www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907
The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN
AGM
Held at Early Years Playgroup and accessible via Zoom on 10.11.2021 @ 7pm
Attending
Committee
Jo Lindley (Chair) Kate Judge (Vice Chair) Gareth Fisher (Treasurer) Fay Harding (Secretary) Sarah Turnbull (via Zoom) Leighann McCullough (Parent Committee) Karen Morley (Manager)
Parents attending; Olu Cole – Nathan’s Dad
Staff
Hayley Simpson (Deputy Manager)
Apologies
No apologies
Minutes
| Minutes | ||
|---|---|---|
| Agenda Item | Notes | Actions |
| Committee Welcome |
Committee members arrived at 19:00. Introductions. Intro to charity commission and committee for parents. Minutes read and agreed. |
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| Apologies | No Apologies | |
| Voting Members On/Off Committee |
Chair – FH; proposed KM by seconded by JL Vice Chair – KJ ; proposed FH seconded by KM Treasurer – GF; proposed by JL seconded by LM Secretary – JL; proposed by GF seconded by LM Karen will be stepping down as staff committee member as of this meeting. JL stepping down as Chair, stepping in as Secretary The following members were voted to remain on the committee; Members; Sarah Turnbull |
| The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN |
www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907 |
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|---|---|---|
| Leighann McColloch New Members; Hayley Simpson – Manager Olu Cole – Nathan’s Dad Mroluseye@gmail.com Parent Members; Hugo’s Dad (John) – DBS and Ofsted in process. Interest from 3 parents as prospective parent committee members (will need to be co-op’d on) |
KM to go through the paperwork. |
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| Chair’s Report | Thanks everyone for coming. Explained AGM process and structure. Last year has been challenging for everyone. Jo to send document to upload. |
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| Treasurer’s Report | Over the course of August 2020 to July 2021 there has been an increase in the reserves of the playschool of £13,415.9 being the difference of what we held at the bank and in cash less unpaid costs year on year (£157,707.75 less £144,291.85). This year income has fallen 21.6% year on year by £21,964.25 and expenditure has fallen 16% year on year by £12,683.48. This is exaggerated as within the 2019-2021 numbers is the £10k of support and paid furlough payroll. Payroll costs are roughly similar year on year with 1.1% reduction of circa £0.5k. No significant capital investment has been made to the property. Covid-19 Impact As lockdowns have lifted and various rules have changed there has been a marked reduction in paid and council funded children. At present there appears to be a continuing lower demand for services. Additional support |
| The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN |
www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907 |
|
|---|---|---|
| Special thanks this year to staff and volunteers as well as to all involved in the extra funds raised from; Waitrose £166.00 Bags 2 School £72.30 Christmas Raffle £85.10 Raffle £30.00 Donations £10.00 The Landlord also kindly continued with reductions in the rent to help offset the impact of Covid-19. Future issues; We have met to review our costs and fees which we need to continue to do. GF see no reason why the costs or revenues should change drastically in the following year other than for the know rent and payroll cost increases e.g. the National Living / Minimum Wage and Pension enrolment. |
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| Manager’s Report | From September 2020 it has continued to be a very stressful time with covid’s ever changing guidelines. We started back in September with very low numbers and this has continued to remain low throughout the year. As our numbers are low we have only used the downstairs rooms but the older children are taken into another area for more focused activities and experiences. Most of our children are either 2 year or 3/4 year funding through Nottinghamshire County Council nursery education funding. During this year we have also had some parents use their 30 funded hours with us. Some parents are now choosing to pay for additional hours on top of the funding and also choosing to keep their children with us until they go to school rather than moving them to nursery. We have also been unable to open our holiday clubs as theyare usuallyopen to children outside |
| The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN |
www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907 |
|
|---|---|---|
| of playgroup. Due to covid bubbles this has not allowed the mixing of different bubbles. September to December 2020 Christmas - Nativity The children performed the Nativity play which included lots of songs. The children did an excellent job. This was recorded and emailed out to parents. Children worked really hard and big thanks to staff for their support with this. We held a raffle and the money went towards replacing some equipment. Christmas party 2020 We held our party which was open to all playgroup children. We had food, games and a delivery of presents, as even Santa wasn’t allowed to visit due to covid restrictions! We took the decision to charge £5 to all children for the party in order to cover costs and to make this affordable for all children to attend. January 2021 to March 2021 Easter Event 2020 This year we held an Easter egg hunt for the children. All children received a knitted chicken (knitted and donated by Mrs Boyles and her Mum – thank you they were lovely). The children were also given a chocolate egg inside the chicken. We had a chocolate raffle which raised money towards buying new toys. April 2021 to July 2021 Sports Day The sports day went very well and was very well attended by parents/families. Thank you to the church for allowing us to use their grass area. School Leavers In July we had the leaver’s picnic and the children who were leaving to go to school invited their parents to come andjoin us. The children sangand |
