## **Trustees' Annual Report for the period**
Period start date Period end date 1[st] September 2021 31[st] August 2022 **To**
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by** N/A **Registered charity number (if any)** 701723 **Charity's principal address** TRENTHAM 1 CLARENCE DRIVE LLANDUDNO **Postcode LL30 1TR**
LLANDUDNO YOUTH MUSIC THEATRE (LYMT)
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Adrian La Trobe|Chair||Members of organisation|
||Philip Jones|||Members of organisation|
||Colin Wickens|||Members of organisation|
||Elizabeth Hutin|||Members of organisation|
||Moya Seaman|Secretary||Members of organisation|
||Margaret Jones|||Members of organisation|
||Dan Whitemeir|||Members of organisation|
||Adrian Seaman|Treasurer||Members of organisation|
||Lyn Emmerson|||Members of organisation|
||Colette Owen||February2022|Co-opted Trustee|
||Emma Joyce||February2022|Co-opted Trustee|
**TAR**
March **2012**
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CONSTITUTION
- (eg. trust deed, constitution)
Llandudno Youth Music Theatre is an unincorporated charity. How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
ELECTED BY MEMBERS OF THE ORGANISATION
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**Trustee selection methods:** The Honorary Secretary and Honorary Treasurer along with six of the Trustees shall be elected to post at the Charity’s Annual General Meeting to serve a two year term (one officer and three others coming up for election each year) Subject to re-election there is no maximum term of office.
## **Additional governance issues**
There is a Child Safeguarding and protection policy and procedure in place. Disclosure checks are carried out prior to commencement of employment, volunteering or trusteeship. These checks are carried out in line with local authority guidance through Disclosure Services in Wrexham. The Group also has a Privacy Policy in accordance with GDPR.
## **The Safeguarding Team**
A lead member of the team organises a weekly rota for chaperone cover for meetings and performances. The team also organise licensing to conform to the local authority legislation for children in performances. All members of the chaperone team are local authority approved chaperones for Llandudno Youth Music Theatre with child protection training. A health and consent form completed by the parent or guardian is held for each child.
LYMT is a member of the **National Operatic and Dramatic Association (NODA), which** provides helpful advice and opportunities.
All trustees give their time voluntarily and receive no remuneration or other benefits other than for legitimate expenses incurred in the work of LYMT in line with the constitution.
The Trustees are grateful for the help and support from past members, parents and friends of Llandudno Youth Music Theatre and Stagenotes and hope to continue to build on this for the future.
**TAR**
March **2012**
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## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|**LYMT Aims and Objectives:**
The object of the charity shall be to educate the public in musical,
dramatic and performing arts and through specific focus on working with
children and young people, to further the development of public
appreciation and taste in the said arts. This shall be achieved by (but not
exclusively through):
_2.1_The promotion of plays, drama, comedy, opera, musical theatre, and
other dramatic
and musical works of educative value.
_2.2_The provision of a permanent Youth Theatre organisation in Conwy
County based in Llandudno.
_2.3_The encouragement of participation in theatre and the arts amongst
children and young people from the region.
_2.4_The development of linguistic skills of children and young people
through the craft of theatre and performing arts.
_2.5_The development of personal and life skills of young people by the
use of theatre craft as a tool for the building of confidence and social
interaction.
_2.6_Providing an opportunity for children and young people to work with
professional tutors, artists and craftspeople from the world of theatre and
the arts.
_2.7_Encouraging children and young people to work together as a
community, developing the trust and interdependency required in the
delivery of performing arts.
_2.8_Facilitating the opportunity for children and young people to learn and
experience the practical workings of professional theatre whilst
respecting its skills and disciplines.
_2.9_Providing a valuable method of enriching the cultural activities of
Llandudno and the region.|
|---|---|
||**Principle Activities**
In planning our activities for the year the trustees have considered the
Charity Commission’s guidance on public benefit, including the guidance
on public benefit and fee charging.
The Trustees give careful consideration to the setting of fees, charges
and concessions for those on low incomes or other financial constraints.
Professionally led workshops have also been provided free of charge.|
**TAR**
March **2012**
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## **Additional details of objectives and activities (Optional information)**
|You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.|Llandudno Youth Music Theatre is now in its 44thyear having been
formed on 9thMarch 1978.
The main focus of the group’s activities are the skills of singing, drama
and dance which benefit children and young people by developing their
self-confidence, team working and social skills which will help them in
their future careers. All children and young people are welcome
regardless of personal background or circumstances.
