Trustees, Annual Report For the period Section 8 Structure, governaiice amd man3gement Description of the chariws trusts From Istsrt dale) to end date Type of governing document The Districys governing documents a those of the S¢out Associab'on. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, 0iganisats.on and Rulej of The ScoutAssocialion. Section A RefenCe and adm1nistration detatls Charity name Cafdiff North District Scout Council Other nam8S the charity Is known by How the ch8rty Is constKuts District Is a trust established under its rules which are ccmmon to 811 Scouts. Registèied charity number lif any) Trustea seloetion methods The Trustees are apwinted In accordance Section 5.4 of the Policy. Organisation and Rules of The Scout Assooation adopted 24th May 2023 HQ registration number Additional govemance Issues Charity's principal address clo The Hub The District is managed by the District Board of Trustees Iformerty the Executive Commrtteel, the Members of which are the'charity Trustees, of the Scout District whic is an educational charity. A5 charity Irustees thèy are responsible for comptying with gIslatIon appliuble to charrties. This indudes the rtgistration, keeping Prtsr aecounts and making roturn5 to the Charity Comrnission as appropriate. This Board of Tru51ees exists to support the Lead Volunt6èr Iformerfy th6 Di5trid Comrnis$ion8rl in meeting the responsibilities of the appointsnents and responsible for.. -The Maintenan of District propèrty". -The raising of lunds and the adminlstration of District finan., -The insurance of persons, property and equipment., A5S1Sting ir) the rècruitment of leader$ and other adu support., -Appointing any sub committee3 that may bè required., -Appointing District Administrators and Advisors other than those who afy elected. -maintaining the District Scout Councils Data Policies Maitland Slreet Gabawa CARDIFF Postcode Names of the charity trustees who manage the charity Pol9 and prcteduie5 adopted foT". Trustee Name Officè Ilf anyl Dates acted if not for whole year al the inductSon and training of trustees.. bl trusteè, consideration of major risks and the systems and procedures to manage them Richard E<kn8rds Mike Davies Peter Arentsen And Roberts Rachel Hai Claudia Currie Mike Lewis Peter Maskell Ashton hes Chairman Treasurer Secreta DDC 10 12 13 14 15 Rlsk and Internal Control Tlte District has in place systems gf irlternal controls that are designed to provide reasonable assurance against material mismanagement or Itss5, these include 2 siJnatoiies for all payment5 and a mprehenSive insurance policies lo ensure that insurable risks are covered. Names and addresses of adviser5 loptnal informatKJn but encouraged as best practul e of advisor Bankers Narne Address Kin s Hill Av. West Marlin Kent 28 Ty Mawr Road, Llandaff North, CARDIFF. Cardiff CF14 2FN CAF Inde endent RevWer RebeceA Aso 1 LT700001 (3rd December 20181 2 LT70000113rd December 20181
Section C Objectives and activities The Purpose of Sctsutln9 Scouting exists lo actively engage and support young peop in their personal development. empowèring them lo make a positive contribution to society. Summary of the objects of the tharity set out in its governing document AdOnal details of the objectnies and activlties loptional information but encouraged as best practice) You may choose to include further Statements. where reVant, about". The Value8 of Seoutlng As Scouts we are guided by these values.. Integrity . We act with integrlty," we are honest, Irustsvortmy and loyal. R•5pect- We have self.respÈct and respect for others. Care. Wè 3UPWrt others and take eare of the worfd in which we live. Bellef - We explore our faiths. belief8 and attitudes. Co-opèrdtlon - We rnake a positNe differen., we c operate with others and make fiiends. ' wlicy on gr8nl rnaking,. contributlon made by