The Plynlimon Trust Accounts for the Year Ended 31 December 2023 Charity No. 700748 Apple Accountants 7A Harrow Road Hereford HR4 0EH The Plynlimon Trust Index General Information Constitution and Objects Trustee's Annual Report Independent Examiners Report Statement of Financial Activities Balance Sheet 7tolO Notes to the Accounts ## **The Plynlimon Trust** ## **General Information** |Charity Trustees:|Patricia Hales| |---|---| ||Valerie Myatt| ||Lin Mathias| |Administering Trustees:|Rebecca Huggett| ||Paul Jackson| ||Margaret Jackson| |Administering Office:|Units 21-23 Foley Trading Estate| ||Hereford| ||HR1 2SF| |Independent Examiner:|D A Berkeley ACMA| ||Apple Accountants| ||Hereford| ||HR4 0EH| |Bankers:|Clydesdale Bank| ||Customer Banking Contact Centre| ||1stFloor, 40 St Vincent Place| ||Glasgow G1 2HL| |Solicitors:|Messrs Harrison Clark Rickerbys| ||29 Broad Street| ||Hereford HR4 9AR| ## **THE PLYNLIMON TRUST 2023** ## **Constitution and objects** The Plynlimon Trust is constituted by Deed of Trust dated 11 July 1988 and is a Registered Charity, No. 700748. The object of the charity is to provide assistance to persons suffering from mental illness, arrested or incomplete development of mind, psychopathic disorder or any other disorder or disability of mind, terminal physical illness or mental handicap or who are otherwise underprivileged. To achieve this objective, the charity operates a number of projects. The Board of Trustees has a duty to undertake discussion and make recommendations on constitutional and strategic issues all within the context of its mission. Each trustee has a special interest e.g. Human Resources, Finance, Transport, and Education. The Board of Trustees are conscious of the unpredictability of its public sources of funding. Income to the Charity comes from a variety of sources: donations, grants for specific projects, contracts through Herefordshire Council and WCC for , private training courses, and Dial a Ride income. The securing of income for support and service development in the local area and the charity as a whole is always at the forefront in the thinking of Trustees. When applying for funds the Trustees have to ensure compliance in both the terms and conditions of the grant maker and The Plynlimon Trust. The income generation strategy reflects the aims of our mission and the priority objectives. The Trustees have considered carefully the Charity Commission's guidance on public benefit. The provision of the facilities as described provides a benefit to all in the local community and further afield. ## **CHAIR OF TRUSTEES REPORT:** ## **Patricia Hales** The re-structure and downsizing of the charity has proved to be a positive move. We made the conscious decision not to continue with Government/Council training contracts and decided to become an Alternative Provision Provider in September 2022 dealing mainly with Herefordshire secondary schools which has continued into 2023. Though challenges continue, the organisation has shown that it is innovative, solution-focused, and flexible enough to rise to them. The ongoing need for funds for new minibuses for the Dial a Ride fleet is a continual battle. The Board is mindful of the state of our aging fleet of Mini-buses and we are constantly looking for grants which will support the Dial a Ride service. 2023 saw high fuel and utility costs plus an increase in the minimum wage increased our expenditure. As ever, none of this would have been possible without the commitment and energy of our staff continue, together, to make a real difference. Our existing charity has been operational for 35 years and we needed to amend our Memorandum and Articles of Association to enable us to apply for grants and funding without the outdated restrictions from 35 years ago. On 31 December 2023 The Plynlimon Trust, registered charity number 700748 closed and a new charity The Plynlimon Trust CIO registered charity number 1175337 will begin on 1 January 2024. The Plynlimon Trust THE TRUSTEES OF THE Plynlimon Trust UNDER SECTION 144 OF THE 2011 