| The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN |
www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907 |
|
|---|---|---|
| danced and were presented with their leavers certificate. Thank you once again to St Helen’s church for the use of their grass area for our picnic. Food Donations We would like to thank Richard (local councillor) for the food donations he collects from local supermarkets and passes onto us to either use with the children or distribute to parents. This has been very well received by all. Future plans Recommence Holiday clubs during the school holidays. Restart the toddler group during school holidays Open days planned Hemlock More fundraising ideas Increase in minimum wage & pension re-enrolment Fee increase I’d like to thank staff for their hard working and commitment during a very difficult year. |
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| Staff Report | Nothing to report from staff other than that mentioned below and inprevious meeting. |
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| Fundraising/ MarketingReport |
Marketing and future suggestions from staff form the meeting |
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| Any Other Business | Questions from parent member; How does the rent, bills and finances get paid. Are there challenges to this? - We get an income from parents who pay to have th children here and from the government who pay for places they fill. Donations, raffles, fundraising is another source of income. Non profit which is why the fees are as low as they are. OC – IT project manager, client is Project D and wondered if they might small percentage of income as a donation to the Playgroup. Committee interested in this and further discussions to be had. Asked about other days for his child. |
| The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN |
www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907 |
|
|---|---|---|
| Coming term; Remembrance Service 11.11 Trowell Garden Centre trip to see decorations. Wed 1stDec 09:15-10:15; Thu 2ndDec 13:45- 14:45 Christmas Crafts with Parents. FH – ask Tracey virtual wreath making. H.S. Plan is to go ahead Limited to 2 tickets per family to adhere to COVID regs. Friday 10thMonday 13th 10:15 fundraising, 1 Children’s party 17thDecember – full morning. Fish and Chips - FH Skinderella - FH Jimmy Snips - KJ Tesco - Little Drivers - KJ Florist? - FH Stapleford Poundshop - KJ Trowell Garden Centre – FH Simply First – FH T42/Little Kitchen/Monroes - FH |
Letters for donations need to go out ASAP. Multipack sealed sweets. |
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| Date of Next Meeting |
01.12 2021 7:30pm @ The Sherwin Arms – Christmas Fundraiser Planning Meeting. 2021 Committee Meetings 26.01.2021 7:30pm 27.04.2021 7:30pm - Hemlock Happening to be discussed. 06.07.2021 7:30pm 28.09.2021 7:30pm 09.11.2021 7:30pm AGM |
The Old Lace Mill, www.earlyyearsplaygroup.co.uk 44 Frederick Road, Charity No: 700962 Stapleford, OFSTED No: EY 450856 Nottingham, NG9 8FN Tel: 07939852907
2020/21 Finance Report
Over the course of August 2020 to July 2021 there has been an increase in the reserves of the playschool of £11,810.5 being the difference of what we held at the bank and in cash less unpaid costs year on year (£156,102.35 less £144,291.85).
This year income has fallen 21.6% year on year by £21,964.25 and expenditure has fallen 16% year on year by £12,683.48. This is exaggerated as within the 2019-2021 numbers is the £10k of support and paid furlough payroll.
Payroll costs are roughly similar year on year with 1.1% reduction of circa £0.5k.
No significant capital investment has been made to the property.
Covid-19 Impact
As lockdowns have lifted and various rules have changed there has been a marked reduction in paid and council funded children. At present there appears to be a continuing lower demand for services.
| The Old Lace Mill, | www.earlyyearsplaygroup.co.uk |
|---|---|
| 44 Frederick Road, | Charity No: 700962 |
| Stapleford, | OFSTED No: EY 450856 |
| Nottingham, | |
| NG9 8FN | Tel: 07939852907 |
Additional support
Special thanks this year to staff and volunteers as well as to all involved in the extra funds raised from :
| Waitrose | £166.00 |
|---|---|
| Bags 2 School | £72.30 |
| Christmas Raffle | £85.10 |
| Raffle | £30.00 |
| Donations | £10.00 |
The Landlord also kindly continued with reductions in the rent to help offset the impact of Covid-19.
Future issues
We have met to review our costs and fees which we need to continue to do.
I can see no reason why the costs or revenues should change drastically in the following year other than for the know rent and payroll cost increases e.g. the National Living / Minimum Wage and Pension enrolment.
Gareth Fisher – Treasurer
10[th] November 2021