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2022-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1[st] September 2021 31[st] August 2022 To

From

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 701723 Charity's principal address TRENTHAM 1 CLARENCE DRIVE LLANDUDNO Postcode LL30 1TR

LLANDUDNO YOUTH MUSIC THEATRE (LYMT)

Names of the charity trustees who manage the charity

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 Trustee name Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled to
appoint trustee (ifany)
Adrian La Trobe Chair Members of organisation
Philip Jones Members of organisation
Colin Wickens Members of organisation
Elizabeth Hutin Members of organisation
Moya Seaman Secretary Members of organisation
Margaret Jones Members of organisation
Dan Whitemeir Members of organisation
Adrian Seaman Treasurer Members of organisation
Lyn Emmerson Members of organisation
Colette Owen February2022 Co-opted Trustee
Emma Joyce February2022 Co-opted Trustee

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

CONSTITUTION

Llandudno Youth Music Theatre is an unincorporated charity. How the charity is constituted

Trustee selection methods

ELECTED BY MEMBERS OF THE ORGANISATION

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Trustee selection methods: The Honorary Secretary and Honorary Treasurer along with six of the Trustees shall be elected to post at the Charity’s Annual General Meeting to serve a two year term (one officer and three others coming up for election each year) Subject to re-election there is no maximum term of office.

Additional governance issues

There is a Child Safeguarding and protection policy and procedure in place. Disclosure checks are carried out prior to commencement of employment, volunteering or trusteeship. These checks are carried out in line with local authority guidance through Disclosure Services in Wrexham. The Group also has a Privacy Policy in accordance with GDPR.

The Safeguarding Team

A lead member of the team organises a weekly rota for chaperone cover for meetings and performances. The team also organise licensing to conform to the local authority legislation for children in performances. All members of the chaperone team are local authority approved chaperones for Llandudno Youth Music Theatre with child protection training. A health and consent form completed by the parent or guardian is held for each child.

LYMT is a member of the National Operatic and Dramatic Association (NODA), which provides helpful advice and opportunities.

All trustees give their time voluntarily and receive no remuneration or other benefits other than for legitimate expenses incurred in the work of LYMT in line with the constitution.

The Trustees are grateful for the help and support from past members, parents and friends of Llandudno Youth Music Theatre and Stagenotes and hope to continue to build on this for the future.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 LYMT Aims and Objectives:
The object of the charity shall be to educate the public in musical,
dramatic and performing arts and through specific focus on working with
children and young people, to further the development of public
appreciation and taste in the said arts. This shall be achieved by (but not
exclusively through):
_2.1_The promotion of plays, drama, comedy, opera, musical theatre, and
other dramatic
and musical works of educative value.
_2.2_The provision of a permanent Youth Theatre organisation in Conwy
County based in Llandudno.
_2.3_The encouragement of participation in theatre and the arts amongst
children and young people from the region.
_2.4_The development of linguistic skills of children and young people
through the craft of theatre and performing arts.
_2.5_The development of personal and life skills of young people by the
use of theatre craft as a tool for the building of confidence and social
interaction.
_2.6_Providing an opportunity for children and young people to work with
professional tutors, artists and craftspeople from the world of theatre and
the arts.
_2.7_Encouraging children and young people to work together as a
community, developing the trust and interdependency required in the
delivery of performing arts.
_2.8_Facilitating the opportunity for children and young people to learn and
experience the practical workings of professional theatre whilst
respecting its skills and disciplines.
_2.9_Providing a valuable method of enriching the cultural activities of
Llandudno and the region.
Principle Activities
In planning our activities for the year the trustees have considered the
Charity Commission’s guidance on public benefit, including the guidance
on public benefit and fee charging.
The Trustees give careful consideration to the setting of fees, charges
and concessions for those on low incomes or other financial constraints.
Professionally led workshops have also been provided free of charge.