CHARITIES ACT I report on the accounts of the Association for the year ended 31 December 2023, which are set Out on Pages 7 to 10. RESPECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMINER Consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - To state whether particular matters have come to my attention. My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes areview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that be required in an audit and consequently no opinion is given as to whether the accounts present a In connection with my examination, no matter has come to my attention: - (1)Which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - (2)to which, in my opinion, attention should be drawn in order to enablea proper understanding of the accounts to be reached. |NAME OF EXAMINER:|NAME OF EXAMINER:|||||_David Berkeley_ Mr David Berkeley||| |---|---|---|---|---|---|---|---|---| |||||||||| |DATE:||||||28 October 2024||| |||||||||| |ADDRESS:|||||Apple Accountants, 7A Harrow Road, Hereford HR4 0EH|||| |||||||||| |RELEVANT QUALIFICATIONS:|||||Chartered Management Accountant (ACMA)|||| |||||||||| |PROFESSIONAL BODY:|||||Chartered Institute of Management Accountants|||| ## **The Plynlimon Trust Statement of Financial Activities Year Ended 31 December 2023** |Note
**Incoming Resources**
Donations and similar incoming
resources
2
Other Grants
Other Trading Activities
Investment Income
3
Profit on Sale of Buildings
4
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
5
Governance Costs
6
**Total Resources Expended**
**Net Surplus / (Expenditure for Year)**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|Unrestricted
Funds
£
54,846
0
338,670
385
0
**393,900**
374,841
3,875
**378,716**
15,184
8,660
**23,844**|Restricted
Funds
£
0
0
0
0
0
**0**
12,738
0
**12,738**
(12,738)
38,008
**25,270**|2023
2022
£
£
54,846
38,125
0
9,000
338,670
361,072
385
84
0
32,881
**393,900**
**441,162**
387,579
503,876
3,875
5,495
**391,454**
**509,371**
2,447
(68,209)
46,668
114,877
**49,115**
**46,668**
Total Funds| |---|---|---|---| The notes on pages 7 to 10 form part of these financial statements 6 ## **The Plynlimon Trust Balance Sheet Year Ended 31 December 2023** |Note
**Fixed Assets**
Tangible Assets
9
**Current Assets**
Stock & Work in Progress
Debtors
10
Cash at Bank
Creditors: Amounts Falling
11
due within one year
**Net Current Liabilities**
**Total Assets Less Current Liabilities**
**Net Assets**
**Creditors:**Amounts falling due
12
after more than one year
**Capital and Reserves**
Unrestricted Income Funds
Revaluation Reserve
Total unrestricted funds
Restricted Income funds|£
£
153,076
153,076
1,000
56,178
38,718
95,897
(182,519)
(86,622)
66,454
66,454
(17,338)
49,115
23,844
0
23,844
25,270
49,115
2023|£
£
173,019
173,019
50,543
77,913
17,289
145,745
(237,413)
(91,668)
81,351
81,351
(34,683)
46,668
8,660
0
8,660
38,008
46,668
2022| |---|---|---| 7 ## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023** ## 1. **Principal Accounting Policies Basis of Accounting** These accounts have been prepared under the historical cost convention, and in accordance with the applicable accounting standards and the Charities SORP (Statement of Recommended Practice 2015: "Accounting and Reporting by Charities (FRS102)". ## **Depreciation** Depreciation on tangible fixed assets is charged so as to write off their full cost or valuation, less estimated residual values, over their expected useful lives at the following rates: Motor Vehicles - 25% of written down value per annum - Fixtures and Fittings 10% of cost per annum - Fixtures and Fittings 20% of cost per annum - Computer Equipment 33% of cost per annum Freehold property has never been depreciated. The carrying value of the land at Huntsham and the Chapters Bookshop was revalued in a earlier year. The Trustees consider these values to be approximate to recoverable amounts. ## **Revaluation** A policy of revaluation has been adopted with regards to freehold property. Unrealised gains and losses arise upon revaluation. Other realised gains and losses are recognised when the corresponding asset value is recovered. ## **Funds** Unrestricted income funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. The accounts include all transactions for which the charity is responsible in law. ## **Stocks** Stocks are stated at the lower of cost and net realisable value. ## 2. **Donations and Similar Incoming Resources** |Local Council Grants
