The Plynlimon Trust
Accounts for the Year Ended 31 December 2023
Charity No. 700748
Apple Accountants 7A Harrow Road Hereford HR4 0EH
The Plynlimon Trust Index General Information Constitution and Objects Trustee's Annual Report Independent Examiners Report Statement of Financial Activities Balance Sheet 7tolO Notes to the Accounts
The Plynlimon Trust
General Information
| Charity Trustees: | Patricia Hales |
|---|---|
| Valerie Myatt | |
| Lin Mathias | |
| Administering Trustees: | Rebecca Huggett |
| Paul Jackson | |
| Margaret Jackson | |
| Administering Office: | Units 21-23 Foley Trading Estate |
| Hereford | |
| HR1 2SF | |
| Independent Examiner: | D A Berkeley ACMA |
| Apple Accountants | |
| Hereford | |
| HR4 0EH | |
| Bankers: | Clydesdale Bank |
| Customer Banking Contact Centre | |
| 1stFloor, 40 St Vincent Place | |
| Glasgow G1 2HL | |
| Solicitors: | Messrs Harrison Clark Rickerbys |
| 29 Broad Street | |
| Hereford HR4 9AR |
THE PLYNLIMON TRUST 2023
Constitution and objects
The Plynlimon Trust is constituted by Deed of Trust dated 11 July 1988 and is a Registered Charity, No. 700748.
The object of the charity is to provide assistance to persons suffering from mental illness, arrested or incomplete development of mind, psychopathic disorder or any other disorder or disability of mind, terminal physical illness or mental handicap or who are otherwise underprivileged. To achieve this objective, the charity operates a number of projects.
The Board of Trustees has a duty to undertake discussion and make recommendations on constitutional and strategic issues all within the context of its mission.
Each trustee has a special interest e.g. Human Resources, Finance, Transport, and Education. The Board of Trustees are conscious of the unpredictability of its public sources of funding.
Income to the Charity comes from a variety of sources: donations, grants for specific projects, contracts through Herefordshire Council and WCC for , private training courses, and Dial a Ride income.
The securing of income for support and service development in the local area and the charity as a whole is always at the forefront in the thinking of Trustees. When applying for funds the Trustees have to ensure compliance in both the terms and conditions of the grant maker and The Plynlimon Trust. The income generation strategy reflects the aims of our mission and the priority objectives.
The Trustees have considered carefully the Charity Commission's guidance on public benefit. The provision of the facilities as described provides a benefit to all in the local community and further afield.
CHAIR OF TRUSTEES REPORT:
Patricia Hales
The re-structure and downsizing of the charity has proved to be a positive move. We made the conscious decision not to continue with Government/Council training contracts and decided to become an Alternative Provision Provider in September 2022 dealing mainly with Herefordshire secondary schools which has continued into 2023.
Though challenges continue, the organisation has shown that it is innovative, solution-focused, and flexible enough to rise to them.
The ongoing need for funds for new minibuses for the Dial a Ride fleet is a continual battle. The Board is mindful of the state of our aging fleet of Mini-buses and we are constantly looking for grants which will support the Dial a Ride service.
2023 saw high fuel and utility costs plus an increase in the minimum wage increased our expenditure.
As ever, none of this would have been possible without the commitment and energy of our staff continue, together, to make a real difference.
Our existing charity has been operational for 35 years and we needed to amend our Memorandum and Articles of Association to enable us to apply for grants and funding without the outdated restrictions from 35 years ago.
On 31 December 2023 The Plynlimon Trust, registered charity number 700748 closed and a new charity The Plynlimon Trust CIO registered charity number 1175337 will begin on 1 January 2024.
The Plynlimon Trust
THE TRUSTEES OF THE Plynlimon Trust UNDER SECTION 144 OF THE 2011 CHARITIES ACT
I report on the accounts of the Association for the year ended 31 December 2023, which are set Out on Pages 7 to 10.
RESPECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMINER
Consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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To state whether particular matters have come to my attention.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes areview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that be required in an audit and consequently no opinion is given as to whether the accounts present a
In connection with my examination, no matter has come to my attention:
- (1)Which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2)to which, in my opinion, attention should be drawn in order to enablea proper understanding of the accounts to be reached.
| NAME OF EXAMINER: | NAME OF EXAMINER: | David Berkeley Mr David Berkeley | ||||||
|---|---|---|---|---|---|---|---|---|
| DATE: | 28 October 2024 | |||||||
| ADDRESS: | Apple Accountants, 7A Harrow Road, Hereford HR4 0EH | |||||||
| RELEVANT QUALIFICATIONS: | Chartered Management Accountant (ACMA) | |||||||
| PROFESSIONAL BODY: | Chartered Institute of Management Accountants |
The Plynlimon Trust Statement of Financial Activities Year Ended 31 December 2023
| Note Incoming Resources Donations and similar incoming resources 2 Other Grants Other Trading Activities Investment Income 3 Profit on Sale of Buildings 4 Total Incoming Resources Resources Expended Charitable Activities 5 Governance Costs 6 Total Resources Expended Net Surplus / (Expenditure for Year) Total Funds Brought Forward Total Funds Carried Forward |
Unrestricted Funds £ 54,846 0 338,670 385 0 393,900 374,841 3,875 378,716 15,184 8,660 23,844 |
Restricted Funds £ 0 0 0 0 0 0 12,738 0 12,738 (12,738) 38,008 25,270 |
2023 2022 £ £ 54,846 38,125 0 9,000 338,670 361,072 385 84 0 32,881 393,900 441,162 387,579 503,876 3,875 5,495 391,454 509,371 2,447 (68,209) 46,668 114,877 49,115 46,668 Total Funds |
|---|---|---|---|
The notes on pages 7 to 10 form part of these financial statements
6
The Plynlimon Trust Balance Sheet Year Ended 31 December 2023
| Note Fixed Assets Tangible Assets 9 Current Assets Stock & Work in Progress Debtors 10 Cash at Bank Creditors: Amounts Falling 11 due within one year Net Current Liabilities Total Assets Less Current Liabilities Net Assets Creditors:Amounts falling due 12 after more than one year Capital and Reserves Unrestricted Income Funds Revaluation Reserve Total unrestricted funds Restricted Income funds |
£ £ 153,076 153,076 1,000 56,178 38,718 95,897 (182,519) (86,622) 66,454 66,454 (17,338) 49,115 23,844 0 23,844 25,270 49,115 2023 |
£ £ 173,019 173,019 50,543 77,913 17,289 145,745 (237,413) (91,668) 81,351 81,351 (34,683) 46,668 8,660 0 8,660 38,008 46,668 2022 |
|---|---|---|
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The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023
1. Principal Accounting Policies Basis of Accounting
These accounts have been prepared under the historical cost convention, and in accordance with the applicable accounting standards and the Charities SORP (Statement of Recommended Practice 2015: "Accounting and Reporting by Charities (FRS102)".
Depreciation
Depreciation on tangible fixed assets is charged so as to write off their full cost or valuation, less estimated residual values, over their expected useful lives at the following rates:
Motor Vehicles - 25% of written down value per annum - Fixtures and Fittings 10% of cost per annum - Fixtures and Fittings 20% of cost per annum - Computer Equipment 33% of cost per annum
Freehold property has never been depreciated. The carrying value of the land at Huntsham and the Chapters Bookshop was revalued in a earlier year. The Trustees consider these values to be approximate to recoverable amounts.
Revaluation
A policy of revaluation has been adopted with regards to freehold property. Unrealised gains and losses arise upon revaluation. Other realised gains and losses are recognised when the corresponding asset value is recovered.
Funds
Unrestricted income funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. The accounts include all transactions for which the charity is responsible in law.
Stocks
Stocks are stated at the lower of cost and net realisable value.
