|**The City of York Guildhall Orchestra**|**The City of York Guildhall Orchestra**|**The City of York Guildhall Orchestra**|Charity No
(if any)|700863| |---|---|---|---|---| |Annual accounts for theperiod||||| |Period
start
date|7/1/2022|**To**|Period end
date|6/30/2023| |**Section B Balance sheet**|**Section B Balance sheet**|||||| |---|---|---|---|---|---|---| |**Note**
**Current assets**
**Debtors**
**6**
**Investments**
**7**
**Cash at bank and in hand**
**8**
**_Total current assets_**
**9**
**_Net current assets/(liabilities)_**
**_Total net assets or liabilities_**
**Funds of the Charity**
**Unrestricted funds**
**Restricted funds**
**_Total funds_**
**Creditors: amounts falling due within**
**one year**
Signed by one or two trustees on behalf of all
the trustees|Guidance Notes
B07
B08
B09
B10
B11
B12
B16
B19
B21|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total**
**2022**
**Total**||||| |||10,819|-|-|10,819|9,248| |||28,893|-|-|28,893|28,438| |||20,091|-|-|20,091|27,485| |||59,803|-|-|59,803|65,171| |||||||| |||6,972|-|-|6,972|12,862| |||||||| |||52,831|-|-|52,831|52,309| |||||||| |||52,831|-|-|52,831|52,309| |||52,831 - - 52,831 52,309
- - - - -||||| |||52,831|-|-|52,831|52,309| |||||||| |||Signature||Print Name||Date of
approval
dd/mm/yyyy| ||A M Green|||MS A. GREEN CBE||2/2/2024| |||||||| |**The City of York Guildhall Orchestra**|**The City of York Guildhall Orchestra**|**The City of York Guildhall Orchestra**|Charity No
(if any)|700863|| |---|---|---|---|---|---| |Annual accounts for theperiod|||||| |Period start date|7/1/2022|**To**|Period end
date|6/30/2023|| ## **Section A Statement of financial activities** |**Notes**
Guidance Notes
**Income**
**3**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
**_Total income_**
S07
**Expenditure**
**5**
**Expenditure on:**
Charitable activities
S09
**_Total Expenditure_**
S12
S13
Net gains/(losses) on investments
S14
**Net income/(expenditure)**
S15
**Transfers between funds**
S17
**_Net movement in funds_**
S20
**_Reconciliation of funds:_**
Total funds brought forward
S21
**_Total funds carried forward_**
S22
**Recommended categories by**
**activity**
**Net income/(expenditure) before investment**
**gains/(losses)**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total funds**
**2022**
**Total funds**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total funds**
**2022**
**Total funds**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total funds**
**2022**
**Total funds**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total funds**
**2022**
**Total funds**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**2023**
**Total funds**
**2022**
**Total funds**| |---|---|---|---|---|---| ||8,767|-|-|8,767|9,926| ||28,753|4,803|-|33,556|31,111| ||8,750|-|-|8,750|7,500| ||677|-||677|136| ||46,947|4,803|-|51,750|48,673| ||||||| ||46,425|4,803|-|51,228|53,737| ||46,425|4,803|-|51,228|53,737| ||||||| ||522|-|-|522|(5,064)| ||-|-|-|-|-| ||522|-|-|522|(5,064)| ||-|-|-|-|-| ||522|-|-|522|(5,064)| ||||||| ||52,309|-|-|52,309|57,373| ||52,831|-|-|52,831|52,309| **The City of York Guildhall Orchestra Notes to the Accounts** ## **Year Ended 30 June 2023** ## **1. Basis and Preparation** ## **1.1 Basis of accounting** The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice. The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **1.2 Going concern** The accounts have been prepared on a going concern basis. ## **1.3 Accounting policies** The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. ## **2. Accounting policies** ## **2.1 Income** ## **Tax Reclaimed on Donations** Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## **Income from Interest** This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. ## **Income from Membership Subscriptions** Membership subscriptions received in the nature of a gift are recognised in Donations. All other income is included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **2.2 Expenditure** Expenditure is included in the Statement of Financial Activities on an accruals basis and has been classified under headings that aggregate all costs related to the category. ## **2.3 Current Asset Investments** The charity has cash invested which it holds on deposit with a maturity date of less than one year. This is being held for investment purposes rather than to meet short term cash commitments as they fall due. ## **2.4 Debtors** Debtors are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **2.5 Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts, if applicable. ## **2.6 Funds** Unrestricted funds are available for use at the discretion of the trustees in futherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **3. Analysis of Income** |**Donations**
Gift Aid
