2023-12-31-accounts - Smethwick Photographic Society

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date

Charity name: Smethwick Photographic Society

Charity registration number: 702550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The advancement of the arts and science of photography
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Society is formed to afford facilities for the general advancement of the art and science of photography, to establish photographic records and communicate new and interesting matters regarding photography.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning activities for the year, the Society kept in mind the Charity Commission’s guidance on public benefit at trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Society is not a grant making body.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	During the year approx. 1677 hours were contributed by the volunteers to the running of the Society as follows: - Lecturers, judges, and advisors 205 hours General maintenance, upgrading of facilities & equipment in the building.1472 hours

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year live attendances at meetings continued to improve with fewer members relying on the remote streaming system. The stream continued to be used by our more remote members and visitors to the lecture programme. The full programme of National, International Exhibitions was run with a very good response from both entrants and visitors. The weekly technique group was upgraded to a Photography School Status which welcomed both members and non- members. This group offered both technical advice and photographic opportunities both in the clubs studio and on organized outings. Work was carried out to improve the ventilation system in the main lecture room to ensure a regular exchange of the air in the room. Plans were put in place for the installation of a suspended ceiling and lighting in the bar area funded by a lottery grant.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Society holds £38,588 in current accounts and on deposit with the bank, of which £10,000 are restricted funds. The funds are sufficient to cover its normal activities and to maintain and improve (both foreseen and unforeseen expenditure) the 100-year-old plus, former primary school building in which the Society meets.
Amount of reserves held	Para 1.22	£38,588
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	none
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	An association consisting of approximately 130 members
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Constitution
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected from senior members of the management committee, appointed by its members, to manage the running of the Society

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Smethwick Photographic Society
Other name the charity uses
Registered charitynumber	702550
Charity’s principal address	The Old School House, Churchbridge, Oldbury, West Midlands, B69 2AS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Roger Francis Parry	Secretary
Judith Margaret Parry
David Arthur Lowe
David Michael Yates
Mikael Sharples		6thNovember 2023

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets The Society does not hold funds as custodian trustees on behalf held in this capacity of others. Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Roger Francis Parry

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	R. F Parry
	Roger Francis Parry
	Secretary
	27/10/2024
	27/10/2024

Smethwick Photographic Society 702550 Receipts and payments accounts For the period 1st January 2023 31st December 2023 To from ~~ee~~

CC16a

Section A Receipts and payments	Section A Receipts and payments	Section A Receipts and payments
		Unrestricted funds		Restricted funds	Restricted	Endowment funds		Total funds	Last year
		to the nearest £	to the nearest	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
MembershipSubscriptions		9,641		-	-	-	-	9,641	8,623
Studio/Room Hire		4,095		-	-	-	-	4,095	1,789
Exhibitions		9,952		-	-	-	-	9,952	10,762
Fund Raising- Raffles		-		-	-	-	-	-	58
Fund Raising- Shop		1,440		-	-	-	-	1,440	849
Fund Raising- Bar Catering		1,907		-	-	-	-	1,907	724
Fund Raising- Bring& Buy		193		-	-	-	-	193	-
SundryIncome		609		-	-	-	-	609	51
Bank Interest		147		-	-	-	-	147	4
Grants		1,170		10,000		-	-	11,170	2,667
Donations		230		-	-	-	-	230	358
FIAP World Cup		1,625		-	-	-	-	1,625	-
*Sub total*(Gross income for AR)	(Gross income for AR)	31,009		10,000		-	-	41,009	25,885
A2 Asset and investment sales, (see table). Darkroom Equipment - - - - 1,850 - - - - - Sub total - - - - 1,850 *Total receipts* 31,009 10,000 - 41,009 27,735 ~~===~~
A3 Payments
Lecturers/Speakers/Judges		1,621		-	-	-	-	1,621	1,530
Exhibitions		8,104		-	-	-	-	8,104	10,686
FIAP Word Cup		1,615		-	-	-	-	1,615	-
Fund Raising- Raffles		-		-	-	-	-	-	-
Fund Raising- Shop		605		-	-	-	-	605	837
Fund Raising- Bar Catering		1,336		-	-	-	-	1,336	434
BuildingMaintenance		2,711		-	-	-	-	2,711	3,597
Insurance		2,847						2,847	2,623
Utilities		8,640		-	-	-	-	8,640	4,170
Cleaning		1,484		-	-	-	-	1,484	1,822
Administration		2,983		-	-	-	-	2,983	2,429
Sundry		220		-	-	-	-	220	788
Professional Expenses		-		-	-	-	-	-	-
Equipment Replacement/Upgrades		-		-	-	-	-	-	-
BuildingRenovation		-		-	-	-	-	-	-
		32,166		-	-	-	-	32,166	28,916
A4 Asset and investment purchases, (see table) Unauthorised Payments 1,290 - - 1,290 - - - - - - Sub total 1,290 - - 1,290 - *Total payments* 33,456 - - 33,456 28,916 ~~=~~
*Net of receipts/(payments)* - 2,447 10,000 - 7,553 - 1,181 A5 Transfers between funds - - - - - A6 Cash funds last year end 31,035 - - 31,035 32,216 *Cash funds this year end* 28,588 10,000 - 38,588 31,035 ~~SS=]4~~

CCXX R1 accounts (SS)

28/10/2024

Section B Statement of assets and liabilities at the end of the period

Community Account Deposit Account Exhibitions Account Catering/Bar Account Exhibition Paypal Account Paypal Webshop Signature R.F Parry (agree balances with receipts and payments account(s)) Exhibition Display Equipment Air Conditioning Details IT Equipment & Software Darkroom Equipment Studio Lighting Catering Equipment Lecture Theatre Seating Tables & Chairs Details Details *Total cash funds* Unauthorised Payment (recovered 2024) Details The Old Schoolhouse - Freehold Property Details Projectors/Screens ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 577 10,000 15,501 1,154 742 8,993 1,621 - 28,588 10,000 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,290 - - - - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) Restricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted Unrestricted - Fund to which liability relates Amount due (optional) - - - - - Print Name Roger Francis Parry	Endowment funds to nearest £






		-

		Endowment funds to nearest £
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-

		-
		When due (optional)






		Date of approval
R.F Parry	Roger Francis Parry	27/10/2024
~~2~~		~~28/10/2024~~

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Smethwick Photographic Society

On accounts for the year 31[st] December 2023 Charity no 702550 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Ian Bailey Date: 27/10/2024 ~~Ps fF~~ Name: Ian Richard Bailey ~~Po~~ Relevant professional Association of Chartered Certified Accountants qualification(s) or body (if any): Address: Bramley House, London Road Shipston-on-Stour, Warwickshire CV36 4EP

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of In carrying out my examination the trustees brought to my attention two any items that the unauthorised payments taken from the bank account amounting to £1,290.14. examiner wishes to This had been investigated by the charities bankers and was confirmed as disclose . fraudulent activity by a third party. The money was refunded to the charity in 2024. I am satisfied that the financial controls of the charity are sufficiently robust and could not have prevented this fraudulent activity taking place.

October 2018

IER