**www.earlyyearsplaygroup.co.uk Charity No: 700962 OFSTED No: EY 450856 Tel: 07939852907**
**The Old Lace Mill, 44 Frederick Road, Stapleford, Nottingham, NG9 8FN**
## AGM
Held at Early Years Playgroup and accessible via Zoom on 10.11.2021 @ 7pm
## Attending
## Committee
Jo Lindley (Chair) Kate Judge (Vice Chair) Gareth Fisher (Treasurer) Fay Harding (Secretary) Sarah Turnbull (via Zoom) Leighann McCullough (Parent Committee) Karen Morley (Manager)
Parents attending; Olu Cole – Nathan’s Dad
## Staff
Hayley Simpson (Deputy Manager)
## Apologies
No apologies
## Minutes
|Minutes|||
|---|---|---|
|**Agenda Item**|**Notes**|**Actions**|
|Committee
Welcome|Committee members arrived at 19:00.
Introductions.
Intro to charity commission and committee for
parents.
Minutes read and agreed.||
|Apologies|No Apologies||
|Voting Members
On/Off Committee|Chair – FH; proposed KM by seconded by JL
Vice Chair – KJ ; proposed FH seconded by KM
Treasurer – GF; proposed by JL seconded by LM
Secretary – JL; proposed by GF seconded by LM
Karen will be stepping down as staff committee
member as of this meeting.
JL stepping down as Chair, stepping in as Secretary
The following members were voted to remain on
the committee;
Members;
Sarah Turnbull||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||Leighann McColloch
New Members;
Hayley Simpson – Manager
Olu Cole – Nathan’s Dad
Mroluseye@gmail.com
Parent Members;
Hugo’s Dad (John) – DBS and Ofsted in process.
Interest from 3 parents as prospective parent
committee members (will need to be co-op’d on)|KM to go through
the paperwork.|
|Chair’s Report|Thanks everyone for coming.
Explained AGM process and structure.
Last year has been challenging for everyone.
Jo to send document to upload.||
|Treasurer’s Report|Over the course of August 2020 to July 2021 there
has been an increase in the reserves of the
playschool of £13,415.9 being the difference of
what we held at the bank and in cash less unpaid
costs year on year (£157,707.75 less £144,291.85).
This year income has fallen 21.6% year on year by
£21,964.25 and expenditure has fallen 16% year on
year by £12,683.48. This is exaggerated as within
the 2019-2021 numbers is the £10k of support and
paid furlough payroll.
Payroll costs are roughly similar year on year with
1.1% reduction of circa £0.5k.
No significant capital investment has been made to
the property.
Covid-19 Impact
As lockdowns have lifted and various rules have
changed there has been a marked reduction in paid
and council funded children. At present there
appears to be a continuing lower demand for
services.
Additional support||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||Special thanks this year to staff and volunteers as
well as to all involved in the extra funds raised
from;
Waitrose £166.00
Bags 2 School £72.30
Christmas Raffle £85.10
Raffle £30.00
Donations £10.00
The Landlord also kindly continued with reductions
in the rent to help offset the impact of Covid-19.
Future issues;
We have met to review our costs and fees which
we need to continue to do.
GF see no reason why the costs or revenues should
change drastically in the following year other than
for the know rent and payroll cost increases e.g.
the National Living / Minimum Wage and Pension
enrolment.||
|Manager’s Report|From September 2020 it has continued to be a very
stressful time with covid’s ever changing
guidelines.
We started back in September with very low
numbers and this has continued to remain low
throughout the year. As our numbers are low we
have only used the downstairs rooms but the older
children are taken into another area for more
focused activities and experiences.
Most of our children are either 2 year or 3/4 year
funding through Nottinghamshire County Council
nursery education funding. During this year we
have also had some parents use their 30 funded
hours with us.
Some parents are now choosing to pay for
additional hours on top of the funding and also
choosing to keep their children with us until they
go to school rather than moving them to nursery.
We have also been unable to open our holiday
clubs as theyare usuallyopen to children outside||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||of playgroup. Due to covid bubbles this has not
allowed the mixing of different bubbles.
September to December 2020
Christmas - Nativity
The children performed the Nativity play which
included lots of songs. The children did an excellent
job. This was recorded and emailed out to parents.
Children worked really hard and big thanks to staff
for their support with this. We held a raffle and the
money went towards replacing some equipment.
Christmas party 2020
We held our party which was open to all playgroup
children. We had food, games and a delivery of
presents, as even Santa wasn’t allowed to visit due
to covid restrictions! We took the decision to
charge £5 to all children for the party in order to
cover costs and to make this affordable for all
children to attend.
January 2021 to March 2021
Easter Event 2020
This year we held an Easter egg hunt for the
children. All children received a knitted chicken
(knitted and donated by Mrs Boyles and her Mum –
thank you they were lovely). The children were also
given a chocolate egg inside the chicken.
We had a chocolate raffle which raised money
towards buying new toys.
April 2021 to July 2021
Sports Day
The sports day went very well and was very well
attended by parents/families.
Thank you to the church for allowing us to use their
grass area.
School Leavers
In July we had the leaver’s picnic and the children
who were leaving to go to school invited their
parents to come andjoin us. The children sangand||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||danced and were presented with their leavers
certificate.
Thank you once again to St Helen’s church for the
use of their grass area for our picnic.
Food Donations
We would like to thank Richard (local councillor)
for the food donations he collects from local
supermarkets and passes onto us to either use with
the children or distribute to parents. This has been
very well received by all.
Future plans
Recommence Holiday clubs during the school
holidays.
Restart the toddler group during school holidays
Open days planned
Hemlock
More fundraising ideas
Increase in minimum wage & pension re-enrolment
Fee increase
I’d like to thank staff for their hard working and
commitment during a very difficult year.||
|Staff Report|Nothing to report from staff other than that
mentioned below and inprevious meeting.||
|Fundraising/
MarketingReport|Marketing and future suggestions from staff form
the meeting||
|Any Other Business|Questions from parent member;
How does the rent, bills and finances get paid. Are
there challenges to this?
- We get an income from parents who pay to have
th children here and from the government who pay
for places they fill.
Donations, raffles, fundraising is another source of
income.
Non profit which is why the fees are as low as they
are.
OC – IT project manager, client is Project D and
wondered if they might small percentage of income
as a donation to the Playgroup. Committee
interested in this and further discussions to be had.
Asked about other days for his child.||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||Coming term;
Remembrance Service 11.11
Trowell Garden Centre trip to see decorations.
Wed 1stDec 09:15-10:15; Thu 2ndDec 13:45- 14:45
Christmas Crafts with Parents.
FH – ask Tracey virtual wreath making.
H.S. Plan is to go ahead
Limited to 2 tickets per family to adhere to COVID
regs.
Friday 10thMonday 13th
10:15 fundraising, 1
Children’s party
17thDecember – full morning.
Fish and Chips - FH
Skinderella - FH
Jimmy Snips - KJ
Tesco -
Little Drivers - KJ
Florist? - FH
Stapleford Poundshop - KJ
Trowell Garden Centre – FH
Simply First – FH
T42/Little Kitchen/Monroes - FH|Letters for donations
need to go out ASAP.
Multipack sealed
sweets.|
|Date of Next
Meeting|01.12 2021 7:30pm @ The Sherwin Arms –
Christmas Fundraiser Planning Meeting.
2021 Committee Meetings
26.01.2021 7:30pm
27.04.2021 7:30pm - Hemlock Happening to be
discussed.
06.07.2021 7:30pm
28.09.2021 7:30pm
09.11.2021 7:30pm AGM||
**The Old Lace Mill, www.earlyyearsplaygroup.co.uk 44 Frederick Road, Charity No: 700962 Stapleford, OFSTED No: EY 450856 Nottingham, NG9 8FN Tel: 07939852907**
## **2020/21 Finance Report**
Over the course of August 2020 to July 2021 there has been an increase in the reserves of the playschool of £11,810.5 being the difference of what we held at the bank and in cash less unpaid costs year on year (£156,102.35 less £144,291.85).
This year income has fallen 21.6% year on year by £21,964.25 and expenditure has fallen 16% year on year by £12,683.48. This is exaggerated as within the 2019-2021 numbers is the £10k of support and paid furlough payroll.
Payroll costs are roughly similar year on year with 1.1% reduction of circa £0.5k.
No significant capital investment has been made to the property.
## **Covid-19 Impact**
As lockdowns have lifted and various rules have changed there has been a marked reduction in paid and council funded children. At present there appears to be a continuing lower demand for services.
|**The Old Lace Mill,**|**www.earlyyearsplaygroup.co.uk**|
|---|---|
|**44 Frederick Road,**|**Charity No: 700962**|
|**Stapleford,**|**OFSTED No: EY 450856**|
|**Nottingham,**||
|**NG9 8FN**|**Tel: 07939852907**|
## **Additional support**
Special thanks this year to staff and volunteers as well as to all involved in the extra funds raised from :
|Waitrose|£166.00|
|---|---|
|Bags 2 School|£72.30|
|Christmas Raffle|£85.10|
|Raffle|£30.00|
|Donations|£10.00|
The Landlord also kindly continued with reductions in the rent to help offset the impact of Covid-19.
## **Future issues**
We have met to review our costs and fees which we need to continue to do.
I can see no reason why the costs or revenues should change drastically in the following year other than for the know rent and payroll cost increases e.g. the National Living / Minimum Wage and Pension enrolment.
Gareth Fisher – Treasurer
10[th] November 2021