Trustees’ Annual Report for the period
From 1 April 2024 to 31 March 2025
Charity name: Strensall and Towthorpe Village Hall
Charity registration number: 700651
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The governing document states: ’’The trust property shall be held upon trust for the purposes of a Village Hall for the use of the Parish of Strensall and Towthorpe in the County of North Yorkshire (herein called the ‘’area of benefit’’) without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.’’ |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Activities have returned to almost the levels prior to the Coronavirus pandemic. The main activities are meetings for all kinds of organisations, educational, social and sporting, as well as theatre, other entertainments and children’s parties. The Hall is used for the Village Carnival and Village Horticultural Show. It is also a polling station and houses the office of Strensall with Towthorpe Parish ~~Council~~ |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | ~~Council~~ The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Hall remained a popular social centre for the village hosting a vast range of activities and providing a warm, welcoming environment for all visitors. Day and evening classes are available and we host numerous meetings of societies. Community activities that we host and sponsor included the monthly community brunches, which help combat loneliness in the area, and The Village Carnival, a large day long gathering. Children’s parties are regularly hosted and the Village Show is a chance for all ages to meet. Many fitness groups used the hall and a football group meets which encouraged engagement of younger members of the community. The Committee is pleased with the broad range of activities the residents of the area are able to enjoy. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| inancial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the year end cash reserves amounted to £50,550 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Where possible the Committee aims to keep a capital reserve in hand of about £10,000 to pay for major problems arising with the building. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from le+ng rooms or the en0re hall. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity is governed by a Declaration of Trust which sets out the charity’s purpose and how its Management Committee is chosen and |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | ~~operates~~ The charity is an unincorporated registered charity. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee consists of elected members and representative members drawn from village organisations. No more than four people can also be co- opted onto the Committee. New members are recruited by local publicity and recommendations. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Strensall and Towthorpe Village Hall |
|---|---|
| Other name the charity ~~uses~~ |
|
| Registered charity number | 700651 |
| Charity’s principal address | C/O Mr C Chambers 11 Netherwoods Strensall York, North Yorkshire YO32 5WE |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 |
Mrs Elizabeth Marquis |
Chair | Over 50’s Group | |
| Mrs Terry Millett |
Deputy Chair | River Foss Society | ||
| Mr Chris Chambers |
Secretary | Strensall with Towthorpe Parish Council |
||
| Mr Keith Marquis |
Finance Officer | |||
| Mrs Jenny Monaghan |
Treasurer | WI | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
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Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
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Other optional information
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Declarations
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Elizabeth Marquis Mr Chris Chambers Position (eg Chair Secretary Secretary, Chair, etc) Date
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Charity Name|No (if any)|
|STRENSALL & TOWTHORPE VILLAGE HALL|700651|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01.04.2024|31.03.2025|
|ee|ee ee-|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Hires|26,088|-|-|26,088|26,310|
|Donations received|370|-|-|370|120|
|Parish Council rent|2,290|-|-|2,290|1,345|
|Interest received|267|-|-|267|245|
|Other Income|14,708|-|-|14,708|20|
|Coronavirus grants|-|-|-|-|-|
|Coronavirus furlough payments|-|-|-|-|-|
|Legacy|-|-|-|-|-|
|Sub total|(Gross income for|
|43,723|-|-|43,723|28,040|
|AR)|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|————|Total receipts|43,723|-|-|——|43,723|28,040|
|A3 Payments|
|Utilities|7,525|-|-|7,525|5,390|
|Repairs and replacements|10,352|-|-|10,352|4,699|
|Wages|8,857|-|-|8,857|8,071|
|Other payments|10,409|-|-|10,409|8,407|
|Miscellaneous|12,115|-|-|12,115|3,243|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|[ 49,258 ]|-|-|49,258|29,810|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|————|Total payments|49,258|-|-|——|49,258|29,810|
|Net of receipts/(payments)|- 5,535|-|-|- 5,535|- 1,770|
|A5 Transfers between funds|-|-|-|-|-|
|A6 Cash funds last year end|56,086|-|-|56,086|57,855|
|Cash funds this year end|=|50,550|-|= SSS|-|50,550|=|56,086|
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29/04/2025
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Current Account Deposit Account United Trust Bank Total cash funds Details Insurance paid in advance MPLC - Film Licence May 25 - May 26 Hire Fees Due Details Details Details Buildings Fixtures and fittings Accruals Income received in advance Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 20,771 - 14,228 - 15,551 - 50,550 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - 1,188 - 325 - 618 - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) General 358,662 General 30,096 - - - - - - - Fund to which liability relates Amount due (optional) General 1,939 General 116 - - Print Name Mrs Elizabeth Marquis Mr Chris Chambers |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) April 2025 April 2025 Date of approval |
29/04/2025
CCXX R2 accounts (SS)
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of |
Charity Name STRENSALL AND TOWTHORPE VILLAGE HALL |
STRENSALL AND TOWTHORPE VILLAGE HALL |
|---|---|---|
| On accounts for the year | 31stMARCH 2025 Charity no |
700651 |
| ended | (if any) | |
| Set out on pages | 1 to 2 | |
| I report to the trustees on my examination of the accounts of the above | ||
| charity (“the Trust”) for the year ended 31/03/2025. | ||
| Responsibilities and | As the charity's trustees, you are responsible for the preparation of the | |
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 | |
| (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Signature held on file Date: 29/04/2025 Name: Mrs Ruth Prins Relevant professional Chartered Institute of Public Finance and Accountancy qualification(s) or body (if any): Address: Featherstone Castle Haltwhistle Northumberland, NE49 0JG
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER