**REGISTERED CHARITY NUMBER: 701963**
Report of the Trustees and Unaudited Financial Statements For The Year Ended 30th June 2021 for
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ
The Provincial Grand Charity Of The Province of Derbyshire
Contents of the Financial Statements for the Year Ended 30th June 2021
||Page|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4 to 5|
|Notes to the Financial Statements|6 to 9|
|Detailed Statement of Financial Activities|10|
OF THE PROVINCE OF DERBYSHIRE
## THE PROVINCIAL GRAND CHARITY
## Report of the Trustees
for the Year Ended 30th June 2021
The trustees present their report with the financial statements of the charity for the year ended 30th June 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
701963
## **Principal address**
Derby Masonic Hall 457 Burton Road Littleover Derby Derbyshire DE23 6XX
**Trustees**
A S Varley G M Sisson J Acton
## **Independent Examiner**
M.A. Hadfield OBE FCA Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **ON BEHALF OF THE BOARD** :
G M Sisson - Trustee
Date: 23[rd] November 2021
Page 1
## Independent Examiner's Report to the Trustees of The Provincial Grand Charity
Of The Province of Derbyshire
I report on the accounts for the year ended 30th June 2021 set out on pages three to nine.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M.A. Hadfield OBE FCA Hadfields, Chartered Accountants Commerce House Chatsworth Road Chesterfield Derbyshire S40 3JZ
Date: 24[th] November 2021.
Page 2
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
## Statement of Financial Activities
for the Year Ended 30th June 2021
|**Unrestricted**
**funds**
Notes
**£**
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
**6,621**
Investment income
2
**41,496**
**Other incoming resources**
**65,984 **
**Total incoming resources**
**114,101**
**RESOURCES EXPENDED**
**Expenditure**
Donations and expenses
**69,145**
**NET INCOMING/(OUTGOING)**
**RESOURCES**
**44,956**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**1,367,622**
**TOTAL FUNDS CARRIED FORWARD**
**1,412,578**|**Restricted**
**funds**
**£**
**8,218**
**-**
**-**
**8,218**
**15,645**
**(7,427)**
**20,979**
**13,552**|**2021**
**Total**
**funds**
**£**
**14,839**
**41,496**
**65,984 **
**122,319**
**84,790**
**37,529**
**1,388,601**
**1,426,130**|2020
Total
funds
£
49,422
50,430
34,499
134,371
117,248
17,123
1,371,478
1,388,601|
|---|---|---|---|
The notes form part of these financial statements
Page 3
## THE PROVINCIAL GRAND CHARITY
## OF THE PROVINCE OF DERBYSHIRE
## Balance Sheet
## At 30th June 2021
|**Unrestricted**
**funds**
Notes
**£**
**FIXED ASSETS**
Investments
4
**1,216,246**
**CURRENT ASSETS**
Debtors
5
**23,442**
Cash at bank
**179,517**
**202,959**
**CREDITORS**
Amounts falling due within one year
6
**(6,627)**
**NET CURRENT ASSETS**
**196,332 **
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**1,412,578**
**NET ASSETS**
**1,412,578**
**FUNDS**
7
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|**Restricted**
**funds**
**£**
**-**
**-**
**13,552 **
**13,552**
**-**
**13,552 **
**13,552**
**13,552 **|**2021**
**Total**
**funds**
**£**
**1,216,246**
**23,442**
**193,069**
**216,511**
**(6,627)**
**209,884 **
**1,426,130**
**1,426,130**
**1,412,578**
**13,552 **
**1,426,130**|2020
Total
funds
£
1,188,199
26,769
178,594
205,363
(4,961)
200,402
1,388,601
1,388,601
1,367,622
20,979
1,388,601|
|---|---|---|---|
The notes form part of these financial statements
continued...
Page 4
## THE PROVINCIAL GRAND CHARITY
## OF THE PROVINCE OF DERBYSHIRE
## Balance Sheet - continued
## At 30th June 2021
The financial statements were approved by the Board of Trustees on 23[rd] November 2021 and were signed on its behalf by:
G M Sisson -Trustee
J Acton -Trustee
The notes form part of these financial statements
Page 5
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Notes to the Financial Statements for the Year Ended 30th June 2021
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Exemption from preparing a cash flow statement**
Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. INVESTMENT INCOME**
|Other fixed asset inv - UnFII
Deposit account interest|**2021**
**£**
**39,938**
**1,558**
**41,496**|2020
£
48,858
1,572
50,430|
|---|---|---|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30th June 2021 nor for the year ended 30th June 2020.
## **Trustees' Expenses**
There were no trustees' expenses paid for the year ended 30th June 2021 nor for the year ended 30th June 2020.