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Additional details of objectives and activities (Optional information)

Youmay chooseto include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.		 Llandudno Youth Music Theatre is now in its 44thyear having been
formed on 9thMarch 1978.
The main focus of the group’s activities are the skills of singing, drama
and dance which benefit children and young people by developing their
self-confidence, team working and social skills which will help them in
their future careers. All children and young people are welcome
regardless of personal background or circumstances.
Rehearsal and Workshop Sessions: held at Craig Y Don Sports and
Community Centre
Thursdays – 48
Saturdays - 30
Sundays – 22
Total membershipin this financial year was:
6 members aged 6 – 18 years
Rehearsal and Workshop Sessions continued:
Five leaders and 12 chaperones work regularly on a voluntary basis
Our volunteers are very important to the group.
8 Volunteers aged 14 to 18 help with Stagenotes. The volunteers receive
certificates recognising their volunteering hours from the local Community
and Voluntary Support Conwy.
Four members of LYMT are elected every two years to represent the
members, to help the artistic team in the choice of shows and concert
items and to be a link between the members and the management and
creative team.
Educational Activities:
During this year a few professional tutors have provided the following
activities with no charge to our members so as not to disadvantage any
of the children due to financial restraints: a drama workshop,
acting through song workshop, combat workshop, musical theatre
through the ages workshop.

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Section D Achievements and performance

Performances and Achievements: Summary of the main achievements of the charity Awards: during the year A free place at West End Stage , London was again awarded by the Director of West End Stage who is a Life Member and patron of LYMT. This Summer School is held at the Guildhall, London with a performance at The Phoenix Theatre at the end of the week. Each year an award is given to the most improved boy and most improved g irl in the performance group these were again awarded in July 2022. 7 NODA Youth Certificates were awarded to members leaving the group for University or College. The average time each young person had been a member was 7 years. Stagenotes 4 Trophies for commitment and improvement were awarded to Stagenotes members. Two tutors lead the sessions each Saturday supported by older members of the performance group who act as Young Leaders from age 16, they all volunteer their time. Life Members of LYMT: 3 young people were made Life Members which rewards their long membership together with additional support they have given to the group. Gold Badge: A new award was presented this year and was awarded to a young man whose commitment to the group is exceptional. Members of LYMT entertained at the Llandudno Town Christmas Parade in December 2021. Some Members of Stagenotes took part in the parade. Members of LYMT entertained the Llandudno Lions Club at their Charter Evening in February 2022. The LYMT Company presented the musical ‘Grease’ at Venue Cymru, Llandudno In July 2022.

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Section E Financial review

LYMT requires reserves of £25,000 at the year-end, to enable the Brief statement of the planned future activities of the group to take place and to sustain the charity’s policy on reserves group.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

This report needs to be read in conjunction with the Annual Accounts and Balance Sheet the year 1[st] September 2021 to 31[st] August 2022)

The group relies on members’ fees, tickets sales, grants, donations and fundraising to continue to operate the group at a high standard relying heavily on volunteers and past members for their assistance.

LYMT helps families who may struggle to find the fees to take part in these activities so no child is disadvantaged.

Section F Other optional information

LYMT is grateful to the Directors and Committee of Craig Y Don Sports and Community Centre and local businesses for their continued support both financial and in time. Also a grant from Llandudno Town Council Also this year the group has been supported by, Llandudno Lions Club, Gaynor Cemlyn Jones Trust, The Conwy Arts Trust and various individual donations which has contributed financially to the continuing success of the group this year despite the pandemic.

Future Plans

2021/2022 has been a better year than our last Financial year for the Trustees and the Artistic team as the group has been able to meet in person and perform a musical at Venue Cymru. As always LYMT must ensure that activities fit with the aims of the group to educate the children whilst building other essential skills. The Trustees and Artistic Team wish to enhance the group’s performances in the community, sustaining the musical theatre workshop group Stagenotes and arrange professional workshop sessions. With the help of all the Members’ Representatives, members and team the Trustees hope to build on the public benefit of the group for both its members and the community we serve in the Llandudno and surrounding area especially during this difficult time when many families are suffering financial problems.

