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2021-06-30-accounts

REGISTERED CHARITY NUMBER: 701963

Report of the Trustees and Unaudited Financial Statements For The Year Ended 30th June 2021 for

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ

The Provincial Grand Charity Of The Province of Derbyshire

Contents of the Financial Statements for the Year Ended 30th June 2021

Page
Report of the Trustees 1
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4 to 5
Notes to the Financial Statements 6 to 9
Detailed Statement of Financial Activities 10

OF THE PROVINCE OF DERBYSHIRE

THE PROVINCIAL GRAND CHARITY

Report of the Trustees

for the Year Ended 30th June 2021

The trustees present their report with the financial statements of the charity for the year ended 30th June 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

701963

Principal address

Derby Masonic Hall 457 Burton Road Littleover Derby Derbyshire DE23 6XX

Trustees

A S Varley G M Sisson J Acton

Independent Examiner

M.A. Hadfield OBE FCA Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

ON BEHALF OF THE BOARD :

G M Sisson - Trustee

Date: 23[rd] November 2021

Page 1

Independent Examiner's Report to the Trustees of The Provincial Grand Charity

Of The Province of Derbyshire

I report on the accounts for the year ended 30th June 2021 set out on pages three to nine.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

It is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

M.A. Hadfield OBE FCA Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ

Date: 24[th] November 2021.

Page 2

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Statement of Financial Activities

for the Year Ended 30th June 2021

Unrestricted
funds
Notes
£
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income
6,621
Investment income
2
41,496
Other incoming resources
65,984
Total incoming resources
114,101
RESOURCES EXPENDED
Expenditure
Donations and expenses
69,145
NET INCOMING/(OUTGOING)
RESOURCES
44,956
RECONCILIATION OF FUNDS
Total funds brought forward
1,367,622
TOTAL FUNDS CARRIED FORWARD
1,412,578		 Restricted
funds
£
8,218
-
-
8,218
15,645
(7,427)
20,979
13,552		 2021
Total
funds
£
14,839
41,496
65,984
122,319
84,790
37,529
1,388,601
1,426,130		 2020
Total
funds
£
49,422
50,430
34,499
134,371
117,248
17,123
1,371,478
1,388,601

The notes form part of these financial statements

Page 3

THE PROVINCIAL GRAND CHARITY

OF THE PROVINCE OF DERBYSHIRE

Balance Sheet

At 30th June 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Investments
4
1,216,246
CURRENT ASSETS
Debtors
5
23,442
Cash at bank
179,517
202,959
CREDITORS
Amounts falling due within one year
6
(6,627)
NET CURRENT ASSETS
196,332
TOTAL ASSETS LESS CURRENT
LIABILITIES
1,412,578
NET ASSETS
1,412,578
FUNDS
7
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
13,552
13,552
-
13,552
13,552
**13,552 **		 2021
Total
funds
£
1,216,246
23,442
193,069
216,511
(6,627)
209,884
1,426,130
1,426,130
1,412,578
13,552
1,426,130		 2020
Total
funds
£
1,188,199
26,769
178,594
205,363
(4,961)
200,402
1,388,601
1,388,601
1,367,622
20,979
1,388,601

The notes form part of these financial statements

continued...

Page 4

THE PROVINCIAL GRAND CHARITY

OF THE PROVINCE OF DERBYSHIRE

Balance Sheet - continued

At 30th June 2021

The financial statements were approved by the Board of Trustees on 23[rd] November 2021 and were signed on its behalf by:

G M Sisson -Trustee

J Acton -Trustee

The notes form part of these financial statements

Page 5

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Notes to the Financial Statements for the Year Ended 30th June 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Exemption from preparing a cash flow statement

Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. INVESTMENT INCOME

Other fixed asset inv - UnFII
Deposit account interest		 2021
£
39,938
1,558
41,496		 2020
£
48,858
1,572
50,430

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30th June 2021 nor for the year ended 30th June 2020.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 30th June 2021 nor for the year ended 30th June 2020.