**Rehearsal and Workshop Sessions**: held at Craig Y Don Sports and
Community Centre
Thursdays – 48
Saturdays - 30
Sundays – 22
**Total membership**in this financial year was:
6 members aged 6 – 18 years
**Rehearsal and Workshop Sessions continued:**
Five leaders and 12 chaperones work regularly on a voluntary basis
Our volunteers are very important to the group.
8 Volunteers aged 14 to 18 help with Stagenotes. The volunteers receive
certificates recognising their volunteering hours from the local Community
and Voluntary Support Conwy.
Four members of LYMT are elected every two years to represent the
members, to help the artistic team in the choice of shows and concert
items and to be a link between the members and the management and
creative team.
**Educational Activities:**
During this year a few professional tutors have provided the following
activities with no charge to our members so as not to disadvantage any
of the children due to financial restraints: a drama workshop,
acting through song workshop, combat workshop, musical theatre
through the ages workshop.|
|---|---|
**TAR**
March **2012**
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## **Section D Achievements and performance**
**Performances and Achievements: Summary of the main achievements of the charity Awards: during the year** A free place at **West End Stage** , London was again awarded by the Director of West End Stage who is a Life Member and patron of LYMT. This Summer School is held at the Guildhall, London with a performance at The Phoenix Theatre at the end of the week. Each year an award is given to the **most improved boy and most improved g** irl in the performance group these were again awarded in July 2022. 7 **NODA Youth Certificates** were awarded to members leaving the group for University or College. The average time each young person had been a member was 7 years. **Stagenotes** 4 Trophies for commitment and improvement were awarded to Stagenotes members. Two tutors lead the sessions each Saturday supported by older members of the performance group who act as Young Leaders from age 16, they all volunteer their time. Life Members of LYMT: 3 young people were made Life Members which rewards their long membership together with additional support they have given to the group. Gold Badge: A new award was presented this year and was awarded to a young man whose commitment to the group is exceptional. Members of LYMT entertained at the Llandudno Town Christmas Parade in December 2021. Some Members of Stagenotes took part in the parade. Members of LYMT entertained the Llandudno Lions Club at their Charter Evening in February 2022. The LYMT Company presented the musical ‘Grease’ at Venue Cymru, Llandudno In July 2022.
**TAR**
March **2012**
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## **Section E Financial review**
LYMT requires reserves of £25,000 at the year-end, to enable the **Brief statement of the** planned future activities of the group to take place and to sustain the **charity’s policy on reserves** group.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
This report needs to be read in conjunction with the Annual Accounts and Balance Sheet the year 1[st] September 2021 to 31[st] August 2022)
The group relies on members’ fees, tickets sales, grants, donations and fundraising to continue to operate the group at a high standard relying heavily on volunteers and past members for their assistance.
LYMT helps families who may struggle to find the fees to take part in these activities so no child is disadvantaged.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
LYMT is grateful to the Directors and Committee of Craig Y Don Sports and Community Centre and local businesses for their continued support both financial and in time. Also a grant from Llandudno Town Council Also this year the group has been supported by, Llandudno Lions Club, Gaynor Cemlyn Jones Trust, The Conwy Arts Trust and various individual donations which has contributed financially to the continuing success of the group this year despite the pandemic.
## **Future Plans**
2021/2022 has been a better year than our last Financial year for the Trustees and the Artistic team as the group has been able to meet in person and perform a musical at Venue Cymru. As always LYMT must ensure that activities fit with the aims of the group to educate the children whilst building other essential skills. The Trustees and Artistic Team wish to enhance the group’s performances in the community, sustaining the musical theatre workshop group Stagenotes and arrange professional workshop sessions. With the help of all the Members’ Representatives, members and team the Trustees hope to build on the public benefit of the group for both its members and the community we serve in the Llandudno and surrounding area especially during this difficult time when many families are suffering financial problems.
**Declaration** This report shows that the year from 1[st] September 2021 to 31[st] August 2022 was much improved on the previous year although care was taken to ensure members did not attend sessions if they were unwell. The members had many varied experiences and educational activities, which help build their performance techniques, interpersonal skills and confidence and enable them to work as a team. The activities undertaken and are planned for the future, help the children and young people in the local community to attain transferable skills and build confidence but also have fun.
**TAR**
March **2012**
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**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Adrian La Trobe|Margaret Ann Jones|
||
Chair of Trustees|Trustee|
||15 October 2022||
||15 October 2022||
**TAR**
March **2012**
7
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Llandudno Youth Music Theatre
ProfitAnd Loss Account
Forthe year ended 31 August 2022
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Page2012