volunteers", policy on investment5. The Scout Method Scouting tskes pla when young people. in partnershlp th adults, work together basod on th6 values of Scouting and". enjoy what they are doing ancl have fun take part In activities indoors and outdoors leam by doing sharè in spiritual refieetion take responsibilityand make Choices undertake new and Challenging actiwties make and live by their Piomise. Public benafit statement The Group meets the Charity CommisSn,8 puilic benefit criteria under both the advancement of ecsucation aniJ the adVan&t of citizenship or community development headings. Sectioii D Achievements and performance Sutnrn8ry of the main achievements of the charity duriro the year Numbers of young people have remained fairly constant al 955 based on census with adult volunteers at 281. both Ineasn9 Sill 2020 pre pandemic levels. Waiting lists remain challenging In most groups. Overall we awarde(1 2 Kings Scout Awards. 8 Platinum awards. 5 diamond awards, 20 gold awards and 5 Gold D of E awards and a number of tronze and silver D ol E awaids. We have run separate district beaver an¢Y cub sports and activity days. We have supported scouts to attend the Wtsrtd Scout Jarnree in SoLrth Korea. Summary olthe main éct4itik relation to these objects Promoting the development of Scouting in the District -Acbng in all rnatters related to district finance and propety-supporting groups In the development of th&r pr(ramMes-Supportlng groups on administrative and finantsal rn8tters-Leader Appointment. indtiOn and development -Running of Dislrict-wide events for Young People -ProvisDn olthe Scouting programrne for 14-25 year olds through Lxplorer and Network Units Including the rlevelopmenl of young leadeF5, an(1 the Duke of Edinburg Awards 3 LT70000113rd December 20181 4 LT700001 (3rd December 2018
Section E Financial Review Brief statement of the charity's policy on reserves Rè50rves Policy The District's wlicy tsn FeServes is to hold 8ufficient resOUrS to continue the charitable activities of the District should income and fundraising activities fall short. The District 8oard of Truste6s considers that the group should hold a surn equivalent to 12 rnonlhs wnning costs, rca £14000. Quants"fy and explain any esJnatns The District hdd reserves of approximately £82000 against this at year end. This is above the level required ror oper8ting expenses. This can be explaiTred by the need to hold funds to sw)nsor Continued District seCtnal events and eontingency supwjrt to Group5 Within the Inve$lment Pollcy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stock8 and Shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds a held in cash u&ng onty mainstream banks or building societies. The D5strict Trustees monitor the kvels of bank balances and thè intÈr8st rates received to ensure the group obtains maximum value and Income from its banking arrangements. Occasionally this Fnay involve using an account that r8quires a period of noti belore funds may be withdrawn. before doing so the Trustees conder the cash fiow requirements. Section F Declaration The trustees decla that they have approved thè trustèès, rèport above SvJned on behalf of the tharity's trustees Signaturelsl Full namelsl Position le.g. Secretary, Ch8KI Date ryroJnr4p4E 5 LT70000113rd Decernber 20181
CARDIFF NORTH DISTRICT SCOUT COUNCIL (Charity no. 702621)
Receipts and payments account
| Year start date | Year start date | Year end date 31st December 2023 2022 Unrestricted funds £ 47,915[2] - - - - - 46,338[1] 1,577 1,500 - 1,500 702 - 8,692[8] 27,853[4] - 37,247 - 6,613 179[7] 6,792 16 - 75 - 25 - 116 47,232 - 47,232 |
||
|---|---|---|---|---|
| For the year from |
1st January 2023 | To | 31st December 2023 | |
| Receipts and payments | ||||
| Receipts | 2023 Unrestricted funds £ |
|||
| Donations, legacies and similar income | ||||