Membership subscriptions
Total
**Charitable Activities**
Tickets and programme Sales
Advertising
Leeds Festival Chorus Contributions
Miscellaneous
Concert costs recharged
Hall cost recoveries from CYC
Masterclass cost recoveries from YMH
**Income from Investments**
Interest receivable
**Other trading income**
Sponsorship income
**Total income**|**2023**
**2022**
**Unrestricted**
**Restricted**
**2023**
**Unrestricted Restricted**
**2022**
**Funds**
**Funds**
**Total**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
1,446
-
1,446
1,712
-
1,712
7,321
-
7,321
8,214
-
8,214| |---|---| ||8,767
-
8,767
9,926
-
9,926| ||26,091
-
26,091
17,180
-
17,180
75
-
75
75
-
75
1,888
-
1,888
4,975
-
4,975
-
-
-
3
-
3
699
-
699
-
-
-
-
4,203
4,203
-
8,278
8,278
-
600
600
-
600
600| ||28,753
4,803
33,556
22,233
8,878
31,111| ||677
-
677
136
-
136| ||8,750
-
8,750
7,500
-
7,500| ||| ||46,947
4,803
51,750
39,795
8,878
48,673| ||| ## **4. Donated Services** Unpaid volunteers provide donated services to the orchestra. These include members of the Orchestra and Trustees. Unpaid orchestra members perform with the Orchestra, alongside paid "leaders". Trustees provide their time free of charge in order to ensure the Charity meets its objectives and responsibilities. ## **5. Analysis of Expenditure** |**5. Analysis of Expenditure**|||||||| |---|---|---|---|---|---|---|---| |||**2023**|||**2022**||| ||**Unrestricted**|**Restricted**|**2023**|**Unrestricted **|**Restricted**|**2022**|| ||**Funds**|**Funds**|**Total**|**Funds**|**Funds**|**Total**|| ||**£**|**£**|**£**|**£**|**£**|**£**|| |**Charitable Activities**|||||||| |Commissioning fee|10,416|-|10,416|-|-||-| |Soloists' fees|1,935|600|2,535|3,000|600||3,600| |Director's, leaders' and players' fees|9,756|-|9,756|16,608|-||16,608| |Players' expenses|250|-|250|60|-||60| |Concert fixer|200|-|200|400|-||400| |Programme notes|300|-|300|300|-||300| |Hall hire and venue costs|12,289|4,203|16,492|15,791|8,278||24,069| |PRS, music and instrument hire|2,450|-|2,450|3,332|-||3,332| |Direct stationery, postage, sundries|533|-|533|604|-||604| |Advertising, marketing and publicity|5,938|-|5,938|4,356|-||4,356| |Gifts
Membership and subscriptions
Website development costs
Bank charges
**Total expenditure**|372
-
372
-
-
-
231
-
231
360
-
360
1,634
-
1,634
-
-
-
121
-
121
48
-
48| |---|---| ||46,425
4,803
51,228
44,859
8,878
53,737| ## **6. Debtors and Prepayments** |**Due within one year:**
Sundry debtors
Tax on gift aided subscriptions
YGO Productions Ltd
Prepayments
Total
**7. Investments**
Cash - one year deposit with Virgin Money
**8. Cash at Bank and in Hand**
Cash at bank and in hand
**9. Creditors and Accruals**
**Due within one year:**
Sundry creditors
Accruals
Total|**2023**
**2022**
**£**
**£**
3,823
7,073
1,446
1,712
5,431
-
119
463| |---|---| ||10,819
9,248| ||**2023**
**2022**
**£**
**£**
28,893
28,438| ||**2023**
**2022**
**£**
**£**
20,091
27,485| ||**2023**
**2022**
**£**
**£**
6,861
12,742
111
120| ||6,972
12,862| ## **10. Related Party Transactions** ## **Fees paid** S. Wright, trustee, was paid fees during the year, totalling £5,000 (2022: £8,100) in relation to services provided as Conductor. ## **Expenses** During the year, trustees are reimbursed expenses incurred on behalf of the charity for carrying out their activities. ## **11. Restricted Funds** |CYC Funding
York Musiic Hub|Balance b/f
Income
Expenditure Transfers
Balance c/f
£
£
£
£
£
-
4,203
-4,203
-
-
-
600
-600
-
-| |---|---| ||-
4,803
-4,803
-
-| York City Council give funding to cover some of the hall costs. York Music Hub give funding to cover some of the masterclass costs.