## **Trustees’ Annual Report for the period**
## **From 1 April 2024 to 31 March 2025**
## **Charity name: Strensall and Towthorpe Village Hall**
## **Charity registration number: 700651**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The governing document states: ’’The**
**trust property shall be held upon trust**
**for the purposes of a Village Hall for the**
**use of the Parish of Strensall and**
**Towthorpe in the County of North**
**Yorkshire (herein called the ‘’area of**
**benefit’’) without distinction of political,**
**religious or other opinion including use**
**for meetings, lectures and classes and**
**for other forms of recreation and**
**leisure-time occupation with the object**
**of improving the conditions of life for**
**the said inhabitants.’’**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Activities have returned to almost the**
**levels prior to the Coronavirus**
**pandemic. The main activities are**
**meetings for all kinds of organisations,**
**educational, social and sporting, as well**
**as theatre, other entertainments and**
**children’s parties.**
**The Hall is used for the Village Carnival**
**and Village Horticultural Show. It is also**
**a polling station and houses the office**
**of Strensall with Towthorpe Parish**
~~**Council**~~|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|~~**Council**~~
**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Hall remained a popular social**
**centre for the village hosting a vast**
**range of activities and providing a**
**warm, welcoming environment for all**
**visitors.**
**Day and evening classes are available**
**and we host numerous meetings of**
**societies. Community activities that we**
**host and sponsor included the monthly**
**community brunches, which help**
**combat loneliness in the area, and The**
**Village Carnival, a large day long**
**gathering. Children’s parties are**
**regularly hosted and the Village Show**
**is a chance for all ages to meet. Many**
**fitness groups used the hall and a**
**football group meets which encouraged**
**engagement of younger members of**
**the community.**
**The Committee is pleased with the**
**broad range of activities the residents**
**of the area are able to enjoy.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**inancial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the year end cash reserves**
**amounted to £50,550**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Where possible the Committee aims to**
**keep a capital reserve in hand of about**
**£10,000 to pay for major problems**
**arising with the building.**|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from le+ng rooms or the**
**en0re hall.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|**The charity is governed by a**
**Declaration of Trust which sets out the**
**charity’s purpose and how its**
**Management Committee is chosen and**
|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|~~**operates**~~
**The charity is an unincorporated**
**registered charity.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Committee consists of elected**
**members and representative members**
**drawn from village organisations. No**
**more than four people can also be co-**
**opted onto the Committee. New**
**members are recruited by local**
**publicity and recommendations.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Strensall and Towthorpe Village Hall|
|---|---|
|Other name the charity
~~uses~~||
|Registered charity number|700651|
|Charity’s principal address|C/O Mr C Chambers
11 Netherwoods
Strensall
York, North Yorkshire
YO32 5WE|
|||
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
|1
2
3
4
5
6
7
8
9
10|Mrs Elizabeth
Marquis|Chair||Over 50’s Group|
||Mrs Terry
Millett|Deputy Chair||River Foss Society|
||Mr Chris
Chambers|Secretary||Strensall with
Towthorpe Parish
Council|
||Mr Keith
Marquis|Finance Officer|||
||Mrs Jenny
Monaghan|Treasurer||WI|
||||||
||||||
||||||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
## **Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mrs Elizabeth Marquis Mr Chris Chambers **Position (eg** Chair Secretary **Secretary, Chair, etc) Date**
**----- Start of picture text -----**
||||||||||
|---|---|---|---|---|---|---|---|---|
|Charity Name|No (if any)|
|STRENSALL & TOWTHORPE VILLAGE HALL|700651|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01.04.2024|31.03.2025|
|ee|ee ee-|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Hires|26,088|-|-|26,088|26,310|
|Donations received|370|-|-|370|120|
|Parish Council rent|2,290|-|-|2,290|1,345|
|Interest received|267|-|-|267|245|
|Other Income|14,708|-|-|14,708|20|
|Coronavirus grants|-|-|-|-|-|
|Coronavirus furlough payments|-|-|-|-|-|
|Legacy|-|-|-|-|-|
|Sub total|(Gross income for|
|43,723|-|-|43,723|28,040|
|AR)|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|————|Total receipts|43,723|-|-|——|43,723|28,040|
|A3 Payments|
|Utilities|7,525|-|-|7,525|5,390|
|Repairs and replacements|10,352|-|-|10,352|4,699|
|Wages|8,857|-|-|8,857|8,071|
|Other payments|10,409|-|-|10,409|8,407|
|Miscellaneous|12,115|-|-|12,115|3,243|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|[ 49,258 ]|-|-|49,258|29,810|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|————|Total payments|49,258|-|-|——|49,258|29,810|
|Net of receipts/(payments)|- 5,535|-|-|- 5,535|- 1,770|
|A5 Transfers between funds|-|-|-|-|-|
|A6 Cash funds last year end|56,086|-|-|56,086|57,855|
|Cash funds this year end|=|50,550|-|= SSS|-|50,550|=|56,086|
**----- End of picture text -----**
29/04/2025
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Current Account
Deposit Account
United Trust Bank
**_Total cash funds_**
**Details**
Insurance paid in advance
MPLC - Film Licence May 25 - May 26
Hire Fees Due
**Details**
**Details**
**Details**
Buildings
Fixtures and fittings
Accruals
Income received in advance
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,771**
**-**
**14,228**
**-**
**15,551**
**-**
**50,550**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**1,188**
**-**
**325**
**-**
**618**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
General
**358,662**
General
**30,096**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**General**
**1,939**
**General**
**116**
**-**
**-**
Print Name
Mrs Elizabeth Marquis
Mr Chris Chambers|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**April 2025**
**April 2025**
Date of
approval|
29/04/2025
CCXX R2 accounts (SS)
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**|Charity Name
STRENSALL AND TOWTHORPE VILLAGE HALL|STRENSALL AND TOWTHORPE VILLAGE HALL|
|---|---|---|
||||
|**On accounts for the year**|31stMARCH 2025
**Charity no**|700651|
|**ended**|**(if any)**||
||||
|**Set out on pages**|1 to 2||
||I report to the trustees on my examination of the accounts of the above||
||charity (“the Trust”) for the year ended 31/03/2025.||
|**Responsibilities and**|As the charity's trustees, you are responsible for the preparation of the||
|**basis of report**|accounts in accordance with the requirements of the Charities Act 2011||
||(“the Act”).||
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** _Signature held on file_ **Date:** 29/04/2025 **Name:** Mrs Ruth Prins **Relevant professional** Chartered Institute of Public Finance and Accountancy **qualification(s) or body (if any): Address:** Featherstone Castle Haltwhistle Northumberland, NE49 0JG
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**