Membership subscriptions: Groups |
46,841 | 47,915 | ||
Membership subscriptions: Phoenix |
6,716 |
- |
||
Membership subscriptions: TT |
4,530 |
- | ||
Membership subscriptions: Fiery Dragons |
2,428 |
|||
Gift Aid |
- | - | ||
| Other similar income | - | - | ||
| Less Membership Fees Passed over to Area | - 50,682 | - 46,338 | ||
Sub total |
9,833 |
1,577 |
||
| Grants and Loans | ||||
| Loan repayment from 2nd LLandaff | 2,500 | 1,500 | ||
Other grants |
- | - | ||
Sub total |
2,500 | 1,500 | ||
| Charitable Activity | ||||
Beavers |
1,080 | 702 | ||
| Cubs | 1,512 |
- | ||
| DofE | 6,117 |
8,692 | ||
| TT Explorers | 13,502 |
|||
Fiery Dragons |
559 |
|||
Phoenix |
14,106 | 27,853 | ||
| Other fundraising activities | - | - | ||
Sub total |
36,874 | 37,247 | ||
| Other Income | ||||
| Refund of WSJ Fees (Scouts Cymru) | 105 | - | ||
Lisvane Hall |
5,223 | 6,613 | ||
| Miscellanious | 535 | 179 | ||
| Sub total | 5,863 | 6,792 | ||
| Investment income | ||||
| Bank interest: Cash Account | 34 | 16 | ||
| Bank interest: Activity Account | 7 | - | ||
Bank interest: Gold Account |
483 | 75 | ||
| Bank interest: TT Explorers | 6 | |||
Bank interest: Fiery Dragons |
8 | |||
Bank interest: Phoenix |
13 | - | ||
| The Scout Association Short Term Investment Service | 264 | 25 | ||
| Other investment income | - | - | ||
| Sub total | 815 | 116 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 55,885 | 47,232 |
LT700002 (February 2024)
1 of
CARDIFF NORTH DISTRICT SCOUT COUNCIL (Charity no. 702621) Receipts and payments account
| Year start date | Year start date | Year end date 31st December 2023 2022 Unrestricted funds £ 30,740[4][6] [8] 9,343[8] 2,237[4] 4,409 -[5] - - 155 4,000 - - - - - 406 - 752 52,042 - - - - - 52,042 - 52,042 - 4,810 66,604 61,794 |
||
|---|---|---|---|---|
| For the year from |
1st January 2023 | To | 31st December 2023 | |
| Receipts and payments | ||||
| Payments | 2023 Unrestricted funds £ 17,627 16,578 1,436 6,116 3,926 839 148 160 5,606 1,000 - 854 219 - - - - - 300 89 54,897 - - - - - 54,897 - 54,897 988 61,794 62,782 |
|||
| Charitable Payments | ||||
Membership subscriptions paid on (National/County/Area/District) |
||||
| Youth programme and activities-Phoenix Explorers |
17,627 | |||
Youth programme and activities-TT Explorers |
16,578 |
|||
Youth programme and activites-Fiery Dragons |
1,436 |
|||
Youth programme and activities-District DofE (including |
6,116 |
|||
Youth programme and activities-Cubs |
3,926 |
|||
Youth programme and activities-Beavers |
839 |
|||
Youth programme and activities-Young Leaders |
148 | |||
Youth programme and activites-from equals |
160 | |||
Lisvane Hall |
5,606 | |||
| Loan Repayment for 2nd Llandaff | 1,000 |
|||
| - | ||||
| Insurance (Travel) | 854 | |||
Insurance (Buildings) |
219 | |||
Repairs and Renewals |
- | |||
Materials and equipment |
- | |||
Printing and photocopying |
- | |||
Contribution to camp costs |
- | |||
Uniforms |
||||
| AGM and trustee expenses | - | |||
Bank Charges (£5 per month*5 accounts) |
300 | |||
OSM Go Cardless Costs (FD) |
89 | |||
Other costs |
||||
| Sub total | 54,897 | |||
| Fundraising expenses | ||||
Detail 1 |
- | |||
| Detail 2 | - | |||
| Detail 3 | - | |||
| Other fundraising costs | - | |||
Sub total |
- | |||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 988 | - 4,810 | |||
| 61,794 | 66,604 | |||
| 62,782 | 61,794 |
LT700002 (February 2024)
2 of
CARDIFF NORTH DISTRICT SCOUT COUNCIL (Charity no. 702621) Receipts and payments account
| Year start date | Year start date | Year start date | Year end date 31st December 2023 31st Dec 2022 Unrestricted funds £ 15,489 3,324 19,584[3] 4,479 1,561 3,890 13,467 - 61,794 ok - - - - - - - - - - - - - - - - - - 1,500 - 1,500 63,294 |
|
|---|---|---|---|---|
| For the year from |
1st January 2023 | To | 31st December 2023 | |
