee expences
Sub total: Fund raising expences
Asset and investment purchases
Total Payments
Net of receipts/(payments)
Cash funds brought forward
Cash funds this year end
Statement of assets and liabilities at the end of the year||||Restricted
funds
(£)|||||
|||48||-||48|3,019||
|||48||-||48|3,019||
|||1,876||-||1,876|6,879||
|||4,416||-||4,416|3,977||
|||1,922||-||1,922|150||
|||8,214||-||8,214|11,006||
|||19||-||19|236||
|||-||-||-|
-||
|||(6,328)||-||(6,328)|31,811||
|||-||(4,204)||(4,204)|7,840||
|||-||3,438||3,438|3,515||
|||1,089||165||1,089|1,228||
|||(5,220)||(601)||(5,821)|44,630||
||||||||||
|||-||22,225||22,225|(3,900)||
||||||||||
|||||21,624||24,666|54,755||
||||||||||
|||||4,246||41,273|(22,764)||
||||||||||
|||||5,089||165,531|188,295||
||||||||||
|||||9,335||206,804|165,531||
||||||||||
|Cash funds||160|
|52||212|238||
|Bank Current Account||62,147||6,753||68,900|33,551||
|Bank / Building Society / Brokers Account||-||2,530||2,530|3,875||
|SSRC||135,137||-||135,137|127,867||
|Deferred income||-||-||-|
-||
|Other deposit accounts||25||-||-|
-||
|Sub total monetary||197,469||9,335||206,804|165,531||
|Non monetary assets for charity's own use||7,280||-||7,280|9,040||
|Investment assets||-||243,830||243,830|197,127||
|Liabilities||-||-|
|-|
-||
|Contingent liabilities and future obligations||-||-||-|
-||
|The above receipts and payment and statement of assets and liabilities were approved by the tr
6th October 2021 (the date of the Executive Commitee meeting that approved the accounts) an||||||ustees on
d signed on their|||
|Name||||Signature|||||
|Russell Wilks|||||||||
|Stephen Wilkinson|||||||||
Charity No 702823
**Property** Explorers facility 36-42 Helmton Road Sheffield 8
Valued at £195,000 by McDonalds Surveyors. 11/04/2014 The propert will be re-valued during 2021/2022 when added value building woprks are complete.
Funds due to be paid for 2021 district subscriptions to South Yorkshire County Scout Council at a value of £20,335 was paid by cheque from Current Account 25/03/2021. The cheque was not cleared by the recipient and as such is not included in the expences section of the accounts.
Charity No 702823
## Trustees' Annual Report
## For the period
|For the period||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**0 1**|**1**|**0**|**4**|**2**|**0**||**3**|**1**|**0**|**3**|**2**|**1**|
|||||||||||||||
|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Sheffield Sheaf District Scout Council
Sheaf District Scouts
7
0
2
8
2
3|||||||||||
||||Scout Headquarters|||||||||||
||||60-68 Trippet Lane|||||||||||
||||SHEFFIELD|||||||||||
||||Postcode||||S|1||4|E|L||
|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole year**|
|---|---|---|
|Russell John Wilks|District Chair||
|David Hoar|District Commissioner|Resigned 31/07/2020|
|Andrew John Plummer|District Commissioner||
|Stephen PhilipWilkinson|District Treasurer||
|Richard Garrett|DESC||
|Richard John Batley|||
|Stephen Francis Winnard|||
|Robert John Asquith|||
|David HedleyTuck|||
|Andrew Hulse|||
|Independent Examiner
Investment Advisor|Henry Bramhall & Co
Investec|Unit 8 Acorn Business Park
Woodseats Close
SHEFFIELD S8 0TB
61 Napier Street
SHEFFIELD S11 8HA|
**Section B Structure, governance and management**
## **Description of charity’s trusts**
Type of governing document The District’s governing documents are those of the Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
How the charity is constituted
The district is a trust established under its rules which are common to all Scouts.
Trustee selection methods The Trustees are appointed with the Policy, Organisation and rules of the Scout Association.
Additional governance issues The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District and which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
The induction and training of Trustees The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, certain ex-officio members, elected members and those nominated by the District Commissioner and meets every 4 months.
Members of the Executive Committee are expected to complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property;
The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any other sub committees that may be required; Appointing an Appointments sub-Committee and Chairman of that sub-Committee; Appointing District Administrators and Advisors other than those who are elected
Trustees consideration of major Risks and the system and Procedures to manage them
Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
**Section C Objectives and Activities**
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation to these objects.
There is a joint appointment of the District Commissioner role, one leading on management and governance and the other on activity. Providing, through its constituent Scout Groups, an active worthwhile weekly programme of activities for young people aged 6-25 years, led by adult volunteer leaders.
Activities provided by for Explorer Scouts include courses on mountaineering, mountain leadership, driver training, first aid training.
The District also manages a restricted fund arising from a legacy (The Brian Sellars Fund) which gives financial assistance to young people in the area of its operation towards the expense of worthwhile and character-building activities. The fund, in the first instance is used for Scouts and Guides but may be used for any youth in the area. A sub-committee of the District Exec is appointed to manage The Fund on a day-to-day basis. Investec are retained as Investment advisors for the fund.
Public benefit statement
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Summary of the main achievements of the charity during the year.
As a result of impact of Covid 19, there have been very few activities undertaken during the year. The re-introduction of activities from Group and District will be based on Guidance from the National Lockdown restrictions.
**Section E Financial Review**
Reserves Policy The District's policy on reserves is to hold sufficient liquid resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District as a whole should hold a sum equivalent to 12 months running costs, circa £20,000. The District and its various sections' Income and Expenditure is generally small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of these funds which are held using The Sheffield Scout Resources Charity Investment Service. The exception is the Brian Sellars Fund which apart from a small bank balance maintained by the Trustees, discretionary powers of investment are delegated to Investec Limited to be invested in accordance with the investment objectives as agreed with the Trustees in a range of investments which are in accordance with the Trustee Act 2000. The overall investment objectives are to create sufficient income and capital growth to enable the Fund to carry out its purposes consistently year by year with due and proper consideration for future needs and the maintenance of, and if possible, enhancement of the value of the invested funds while they are retained.
## **Section F Declaration**
The Trustees declare that they have approved the Trustee’s report above. Signed on behalf of the Charities Trustees Signatures Full Names Russell Wilks Stephen Wilkinson Dates 06/10/2021
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteosl
members of
On accounts for the year
ended
Charity no
(if any)
7¢)z ¥23
Set out on pages
I report to the truslees on my examination of the accounts of the above
charity {'Ihe Trust'} for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requiremenls of the Charities Act
2011 ('Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Direclions given by Ihe Charity Commission
under section 145(5)Ibl of the Act.
I have completed my examinalion. I confirm that no material matters have
come to my attention (other than that disclosed below '} in connection with
the examination which gives me cause to believe that in. any material
respect..
accountsng records were not kepl in accordance with seclion 130 of
the Act or
the accounts do not acwrd with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in Gonnection
with the examination to which attention shoLJld be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
JJC)
Relevant professional
qualification(s) or body
(if any)..
IESS•Li•ff%¢4r4 ¢JF iFIEg
Addres5:
ofi
IER
October 2018
Section B
Disclosure
Only complete if thè examiner needs to highlight matters of concern {see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018