2. Donations and Similar Incoming Resources
| Local Council Grants General Donations and Gifts |
Unrestricted Restricted 2023 2022 £ £ £ £ 51,392 - 51,392 37,037 3,454 - 3,454 1,087 54,846 - 54,846 38,124 |
|---|---|
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The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023
3. Investment Income
| Investment Income | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Bank Deposit Interest | 360 | 59 | |
| Activities for Generating Funds | |||
| Income from CHAR Raft Races | 0 | 0 |
4. Activities for Generating Funds
| 5. | Charitable Activities | Unrestricted | Restricted | 2023 | 2022 | |
|---|---|---|---|---|---|---|
| Costs of Activities for Charitable Objectives | £ | £ | £ | £ | ||
| Wages and Volunteer expenses | 239,923 | 239,923 | 292,905 | |||
| Purchases | 2,598 | 2,598 | 11,462 | |||
| Motor Running and Travel | 36,318 | 36,318 | 42,675 | |||
| Insurances | 21,779 | 21,779 | 20,227 | |||
| Professional Fees | 2,247 | 2,247 | 3,413 | |||
| Rent | 30,000 | 30,000 | 52,488 | |||
| Equipment Hire | 1,162 | 1,162 | 1,252 | |||
| Hire Purchase Interest | 2,654 | - | 2,654 | 1,563 | ||
| Bank Loan Interest | - | 6,849 | ||||
| Sundry Expenses | 86 | 86 | - | 111 |
||
| Property Repairs and Maintenance | 2,123 | 2,123 | 5,168 | |||
| Equipment, Repairs and renewals | 1,162 | 1,162 | 1,080 | |||
| Computer Running and Maintenance | 3,116 | 2,500 | 5,616 | 4,705 | ||
| Training and Staff Costs | 1,930 | 1,930 | 3,060 | |||
| Subscriptions | 1,265 | 1,265 | 733 | |||
| Bank Charges and Interest | 383 | 383 | 5,641 | |||
| Light and Heat | 10,094 | 10,094 | 12,834 | |||
| Rates and Water | 447 | 447 | 2,271 | |||
| Cleaning | 435 | 435 | 831 | |||
| Advertising and Marketing | - | - | 91 | |||
| Depreciation | 10,439 | 10,238 | 20,677 | 25,950 | ||
| Telephone and Fax | 2,765 | 2,765 | 4,223 | |||
| Printing, Postage and Stationery | 3,914 | 3,914 | 4,564 | |||
| 374,841 | 12,738 | 387,579 | 503,876 |
9
The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023
6.
7.
Governance Costs
| Governance Costs | 2023 | 2022 |
| £ | £ | |
| Accountancy Fees | 3,875 | 5,495 |
Staff Costs and Numbers
Staff Costs
| Gross Salaries Employer National Insurance Costs Staff Numbers The average number of full time/part-time employees for the year was: Charitable Services Administration Volunteers |
225,600 273,161 11,370 15,643 No. No. 9 9 2 4 0.5 3 11.5 16 |
|---|---|
8.
Taxation
The charity is exempt from taxation on its charitable activities.
9.
Tangible Fixed Assets
| Cost / Valuation As at 1 January 2023 Additions Disposals As at 31 December 2023 Depreciation As at 1 January 2023 Charge for year As at 31 December 2023 Net Book Values As at 31 December 2023 As at 1 January 2023 |
Motor Fixtures & Computer Flat & Shop Leasehold Total Vehicles Fittings Equipment Fix & Fit Improvements Fixed Asset £ £ £ £ £ 219,691 45,029 39,889 4,837 98,865 408,311 - - - 734 734 219,691 45,029 39,889 4,837 99,599 409,045 158,052 37,267 35,136 4,837 - 235,292 15,410 943 4,324 173,462 38,210 39,461 4,837 - 235,292 46,229 6,819 429 - 99,599 173,753 61,639 7,762 4,753 - 98,865 173,019 |
|---|---|
10
The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023
| 10. Debtors Trade Debtors Other Debtors 11. Creditors: Amounts falling due within one year Trade Creditors Accruals Other Creditors Hire Purchase Other Taxes and Social Securities 12. Creditors: Amounts falling due after more than one year Bank Loan Hire Purchase 13. Movement in Funds Restricted £ As at 1 January 2023 38,008 Incoming Resources - Outgoing Resources (12,738) As at 31 December 2023 25,270 |
2023 £ 54,478 1,701 56,178 18,364 4,450 11,824 16,160 131,721 182,519 - 17,338 17,338 Unrestricted £ 8,660 393,900 (378,716) 23,844 |
2022 £ 50,008 27,905 77,913 83,041 4,450 18,691 17,453 113,777 237,413 - 34,683 34,683 Total £ 46,668 393,900 (391,454) 49,115 |
|---|---|---|
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