| Statement of assets and liabilities at the end of the year | ||||
31st Dec 2023 Unrestricted funds £ Cash funds Bank cash account 17,134 Bank activity account 245 CAF Gold account 33,798 Phoenix ESU 5,817 TT ESU 1,427 Firery Dragons ESU 3,986 The Scout Association Short Term Investment Service - Equals Cards 375 Cash/Floats Total cash funds 62,782 (agree balances with receipts andpayments account) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property-detail - Quoted investments - Other investments-detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Outstanding Loan - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan-2nd Llandaff less area contribution - Other liabilities - Sub total - Total net assets 62,782 |
||||
| Other monetary assets | ||||
Tax claim |
- | |||
| Debts due from the County/Area/District/Group | - | |||
Insurance claim |
- | |||
| Sub total | - | |||
| Investment assets | ||||
| Investment property-detail | - | |||
Quoted investments |
- | |||
| Other investments-detail | - | |||
| Sub total | - | |||
| Non monetary assets for charity's own use | ||||
Badge stock |
- | |||
Shop stock |
- | |||
Other stock |
- | |||
| Land and buildings | - | |||
Motor vehicles |
- | |||
| Scouting equipment, furniture etc | - | |||
Outstanding Loan |
- | |||
Sub total |
- | |||
| Liabilities | ||||
| Accounts not yet paid | - | |||
Expenses incurred but not invoiced |
- | |||
Subscriptions not yet paid |
- | |||
Loan-2nd Llandaff less area contribution |
- | |||
| Other liabilities | - | |||
| Sub total | - | |||
| Total net assets | 62,782 | 63,294 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name | ||
|---|---|---|---|
| Chair | |||
| Treasurer | |||
| [1] Guidance from Scout Association suggests that income in recorded as net of | membership fees passed to Area | ||
| [2] 2022 Accounts did not show Explorer Subs as a separate line | |||
| [3] Closure of Scout Association Short Term Investment Service 13730.78 transferred to Gold Account | |||
| [4] Not broken down by unit/section in 2022 | |||
| [5] Quoted as Net in 2022 | |||
| [6] Travel Insurance was initially paid by Phoenix, but then reimbursed by district. | It is therfore recorded under Insurance | ||
| [7] Unspent balance on Equals Card not recorded in 2022 accounts so shown as an income for this year | |||
| [8] D or E income includes £265.77 collected by TT explorers and transferred into the District Account for | |||
| Bronze D of E. This is has been deducted from the TT income | |||
| Cash Account | |||
| Explorer Accounts | |||
| Activity Account |
LT700002 (February 2024)
3 of
LT700006 - Independent Examinerfs Report to the TnLStees Uanuary 20241 Independent examiner's report to the trustees of Cardiff North District Scout Council I report to the trustees on my examination of the accounts of the Cardrff North District Scout Counctl for the year ended 3 1" December 2023. Responsibilities and basis of report As the charity trustees of the Cardiff North District Scout Council you a reswnsible forthe preparation of the accounts in accordance wtth the requirements of the Charities Act 20111'the Act'l. I report IF) respect of my examination of the Cardtff North District Scout Counal accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed alLthe appLicabLe Directions given by the Charity Commission under section 14515llbl of the ACL Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attentiorF in cOnrCtion with the examination giving me cause to betieve that in any material respect accounting records were not kept in respert of the of the Cardiff North District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Att 20111.the as required by section 130 of the Act. I have r)0 concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Rebecca AILsopp. Address: 28 Ty Mawr Road. Llandaff North. Cardiff. CF14 2FN Date: 144