4. FIXED ASSET INVESTMENTS

2021 2020
£ £
Shares 1,140,393 1,101,672
Loans 26,000 30,000
Other 49,853 25,294
1,216,246 1,188,199

Page 6

Page 6

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Notes to the Financial Statements - continued for the Year Ended 30th June 2021

4. FIXED ASSET INVESTMENTS - continued

Additional information as follows:
Listed
investments
£
COST
At 1st July 2020 1,101,672
Additions 500,361
Disposals (461,640)
At 30th June 2021 1,140,393
NET BOOK VALUE
At 30th June 2021
1,140,393
At 30th June 2020 1,101,672
Other loans Totals
£ £
At 1st July 2020 30,000 30,000
Repayments in year **(4,000) ** (4,000)
At 30th June 2021 26,000 26,000
There were no investment assets outside the UK.
Investments (neither listed nor unlisted) were as follows:
2021 2020
£ £
Cash with brokers 49,853 56,527
The market value of the Fixed Asset Investments as at the 30th June 2021 was £1,324,775. (2020 £1,225,694)
5. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Other debtors 23,442 26,769

Page 7

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Notes to the Financial Statements - continued for the Year Ended 30th June 2021

6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bank loans and overdrafts
Trade creditors
7.
MOVEMENT IN FUNDS		 2021
£
-
6,627
6,627		 2020
£
-
4,961
4,961
Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS		 At 1.7.20
Net
movement in
funds
At 30.6.21
£
£
£
1,367,622
44,956
1,412,578
20,979
(7,427)
13,552
1,388,601
37,529
1,426,130
Incoming
resources
Resources
expended
Movement in
funds
£
£
£
114,101
(69,145)
44,956
8,218
(15,645)
(7,427)
122,319
(84,790)
37,529

Page 8

1THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Notes to the Financial Statements - continued

for the Year Ended 30th June 2021

8. EXPENDABLE ENDOWMENT FUND

During March 2011 £100,000 was placed with the Derbyshire Community Foundation (now Foundation Derbyshire) as an Expendable Endowment Fund. This was immediately matched by Government Grassroots funding of a further £100,000.

An additional placement of £75,000 was made in March 2014, into the Community First Fund. This was matched with a 50% Government funding, of £37,500. Similarly a further payment of £60,000 was placed in October 2014, matched with a 50% Government funding of £30,000.

The financial disclosures for the year ended 30th June 2021 within the Foundation Derbyshire accounts are as follows:-

Balance held by Foundation Derbyshire as at 30th June 2020
Investment income
Valuation decrease inclusive of Broker's fees
Less Net core costs

Grants made

Balance held by Foundation Derbyshire as at 30th June 2021		 £
440,297
15,978
58,298
514,573
(8,789)
(21,700)
£484,084

Page 8

THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE

Detailed Statement of Financial Activities for the Year Ended 30th June 2021

INCOMING RESOURCES
Voluntary income
Donations from Lodges
Donations from Brethren
Alms at annual meeting
In memoriam
Church service collection
TLC appeal - restricted
Derby Masonic Hall - interest
Special purposes earmarked donations
Investment income
Other fixed asset inv - UnFII
Deposit account interest
Other incoming resources
Gains on sale of intangible fixed assets
Total incoming resources
RESOURCES EXPENDED
Donations and expenses
Administration Costs, and Professional and Brokers charges
Award Functions and other catering costs
TLC donation - restricted
Non Masonic donations
Seasonal relief
Grants - Albert Wilson Trust
Brethren
Loss on sale of intangible fixed assets
Total resources expended
Net income		 2021
£
612
5,315
0
0
160
1,608
1,454
5,750
14,839
39,938
1,558
41,496
65,984
122,319
18,380
0
2,628
34,962
0
3,033
1,270
24,517
84,790
84,790
37,529		 2020
£
8,378
5,153
0
634
1,766
7,083
1,678
24,750
49,442
48,858
1,572
50,430
34,499
134,371
14,804
2,168
4,536
86,341
0
1,145
2,898
5,356
117,248
117,248
17,123

This page does not form part of the statutory financial statements

Page 10