General Donations and Gifts|Unrestricted
Restricted
2023
2022
£
£
£
£
51,392
-
51,392
37,037
3,454
-
3,454
1,087
54,846
-
54,846
38,124| |---|---| 8 ## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023** ## 3. **Investment Income** |**Investment Income**|2023|2022|| |---|---|---|---| ||£|£|| |Bank Deposit Interest|360||59| |**Activities for Generating Funds**|||| |Income from CHAR Raft Races|0||0| ## 4. **Activities for Generating Funds** |5.|**Charitable Activities**|Unrestricted|Restricted|2023||2022| |---|---|---|---|---|---|---| ||Costs of Activities for Charitable Objectives|£|£|£||£| ||Wages and Volunteer expenses|239,923||239,923||292,905| ||Purchases|2,598||2,598||11,462| ||Motor Running and Travel|36,318||36,318||42,675| ||Insurances|21,779||21,779||20,227| ||Professional Fees|2,247||2,247||3,413| ||Rent|30,000||30,000||52,488| ||Equipment Hire|1,162||1,162||1,252| ||Hire Purchase Interest|2,654|-|2,654||1,563| ||Bank Loan Interest|||-||6,849| ||Sundry Expenses|86||86|-|111
| ||Property Repairs and Maintenance|2,123||2,123||5,168| ||Equipment, Repairs and renewals|1,162||1,162||1,080| ||Computer Running and Maintenance|3,116|2,500|5,616||4,705| ||Training and Staff Costs|1,930||1,930||3,060| ||Subscriptions|1,265||1,265||733| ||Bank Charges and Interest|383||383||5,641| ||Light and Heat|10,094||10,094||12,834| ||Rates and Water|447||447||2,271| ||Cleaning|435||435||831| ||Advertising and Marketing|-||-||91| ||Depreciation|10,439|10,238|20,677||25,950| ||Telephone and Fax|2,765||2,765||4,223| ||Printing, Postage and Stationery|3,914||3,914||4,564| |||**374,841**|**12,738**|**387,579**||**503,876**| 9 ## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023** ## 6. ## 7. ## **Governance Costs** |||| |---|---|---| |**Governance Costs**|2023|2022| ||£|£| |Accountancy Fees|3,875|5,495| ## **Staff Costs and Numbers** ## Staff Costs |Gross Salaries
Employer National Insurance Costs
Staff Numbers
The average number of full time/part-time employees for the year was:
Charitable Services
Administration
Volunteers|225,600
273,161
11,370
15,643
No.
No.
9
9
2
4
0.5
3
11.5
16| |---|---| ## 8. ## **Taxation** The charity is exempt from taxation on its charitable activities. ## 9. ## **Tangible Fixed Assets** |**Cost / Valuation**
As at 1 January 2023
Additions
Disposals
As at 31 December 2023
**Depreciation**
As at 1 January 2023
Charge for year
As at 31 December 2023
**Net Book Values**
As at 31 December 2023
As at 1 January 2023|Motor
Fixtures &
Computer
Flat & Shop
Leasehold
Total
Vehicles
Fittings
Equipment
Fix & Fit
Improvements Fixed Asset
£
£
£
£
£
219,691
45,029
39,889
4,837
98,865
408,311
-
-
-
734
734
219,691
45,029
39,889
4,837
99,599
409,045
158,052
37,267
35,136
4,837
-
235,292
15,410
943
4,324
173,462
38,210
39,461
4,837
-
235,292
46,229
6,819
429
-
99,599
173,753
61,639
7,762
4,753
-
98,865
173,019| |---|---| 10 ## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2023** |10.
**Debtors**
Trade Debtors
Other Debtors
11.
**Creditors: Amounts falling due within one year**
Trade Creditors
Accruals
Other Creditors
Hire Purchase
Other Taxes and Social Securities
12.
**Creditors: Amounts falling due after more than one year**
Bank Loan
Hire Purchase
13.
**Movement in Funds**
Restricted
£
**As at 1 January 2023**
**38,008**
Incoming Resources
-
Outgoing Resources
(12,738)
**As at 31 December 2023**
**25,270**|2023
£
54,478
1,701
**56,178**
18,364
4,450
11,824
16,160
131,721
**182,519**
-
17,338
**17,338**
Unrestricted
£
**8,660**
393,900
(378,716)
**23,844**|2022
£
50,008
27,905
**77,913**
83,041
4,450
18,691
17,453
113,777
**237,413**
-
34,683
**34,683**
Total
£
**46,668**
393,900
(391,454)
**49,115**| |---|---|---| 11