## **Trustees’ Annual Report for the period** **From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date** ## **Charity name: Smethwick Photographic Society** ## **Charity registration number: 702550** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_The advancement of the arts and science of_
_photography_| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|_The Society is formed to afford facilities for the_
_general advancement of the art and science of_
_photography, to establish photographic records_
_and communicate new and interesting matters_
_regarding photography._| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_In planning activities for the year, the Society_
_kept in mind the Charity Commission’s_
_guidance on public benefit at trustee meetings._| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|_The Society is not a grant making body._| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|_During the year approx. 1677 hours were_
_contributed by the volunteers to the_
_running of the Society as follows: -_
_Lecturers, judges, and advisors_
_205 hours General maintenance,_
_upgrading of facilities & equipment in_
_the building.1472 hours_| |||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_During the year live attendances at_
_meetings continued to improve with fewer_
_members relying on the remote streaming_
_system. The stream continued to be used_
_by our more remote members and visitors_
_to the lecture programme._
_The full programme of National,_
_International Exhibitions was run with a_
_very good response from both entrants and_
_visitors._
_The weekly technique group was upgraded_
_to a Photography School Status which_
_welcomed both members and non-_
_members. This group offered both technical_
_advice and photographic opportunities both_
_in the clubs studio and on organized_
_outings._
_Work was carried out to improve the_
_ventilation system in the main lecture room_
_to ensure a regular exchange of the air in_
_the room._
_Plans were put in place for the installation_
_of a suspended ceiling and lighting in the_
_bar area funded by a lottery grant._| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_The Society holds £38,588 in current accounts_
_and on deposit with the bank, of which £10,000_
_are restricted funds. The funds are sufficient to_
_cover its normal activities and to maintain and_
_improve (both foreseen and unforeseen_
_expenditure) the 100-year-old plus, former_
_primary school building in which the Society_
_meets._| |Amount of reserves held|Para 1.22|_£38,588_| |Reasons for holding zero
reserves|Para 1.22|_n/a_| |Details of fund materially in
deficit|Para 1.24|_none_| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|_none_| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|_An association consisting of approximately_
_130 members_| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_Constitution_| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_Trustees are elected from senior members of_
_the management committee, appointed by its_
_members, to manage the running of the Society_| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|_Smethwick Photographic Society_| |---|---| |Other name the charity uses|| |Registered charitynumber|702550| |Charity’s principal address|_The Old School_
_House,_
_Churchbridge,_
_Oldbury,_
_West Midlands,_
_B69 2AS_| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||_Roger Francis_
_Parry_|_Secretary_||| ||_Judith Margaret_
_Parry_|||| ||_David Arthur Lowe_|||| ||_David Michael_
_Yates_|||| ||Mikael Sharples||6thNovember 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets _The Society does not hold funds as custodian trustees on behalf_ held in this capacity _of others._ Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Roger Francis Parry ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_R. F Parry_|| |---|---|---| ||
_Roger Francis Parry_|| ||

_Secretary_|| ||_27/10/2024_|| ||_27/10/2024_|| **Smethwick Photographic Society 702550 Receipts and payments accounts For the period** 1st January 2023 31st December 2023 **To from** ~~ee~~ **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|||**Total funds**||**Last year**|| ||||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||||| |MembershipSubscriptions|||**9,641**||**-**|**-**||**-**|**-**||**9,641**||**8,623**|| |Studio/Room Hire|||**4,095**||**-**|**-**||**-**|**-**||**4,095**||**1,789**|| |Exhibitions|||**9,952**||**-**|**-**||**-**|**-**||**9,952**||**10,762**|| |Fund Raising- Raffles|||**-**||**-**|**-**||**-**|**-**||**-**||**58**|| |Fund Raising- Shop|||**1,440**||**-**|**-**||**-**|**-**||**1,440**||**849**|| |Fund Raising- Bar Catering|||**1,907**||**-**|**-**||**-**|**-**||**1,907**||**724**|| |Fund Raising- Bring& Buy|||**193**||**-**|**-**||**-**|**-**||**193**||**-**|| |SundryIncome|||**609**||**-**|**-**||**-**|**-**||**609**||**51**|| |Bank Interest|||**147**||**-**|**-**||**-**|**-**||**147**||**4**|| |Grants|||**1,170**||**10,000**|||**-**|**-**||**11,170**||**2,667**|| |Donations|||**230**||**-**|**-**||**-**|**-**||**230**||**358**|| |FIAP World Cup|||**1,625**||**-**|**-**||**-**|**-**||**1,625**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_||_(Gross income for_