## **4. FIXED ASSET INVESTMENTS**
||**2021**|2020|
|---|---|---|
||**£**|£|
|Shares|**1,140,393**|1,101,672|
|Loans|**26,000**|30,000|
|Other|**49,853**|25,294|
||**1,216,246**|1,188,199|
Page 6
Page 6
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Notes to the Financial Statements - continued for the Year Ended 30th June 2021
## **4. FIXED ASSET INVESTMENTS - continued**
||Additional information as follows:|||
|---|---|---|---|
||||**Listed**|
||||**investments**|
||||**£**|
||**COST**|||
||At 1st July 2020||**1,101,672**|
||Additions||**500,361**|
||Disposals||**(461,640**)|
||At 30th June 2021||**1,140,393**|
||**NET BOOK VALUE**|||
||At 30th June 2021|||
||||**1,140,393**|
||At 30th June 2020||1,101,672|
|||**Other loans**|**Totals**|
|||**£**|**£**|
||At 1st July 2020|**30,000**|**30,000**|
||Repayments in year|**(4,000) **|**(4,000**)|
||At 30th June 2021|**26,000**|**26,000**|
||There were no investment assets outside the UK.|||
||Investments (neither listed nor unlisted) were as follows:|||
|||**2021**|2020|
|||**£**|£|
||Cash with brokers|**49,853**|56,527|
||The market value of the Fixed Asset Investments as at the 30th June 2021 was £1,324,775. (2020||£1,225,694)|
|**5.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|||**2021**|2020|
|||**£**|£|
||Other debtors|**23,442**|26,769|
Page 7
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Notes to the Financial Statements - continued for the Year Ended 30th June 2021
## **6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Bank loans and overdrafts
Trade creditors
**7.**
**MOVEMENT IN FUNDS**|**2021**
**£**
**-**
**6,627**
**6,627**|2020
£
-
4,961
4,961|
|---|---|---|
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted funds
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Restricted funds
**TOTAL FUNDS**|**At 1.7.20**
**Net**
**movement in**
**funds**
**At 30.6.21**
**£**
**£**
**£**
**1,367,622**
**44,956**
**1,412,578**
**20,979**
**(7,427)**
**13,552**
**1,388,601 **
**37,529**
**1,426,130**
**Incoming**
**resources**
**Resources**
**expended**
**Movement in**
**funds**
**£**
**£**
**£**
**114,101**
**(69,145)**
**44,956**
**8,218**
**(15,645)**
**(7,427)**
**122,319**
**(84,790) **
**37,529**|
|---|---|
Page 8
1THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Notes to the Financial Statements - continued
for the Year Ended 30th June 2021
## **8. EXPENDABLE ENDOWMENT FUND**
During March 2011 £100,000 was placed with the Derbyshire Community Foundation (now Foundation Derbyshire) as an Expendable Endowment Fund. This was immediately matched by Government Grassroots funding of a further £100,000.
An additional placement of £75,000 was made in March 2014, into the Community First Fund. This was matched with a 50% Government funding, of £37,500. Similarly a further payment of £60,000 was placed in October 2014, matched with a 50% Government funding of £30,000.
The financial disclosures for the year ended 30th June 2021 within the Foundation Derbyshire accounts are as follows:-
|Balance held by Foundation Derbyshire as at 30th June 2020
_Investment income_
_Valuation decrease inclusive of Broker's fees_
_Less Net core costs_
_Grants made_
Balance held by Foundation Derbyshire as at 30th June 2021|£
440,297
_15,978_
_58,298_
_514,573_
_(8,789)_
_(21,700)_
£484,084|
|---|---|
Page 8
THE PROVINCIAL GRAND CHARITY OF THE PROVINCE OF DERBYSHIRE
Detailed Statement of Financial Activities for the Year Ended 30th June 2021
|**INCOMING RESOURCES**
**Voluntary income**
Donations from Lodges
Donations from Brethren
Alms at annual meeting
In memoriam
Church service collection
TLC appeal - restricted
Derby Masonic Hall - interest
Special purposes earmarked donations
**Investment income**
Other fixed asset inv - UnFII
Deposit account interest
**Other incoming resources**
Gains on sale of intangible fixed assets
**Total incoming resources**
**RESOURCES EXPENDED**
**Donations and expenses**
Administration Costs, and Professional and Brokers charges
Award Functions and other catering costs
TLC donation - restricted
Non Masonic donations
Seasonal relief
Grants - Albert Wilson Trust
Brethren
Loss on sale of intangible fixed assets
**Total resources expended**
**Net income**|**2021**
**£**
**612**
**5,315**
**0**
**0**
**160**
**1,608**
**1,454**
**5,750**
**14,839**
**39,938**
**1,558**
**41,496**
**65,984 **
**122,319**
**18,380**
**0**
**2,628**
**34,962**
**0**
**3,033**
**1,270**
**24,517**
**84,790**
**84,790**
**37,529**|2020
£
8,378
5,153
0
634
1,766
7,083
1,678
24,750
49,442
48,858
1,572
50,430
34,499
134,371
14,804
2,168
4,536
86,341
0
1,145
2,898
5,356
117,248
117,248
17,123|
|---|---|---|
This page does not form part of the statutory financial statements
Page 10