## **Trustees’ Annual Report for the period** **From 01/02/2023 Period start date To** ## **31/01/2023 Period end date** ## **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**a) To hold an annual agricultural show for**
**the exhibition of livestock, farm produce,**
**horticulture produce, domestic and**
**farming crats and any other things**
**relating to agriculture: and**
**b)To promote the protection and survival**
**of the natural environment and**
**agricultural rare breeds.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The holding of the annual agricultural**
**Sennybridge show**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed that the trustees have had**
**regard to the guidance on Public Benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Annual Show held in September 2022 –**
**the first such event that has been able to**
**be staged since the COVID pandemic.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Any surplus to be reinvested for future**
**use / events.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Rules adopted 13 October 1988**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|The Devynock Agricultural Society| |---|---| |Other name the charity uses|| |Registered charity number|700805| |Charity’s principal address|Show Office
Defynnog Road
Sennybridge
LD3 8RU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||E T Morgan|||| ||I Lewis|||| ||E H Jones|||| ||O R Jones|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Owen Jones_ **Full name(s)** Mr Owen Jones **Position (eg Secretary,** Trustee **Chair, etc) Date** 20/11/2023 ## **DEVYNOCK AGRICULTURAL SOCIETY** **INCOME AND EXPENDITURE ACCOUNT** **YEAR ENDED 31 JANUARY 2023** ## **DEVYNOCK AGRICULTURAL SOCIETY** **INDEX TO THE INCOME AND EXPENDITURE ACCOUNTS for the year ended 31 January 2023** ||Page|| |---|---|---| |Legal and administrative information||1| |Income and expenditure reports||2| |Balance sheet||4| |Notes to the income and expenditure statement||5| ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **LEGAL AND ADMINISTRATIVE INFORMATION** Registered charity number: 700805 Trustees: Mr I T Lewis Mr E H Jones Mr E T Morgan Mr O R Jones Address of the Trustees: Sennybridge Show Office Defynnog Road Sennybridge Brecon LD3 8RU Page 1 ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2023** |**NOTES**
**SHOW INCOME**
Subscriptions received
Show gate
Sponsorship, donations and
advertising
Show entries
Trade Stands
Bar profit
**LESS: EXPENDITURE**
Prizes
General expenditure
**1**
Show expenses
**2**
Deficit of income over expenditure
**ANCILLARY FUNCTIONS**
Tractor run
Presidents evening
Masked singer
Bingo evening
Office rent
Bank interest received
**NET SURPLUS (DEFICIT)**
**FOR THE YEAR**|**£**
**£**
1,844
10,734
3,824
2,350
1,748
2,100
22,600
5,670
6,733
24,826
37,230
14,630
-
1,204
7,511
923
1,202
10,839
1,000
134
**2,656**
**-**
**2023**|**£**
**£**
1,911
-
-
-
-
-
1,911
-
3,208
303
3,511
1,600
-
-
-
-
-
1,000
94
**506**
**-**
**2022**|**£**
**£**
1,911
-
-
-
-
-
1,911
-
3,208
303
3,511
1,600
-
-
-
-
-
1,000
94
**506**
**-**
**2022**| |---|---|---|---| ||5,670
6,733
24,826|-
3,208
303|| ||1,204
7,511
923
1,202|-
-
-|| ||||1,600
-
-
1,000
94| ||||| ||||**506**
**-**| ||||| Page 2 ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2023** |**INCOME**
Subscriptions received
Bank interest received
Less: Prizes paid
**NET SURPLUS FOR THE**
**YEAR**|**£**
**£**
968
11
979
350
350
**629**
**2023**|**£**
**£**
1,018
1
1,019
230
230
**789**
**2022**|**£**
**£**
1,018
1
1,019
230
230
**789**
**2022**| |---|---|---|---| ||350|230|| ||||| ||||**789**| ||||| Page 3 ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **BALANCE SHEET AS AT 31 JANUARY 2023** |**FIXED ASSETS**
**CURRENT ASSETS**
Bank current accounts
Bank deposit accounts
Bank accounts - 200 club
NFU investment
Debtors
Prepayments
**CREDITORS**
Sundry Creditors
200 Club - Subscriptions in advance
**CAPITAL ACCOUNT**
Accumulated surplus brought forward
Surplus for the year
200 Club brought forward
Net surplus for the year
Approval on behalf of the Trustees|**£**
**£**
10,390
772
31,629
33,649
50,159
1,991
742
118,942
2,662
908
3,570
115,372
125,762
99,431
2,656
-
96,775
28,358
629
28,987
125,762
_Owen Jones_
…......................................................
**2023**|**£**
**£**
10,390
897
31,524
37,821
50,159
-
-
120,401
2,033
969
3,002
117,399
127,789
99,937
506
-
99,431
27,569
789
28,358
127,789
....................
**2022**|**£**
**£**
10,390
897
31,524
37,821
50,159
-
-
120,401
2,033
969
3,002
117,399
127,789
99,937
506
-
99,431
27,569
789
28,358
127,789
....................
**2022**| |---|---|---|---| ||118,942
2,662
908|120,401
2,033
969|| ||3,570
99,431
2,656
-|3,002
99,937
506
-|| ||||127,789| ||||99,431
28,358| ||28,358
629|27,569
789|| ||…...............|..................|| ||||127,789| ||||..| 20/11/2023 (approved at AGM) Date …........................................................ Page 4 ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2023** ## **1. GENERAL EXPENSES** |Printing, postage and stationery
Postage, telephone, honorarium
Licences and insurance
Hire of hall, electricity
Website costs
Laptop
Card readers
Miscellaneous costs
**3. SHOW EXPENSES**
Marquees
Toilets
Security costs
First Aid
Main ring display
Judge expenses
Catering
Rossetts
Show electrics
PA System
Advertising
Photography
Disco
Misc expenses|**2023**
**£**
762
1,350
1,684
1,611
172
742
356
56
6,733
**2023**
**£**
12,348
2,244
1,636
350
774
100
2,005
1,757
1,482
420
227
195
288
1,001
24,826|**2022**
**£**
-
1,800
1,015
213
172
-
-
8| |---|---|---| |||3,208| |||**2022**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-| |||-| Page 5 ## **DEVYNOCK AGRICULTURAL SOCIETY** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2023** ## **2. FIXED ASSETS** |**Cost**
As at 1 February 2022
Additions / disposals
As at 31 January 2023
**Depreciation**
As at 1 February 2022
Charge for the year
As at 31 January 2023
**Net Book Value**
As at 31 January 2022
As at 31 January 2023
**3. NFU INVESTMENT**
Market value of NFU investment|Trailer
Computer
Office
Total
£
£
£
£
640
1,440
10,388
12,468
-
-
-
-| |---|---| ||640
1,440
10,388
12,468| ||639
1,439
-
-
-
-
-
-| ||639
1,439
-
-| ||1
1
10,388
12,468| ||1
1
10,388
12,468| ||**2023**
**2022**
**£**
**£**
48,384
50,156| The NFU provides the market value of the investments held with them every six months. Therefore, the most recent valuation available at the time of preparing these financial statements is at 30 June 2023. For comparative purposes the value at 30 June 2022 is given). Page 6 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The Devynock Agricultural Society **On accounts for the year** 31 January 2023 **Charity no** 70805 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _E J Pugh_ **Date:** 20/11/2023 **Name:** EIRLYS PUGH **Relevant professional** MAAT **qualification(s) or body (if any):** **Address:** 13 Coedwaungar, Sennybridge, Brecon, LD3 8TP ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **Give here brief details of any items that the examiner wishes to disclose** . 2