2023-06-30-accounts - The City Of York Guildhall Orchestra

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The City of York Guildhall Orchestra	The City of York Guildhall Orchestra	The City of York Guildhall Orchestra	Charity No (if any)	700863
Annual accounts for theperiod
Period start date	7/1/2022	To	Period end date	6/30/2023

Section B Balance sheet	Section B Balance sheet
Note Current assets Debtors 6 Investments 7 Cash at bank and in hand 8 *Total current assets* 9 *Net current assets/(liabilities)* *Total net assets or liabilities* Funds of the Charity Unrestricted funds Restricted funds *Total funds* Creditors: amounts falling due within one year Signed by one or two trustees on behalf of all the trustees	Guidance Notes B07 B08 B09 B10 B11 B12 B16 B19 B21	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total 2022 Total
		10,819	-	-	10,819	9,248
		28,893	-	-	28,893	28,438
		20,091	-	-	20,091	27,485
		59,803	-	-	59,803	65,171

		6,972	-	-	6,972	12,862

		52,831	-	-	52,831	52,309

		52,831	-	-	52,831	52,309
		52,831 - - 52,831 52,309 - - - - -
		52,831	-	-	52,831	52,309

		Signature		Print Name		Date of approval dd/mm/yyyy
	A M Green			MS A. GREEN CBE		2/2/2024

The City of York Guildhall Orchestra	The City of York Guildhall Orchestra	The City of York Guildhall Orchestra	Charity No (if any)	700863
Annual accounts for theperiod
Period start date	7/1/2022	To	Period end date	6/30/2023

Section A Statement of financial activities

£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total funds 2022 Total funds	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total funds 2022 Total funds	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total funds 2022 Total funds	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total funds 2022 Total funds	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds 2023 Total funds 2022 Total funds
8,767	-	-	8,767	9,926
28,753	4,803	-	33,556	31,111
8,750	-	-	8,750	7,500
677	-		677	136
46,947	4,803	-	51,750	48,673

46,425	4,803	-	51,228	53,737
46,425	4,803	-	51,228	53,737

522	-	-	522	(5,064)
-	-	-	-	-
522	-	-	522	(5,064)
-	-	-	-	-
522	-	-	522	(5,064)

52,309	-	-	52,309	57,373
52,831	-	-	52,831	52,309

The City of York Guildhall Orchestra Notes to the Accounts

Year Ended 30 June 2023

1. Basis and Preparation

1.1 Basis of accounting

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice.

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.2 Going concern

The accounts have been prepared on a going concern basis.

1.3 Accounting policies

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

2. Accounting policies

2.1 Income

Tax Reclaimed on Donations

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Income from Interest

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Income from Membership Subscriptions

Membership subscriptions received in the nature of a gift are recognised in Donations.

All other income is included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

2.2 Expenditure

Expenditure is included in the Statement of Financial Activities on an accruals basis and has been classified under headings that aggregate all costs related to the category.

2.3 Current Asset Investments

The charity has cash invested which it holds on deposit with a maturity date of less than one year. This is being held for investment purposes rather than to meet short term cash commitments as they fall due.

2.4 Debtors

Debtors are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

2.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts, if applicable.

2.6 Funds

Unrestricted funds are available for use at the discretion of the trustees in futherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

3. Analysis of Income

Donations Gift Aid Membership subscriptions Total Charitable Activities Tickets and programme Sales Advertising Leeds Festival Chorus Contributions Miscellaneous Concert costs recharged Hall cost recoveries from CYC Masterclass cost recoveries from YMH Income from Investments Interest receivable Other trading income Sponsorship income Total income	2023 2022 Unrestricted Restricted 2023 Unrestricted Restricted 2022 Funds Funds Total Funds Funds Total £ £ £ £ £ £ 1,446 - 1,446 1,712 - 1,712 7,321 - 7,321 8,214 - 8,214
	8,767 - 8,767 9,926 - 9,926
	26,091 - 26,091 17,180 - 17,180 75 - 75 75 - 75 1,888 - 1,888 4,975 - 4,975 - - - 3 - 3 699 - 699 - - - - 4,203 4,203 - 8,278 8,278 - 600 600 - 600 600
	28,753 4,803 33,556 22,233 8,878 31,111
	677 - 677 136 - 136
	8,750 - 8,750 7,500 - 7,500

	46,947 4,803 51,750 39,795 8,878 48,673

4. Donated Services

Unpaid volunteers provide donated services to the orchestra. These include members of the Orchestra and Trustees. Unpaid orchestra members perform with the Orchestra, alongside paid "leaders". Trustees provide their time free of charge in order to ensure the Charity meets its objectives and responsibilities.

5. Analysis of Expenditure

5. Analysis of Expenditure
		2023			2022
	Unrestricted	Restricted	2023	Unrestricted	Restricted	2022
	Funds	Funds	Total	Funds	Funds	Total
	£	£	£	£	£	£
Charitable Activities
Commissioning fee	10,416	-	10,416	-	-		-
Soloists' fees	1,935	600	2,535	3,000	600		3,600
Director's, leaders' and players' fees	9,756	-	9,756	16,608	-		16,608
Players' expenses	250	-	250	60	-		60
Concert fixer	200	-	200	400	-		400
Programme notes	300	-	300	300	-		300
Hall hire and venue costs	12,289	4,203	16,492	15,791	8,278		24,069
PRS, music and instrument hire	2,450	-	2,450	3,332	-		3,332
Direct stationery, postage, sundries	533	-	533	604	-		604
Advertising, marketing and publicity	5,938	-	5,938	4,356	-		4,356

Gifts Membership and subscriptions Website development costs Bank charges Total expenditure	372 - 372 - - - 231 - 231 360 - 360 1,634 - 1,634 - - - 121 - 121 48 - 48
	46,425 4,803 51,228 44,859 8,878 53,737

6. Debtors and Prepayments

Due within one year: Sundry debtors Tax on gift aided subscriptions YGO Productions Ltd Prepayments Total 7. Investments Cash - one year deposit with Virgin Money 8. Cash at Bank and in Hand Cash at bank and in hand 9. Creditors and Accruals Due within one year: Sundry creditors Accruals Total	2023 2022 £ £ 3,823 7,073 1,446 1,712 5,431 - 119 463
	10,819 9,248
	2023 2022 £ £ 28,893 28,438
	2023 2022 £ £ 20,091 27,485
	2023 2022 £ £ 6,861 12,742 111 120
	6,972 12,862

10. Related Party Transactions

Fees paid

S. Wright, trustee, was paid fees during the year, totalling £5,000 (2022: £8,100) in relation to services provided as Conductor.

Expenses

During the year, trustees are reimbursed expenses incurred on behalf of the charity for carrying out their activities.

11. Restricted Funds

CYC Funding York Musiic Hub	Balance b/f Income Expenditure Transfers Balance c/f £ £ £ £ £ - 4,203 -4,203 - - - 600 -600 - -
	- 4,803 -4,803 - -

York City Council give funding to cover some of the hall costs. York Music Hub give funding to cover some of the masterclass costs.