Declaration This report shows that the year from 1[st] September 2021 to 31[st] August 2022 was much improved on the previous year although care was taken to ensure members did not attend sessions if they were unwell. The members had many varied experiences and educational activities, which help build their performance techniques, interpersonal skills and confidence and enable them to work as a team. The activities undertaken and are planned for the future, help the children and young people in the local community to attain transferable skills and build confidence but also have fun.

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Adrian La Trobe Margaret Ann Jones

Chair of Trustees		 Trustee
15 October 2022
15 October 2022

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LLANDUDNO YOUTH MUSIC THEATRE Balance sheet a5 at 31 Au8USt 2022 2022 2021 Fixed assets Tangible assets (schedule) 1803 2254 Current assets Cash in hand Bank accounts Debtors 32656 3070 43264 Net current assets 35726 43328 Current Liabilities Creditors Net current liabilities (19 (573) 119) (573) Total assets less liabilities 37510 45009 Represented by: Ca ital account Opening balance Profit (loss) for the year 45009 {7499) 42417 2592 37510 45009

LLANDUDNO YOUTH MUSICTHEATRE Schedule of fixod assets as at 31, August 2022 TANGIBLE FIXED ASSETS Plant and E ui ment Cost: st As at I September 2021 40108 Additions for Yr to 3118/22 None As at 31 August 2022 40108 Depreciation: As at I" September 2021 37854 Charge for Yr to 3118122 451 As at 31" August 2022 38305 Total net book values a5 at 31 Au ust 2022 1803 si Total net book values a5 at 31 Au Ust 2021 2254

Uandudno Youth Music Theatre ProfitAnd Loss Account For the year ended 31 August 2022 2021 Bonus BAII Donaticw & Granls Frfends Grease Box offi￿ Income G￿ose pmgrarnff￿$ Grease SuTrdies Inlerest L￿1 Fees SN Fees 1.271 18,493 58 6.014 24.163 Aco)mcM¥ation Fees After ShtNf Paty- B8Q After Show Pty. DrAik$ Blitz- Rights- 2020 Clikl ProtedM)n Cwse Depreoati¢Jn Q751 (128) (57) (245) {170) (￿} 16) (451) EV Costumes F4f5t Aid Kit Grft Car Grease Addthonal Crew Hou 12n 11Q)) (175) Grease Band Grease Bartsl 2tr22 Greast Banner Piintsn9 (42) (1.470) 1153) P,219) (1 p. (624) (570) 1749) 1396) G￿se Costumes 2Iy22 Grease Cffjdti Commissw) Gwse Gauze Hire Grease Gel Hours Gre8se Mics & Batteries Grease Pielomiing Rbjhts Grease Pn)gtamme Prinli G￿8$e Projecior Hire (236) (4801 (3.752) G￿aSe Signed PerfMna Grease Sundries Grea56 venw hire Hdl Hirè Jazz Shoes 1568) (6.720) {1.884) {42) 150) LYMT Insura￿1 Lyml Tropl¥es 1158) (188) Noda Catyfi¢*s Nc#Ja Insurance Ntsja Subwti( Poh) Shirts Postage & Teleph P1) 128) (191) (823) (524> 148) 119)) 1746) (57) rd4) Page1 of2

Llandudno Youth Music Theatre ProfitAnd Loss Account Forthe year ended 31 August 2022 2021 P051er Sles i&)01 {9791 180) {1CQ) 110) (iu (1.C68) PRS LrcÈnce CYD Puppet SN Sundies SN ￿ndry SN TrDphies SN Tutor Fees (415) (13) (15) (18) Sound a kgMNwJ &ageSundr $tsmps Slaticmery& Pmfjng Sundry Texling Swvice Trans[￿. PetrDI 19) {9) (120) 1522) (6n P61) 101 (x)) (12) TutiJr5 fees Web Workshop Zoom IAeetiThJs. On Lthe (19)) (11XI) (173) {173) 141.6621 (T.4991 {4.811) 1592 Net Oossyprofjl 2.592 Page2012