_AR)_|**31,009**||**10,000**|||**-**|**-**||**41,009**||**25,885**|| |**A2 Asset and investment sales,**
**(see table).**
Darkroom Equipment
**-**
**-**
**-**
**-**
**1,850**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**1,850**
**_Total receipts_**
**31,009**
**10,000**
**-**
**41,009**
**27,735**
~~===~~||||||||||||||| |**A3 Payments**||||||||||||||| |Lecturers/Speakers/Judges|||**1,621**||**-**|**-**||**-**|**-**||**1,621**||**1,530**|| |Exhibitions|||**8,104**||**-**|**-**||**-**|**-**||**8,104**||**10,686**|| |FIAP Word Cup|||**1,615**||**-**|**-**||**-**|**-**||**1,615**||**-**|| |Fund Raising- Raffles|||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Fund Raising- Shop|||**605**||**-**|**-**||**-**|**-**||**605**||**837**|| |Fund Raising- Bar Catering|||**1,336**||**-**|**-**||**-**|**-**||**1,336**||**434**|| |BuildingMaintenance|||**2,711**||**-**|**-**||**-**|**-**||**2,711**||**3,597**|| |Insurance|||**2,847**||||||||**2,847**||**2,623**|| |Utilities|||**8,640**||**-**|**-**||**-**|**-**||**8,640**||**4,170**|| |Cleaning|||**1,484**||**-**|**-**||**-**|**-**||**1,484**||**1,822**|| |Administration|||**2,983**||**-**|**-**||**-**|**-**||**2,983**||**2,429**|| |Sundry|||**220**||**-**|**-**||**-**|**-**||**220**||**788**|| |Professional Expenses|||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Equipment Replacement/Upgrades|||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |BuildingRenovation|||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| ||||**32,166**||**-**|**-**||**-**|**-**||**32,166**||**28,916**|| |**A4 Asset and investment**
**purchases, (see table)**
Unauthorised Payments
**1,290**
**-**
**-**
**1,290**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,290**
**-**
**-**
**1,290**
**-**
**_Total payments_**
**33,456**
**-**
**-**
**33,456**
**28,916**
~~=~~||||||||||||||| |**_Net of receipts/(payments)_**
**- 2,447**
**10,000**
**- 7,553**
**- 1,181**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**31,035**
**- -**
**31,035**
**32,216**
**_Cash funds this year end_**
**28,588**
**10,000**
**- 38,588**
**31,035**
~~SS=]4~~||||||||||||||| CCXX R1 accounts (SS) 28/10/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Community Account
Deposit Account
Exhibitions Account
Catering/Bar Account
Exhibition Paypal Account
Paypal Webshop
Signature
_R.F Parry_
(agree balances with receipts and payments
account(s))
Exhibition Display Equipment
Air Conditioning
**Details**
IT Equipment & Software
Darkroom Equipment
Studio Lighting
Catering Equipment
Lecture Theatre Seating
Tables & Chairs
**Details**
**Details**
**_Total cash funds_**
Unauthorised Payment (recovered 2024)
**Details**
The Old Schoolhouse - Freehold Property
**Details**
Projectors/Screens
~~2~~|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**577**
**10,000**
**15,501**
**1,154**
**742**
**8,993**
**1,621**
**-**
**28,588**
**10,000**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**1,290**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
Unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Roger Francis Parry|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||**-**| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||_R.F Parry_|Roger Francis Parry|27/10/2024| ||~~2~~||~~28/10/2024~~| CCXX R2 accounts (SS) ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Smethwick Photographic Society **On accounts for the year** 31[st] December 2023 **Charity no** 702550 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _Ian Bailey_ **Date:** 27/10/2024 ~~Ps fF~~ **Name:** Ian Richard Bailey ~~Po~~ **Relevant professional** Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** Bramley House, London Road Shipston-on-Stour, Warwickshire CV36 4EP **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** In carrying out my examination the trustees brought to my attention two **any items that the** unauthorised payments taken from the bank account amounting to £1,290.14. **examiner wishes to** This had been investigated by the charities bankers and was confirmed as **disclose** . fraudulent activity by a third party. The money was refunded to the charity in 2024. I am satisfied that the financial controls of the charity are sufficiently robust and could not have prevented this fraudulent activity taking place. **October 2018** 2 **IER**