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2023-01-31-accounts

Trustees’ Annual Report for the period

From 01/02/2023 Period start date To

31/01/2023 Period end date

Charity name:

Charity registration number:

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 a) To hold an annual agricultural show for
the exhibition of livestock, farm produce,
horticulture produce, domestic and
farming crats and any other things
relating to agriculture: and
b)To promote the protection and survival
of the natural environment and
agricultural rare breeds.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The holding of the annual agricultural
Sennybridge show
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Confirmed that the trustees have had
regard to the guidance on Public Benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Annual Show held in September 2022 –
the first such event that has been able to
be staged since the COVID pandemic.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Any surplus to be reinvested for future
use / events.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Rules adopted 13 October 1988
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name The Devynock Agricultural Society
Other name the charity uses
Registered charity number 700805
Charity’s principal address Show Office
Defynnog Road
Sennybridge
LD3 8RU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
E T Morgan
I Lewis
E H Jones
O R Jones

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Owen Jones Full name(s) Mr Owen Jones Position (eg Secretary, Trustee Chair, etc) Date 20/11/2023

DEVYNOCK AGRICULTURAL SOCIETY

INCOME AND EXPENDITURE ACCOUNT

YEAR ENDED 31 JANUARY 2023

DEVYNOCK AGRICULTURAL SOCIETY

INDEX TO THE INCOME AND EXPENDITURE ACCOUNTS for the year ended 31 January 2023

Page
Legal and administrative information 1
Income and expenditure reports 2
Balance sheet 4
Notes to the income and expenditure statement 5

DEVYNOCK AGRICULTURAL SOCIETY

LEGAL AND ADMINISTRATIVE INFORMATION

Registered charity number: 700805 Trustees: Mr I T Lewis Mr E H Jones Mr E T Morgan Mr O R Jones Address of the Trustees: Sennybridge Show Office Defynnog Road Sennybridge Brecon LD3 8RU

Page 1

DEVYNOCK AGRICULTURAL SOCIETY

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2023

NOTES
SHOW INCOME
Subscriptions received
Show gate
Sponsorship, donations and
advertising
Show entries
Trade Stands
Bar profit
LESS: EXPENDITURE
Prizes
General expenditure
1
Show expenses
2
Deficit of income over expenditure
ANCILLARY FUNCTIONS
Tractor run
Presidents evening
Masked singer
Bingo evening
Office rent
Bank interest received
NET SURPLUS (DEFICIT)
FOR THE YEAR		 £
£
1,844
10,734
3,824
2,350
1,748
2,100
22,600
5,670
6,733
24,826
37,230
14,630
-
1,204
7,511
923
1,202
10,839
1,000
134
2,656
-
2023		 £
£
1,911
-
-
-
-
-
1,911
-
3,208
303
3,511
1,600
-
-
-
-
-
1,000
94
506
-
2022		 £
£
1,911
-
-
-
-
-
1,911
-
3,208
303
3,511
1,600
-
-
-
-
-
1,000
94
506
-
2022
5,670
6,733
24,826		 -
3,208
303
1,204
7,511
923
1,202		 -
-
-
1,600
-
-
1,000
94
506
-

Page 2

DEVYNOCK AGRICULTURAL SOCIETY

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2023

INCOME
Subscriptions received
Bank interest received
Less: Prizes paid
NET SURPLUS FOR THE
YEAR		 £
£
968
11
979
350
350
629
2023		 £
£
1,018
1
1,019
230
230
789
2022		 £
£
1,018
1
1,019
230
230
789
2022
350 230
789

Page 3

DEVYNOCK AGRICULTURAL SOCIETY

BALANCE SHEET AS AT 31 JANUARY 2023

FIXED ASSETS
CURRENT ASSETS
Bank current accounts
Bank deposit accounts
Bank accounts - 200 club
NFU investment
Debtors
Prepayments
CREDITORS
Sundry Creditors
200 Club - Subscriptions in advance
CAPITAL ACCOUNT
Accumulated surplus brought forward
Surplus for the year
200 Club brought forward
Net surplus for the year
Approval on behalf of the Trustees		 £
£
10,390
772
31,629
33,649
50,159
1,991
742
118,942
2,662
908
3,570
115,372
125,762
99,431
2,656
-
96,775
28,358
629
28,987
125,762
Owen Jones
…......................................................
2023		 £
£
10,390
897
31,524
37,821
50,159
-
-
120,401
2,033
969
3,002
117,399
127,789
99,937
506
-
99,431
27,569
789
28,358
127,789
....................
2022		 £
£
10,390
897
31,524
37,821
50,159
-
-
120,401
2,033
969
3,002
117,399
127,789
99,937
506
-
99,431
27,569
789
28,358
127,789
....................
2022
118,942
2,662
908		 120,401
2,033
969
3,570
99,431
2,656
-		 3,002
99,937
506
-
127,789
99,431
28,358
28,358
629		 27,569
789
…............... ..................
127,789
..

20/11/2023 (approved at AGM) Date …........................................................

Page 4

DEVYNOCK AGRICULTURAL SOCIETY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2023

1. GENERAL EXPENSES

Printing, postage and stationery
Postage, telephone, honorarium
Licences and insurance
Hire of hall, electricity
Website costs
Laptop
Card readers
Miscellaneous costs
3. SHOW EXPENSES
Marquees
Toilets
Security costs
First Aid
Main ring display
Judge expenses
Catering
Rossetts
Show electrics
PA System
Advertising
Photography
Disco
Misc expenses		 2023
£
762
1,350
1,684
1,611
172
742
356
56
6,733
2023
£
12,348
2,244
1,636
350
774
100
2,005
1,757
1,482
420
227
195
288
1,001
24,826		 2022
£
-
1,800
1,015
213
172
-
-
8
3,208
2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

Page 5

DEVYNOCK AGRICULTURAL SOCIETY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2023

2. FIXED ASSETS

Cost
As at 1 February 2022
Additions / disposals
As at 31 January 2023
Depreciation
As at 1 February 2022
Charge for the year
As at 31 January 2023
Net Book Value
As at 31 January 2022
As at 31 January 2023
3. NFU INVESTMENT
Market value of NFU investment		 Trailer
Computer
Office
Total
£
£
£
£
640
1,440
10,388
12,468
-
-
-
-
640
1,440
10,388
12,468
639
1,439
-
-
-
-
-
-
639
1,439
-
-
1
1
10,388
12,468
1
1
10,388
12,468
2023
2022
£
£
48,384
50,156

The NFU provides the market value of the investments held with them every six months. Therefore, the most recent valuation available at the time of preparing these financial statements is at 30 June 2023. For comparative purposes the value at 30 June 2022 is given).

Page 6

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Devynock Agricultural Society On accounts for the year 31 January 2023 Charity no 70805 ended (if any) Set out on pages 1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: E J Pugh Date: 20/11/2023 Name: EIRLYS PUGH Relevant professional MAAT qualification(s) or body (if any):

Address: 13 Coedwaungar, Sennybridge, Brecon, LD3 8TP

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

Give here brief details of any items that the examiner wishes to disclose .

2