2022-03-31-accounts - The Strensall And Towthorpe Village Hall

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Trustees’ Annual Report for the period

From 1 April 2021 to 31 March 2022

Charity name: Strensall and Towthorpe Village Hall

Charity registration number: 700651

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The governing document states: ’’The trust property shall be held upon trust for the purposes of a Village Hall for the use of the Parish of Strensall and Towthorpe in the County of North York- shire (herein called the ‘’area of benefit’’) without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leis- ure-time occupation with the object of improving the conditions of life for the said inhabitants.’’
Summary of the main activit- ies in relation to those pur- poses for the public benefit, in particular, the activities, projects or services identi- fied in the accounts.	Para 1.17 and 1.19	Activities have been severely limited by the Coronavirus pandemic, which has resulted in activities at the Hall being restricted by government regulations. The main activities usually are meetings for all kinds of organisations, educa- tional, social and sporting, as well as theatre, other entertainments and chil- dren’s parties. The Hall is usually used for the Village Carnival and Village Horticultural Show, which were cancelled.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Com- mission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Com- mission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volun- teers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its be- neficiaries and any wider benefits to society as a whole.	Para 1.20	Prior to the pandemic the Hall remained a popular social centre for the village hosting a vast range of activities and providing a warm, welcoming environ- ment for all visitors. Day and evening classes were available and we hosted numerous meetings of societies. Community activities that we hosted and sponsored included the So- cial lunches, which help combat loneli- ness in the area. When regulations al- lowed, children’s parties were regularly hosted. Many fitness groups used the hall and a football group met which en- couraged engagement of younger members of the community. The Committee were pleased with the broad range of activities the residents of the area were able to enjoy once regulations allowed.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against ob- jectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

inancial Review
Review of the charity’s fin- ancial position at the end of the period	Para 1.21	At the year end cash reserves amoun- ted to £61,270
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Where possible the Committee aims to keep a capital reserve in hand of about £10,000 to pay for major problems arising with the building, or a downturn in activity. The Covid 19 pandemic was still affect- ing the level of activity during this FY. The Hall has received generous gov- ernment grants from York City Council and furlough monies to assist with payment of the Caretaker’s salary. The funding received will be needed as we hopefully return to normal.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncer- tainties about the charity continuing as a going con- cern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Coronavirus Grants from York City Council totalling £12,001 and furlough monies totalling £2,036 have been re- ceived.
Investment policy and ob- jectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing docu- ment (trust deed, royal charter)	Para 1.25	The charity is governed by a Declara- tion of Trust which sets out the char- ity’s purpose and how its Management Committee is chosen and operates.
How is the charity consti- tuted? (e.g unincorporated associ- ation, CIO)	Para 1.25	The charity is an unincorporated re- gistered charity.
Trustee selection methods including details of any con- stitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Committee consists of elected members and representative members drawn from village organisations. No more than four people can also be co- opted onto the Committee. New mem- bers are recruited by local publicity and recommendations.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures ad- opted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the char- ity works	Para 1.51
Relationship with any re- lated parties	Para 1.51
Other

Reference and Administrative details

Charity name	Strensall and Towthorpe Village Hall
Other name the charity uses
Registered charity number	700651
Charity’s principal address	C/O Mr C Chambers 11 Netherwoods Strensall York, North Yorkshire YO32 5WE

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4 5 6 7 8 9 10	Mrs Elizabeth Marquis	Chair		Over 50’s Group
	Mrs Terry Mil- lett	Deputy Chair		River Foss Society
	Mr Chris Chambers	Secretary		Strensall with Towthorpe Parish Council
	Mr John Gib- son
	Mrs Jenny Monaghan	Treasurer	From 21 February 2022	WI
	Mr Keith Mar- quis	Finance Officer
	Mrs Helen Kendall		From 14 May 2021
	Mrs Susan Nunn		From 16 August 2021

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mrs Elizabeth Marquis Mr Chris Chambers Position (eg Sec- Chair Secretary retary, Chair, etc) Date

	STRENSALL & TOWTHORPE VILLAGE HALL Charity Name	STRENSALL & TOWTHORPE VILLAGE HALL Charity Name	STRENSALL & TOWTHORPE VILLAGE HALL Charity Name	700651 No (if any)	CC16a
	For the period from	01.04.2021 Period start date	To	31.03.2022 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 18,280 270 1,254 168 100 12,001 2,036 - 34,109 - - - 34,109 2,659 6,433 7,400 11,470 520 - - - - 28,482 - - - 28,482 5,627 - 55,643 61,270	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 18,280 270 1,254 168 100 12,001 2,036 - 34,109 - - - 34,109 2,659 6,433 7,400 11,470 520 - - - - 28,482 - - - 28,482 5,627	Last year to the nearest £
Hires	18,280				6,155
Donations received	270				50
Parish Council rent	1,254				350
Interest received	168				282
Other Income	100				-
Coronavirusgrants	12,001				19,431
Coronavirus furloughpayments	2,036				4,497
	-				-
*Sub total*(Gross income for AR)	34,109				30,765

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					30,765

Utilities	2,659				1,982
Repairs and replacements	6,433				3,935
Wages	7,400				7,220
Otherpayments	11,470				6,779
Miscellaneous	520				140
	-				-
	-				-
	-				-
	-				-
**Sub total **	28,482				20,056

A4 Asset and investment ~~purchases (see table)~~
~~,~~	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					20,056

	5,627	-	-	5,627	10,709
	-	-	-	-	-
	55,643	-	-	55,643	44,934
	61,270	-	-	61,270	55,643

CCXX R1 accounts (SS)

26/07/2022

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Accrued expenses Details Details Buildings Fixtures and fittings Current Account Deposit Account United Trust Bank Accrued interest Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Expenses paid in advance Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 32,618 - 13,652 - 15,000 - 61,270 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - 2,245 - 48 - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 358,662 20,380 - - - - - - - Fund to which liability relates Amount due (optional) 1,153 - - - Print Name Mrs Elizabeth Marquis Mr Chris Chambers	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Mrs Elizabeth Marquis
		Mr Chris Chambers

CCXX R2 accounts (SS)

26/07/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of STRENSALL AND TOWTHORPE VILLAGE HALL On accounts for the year 31[st] MARCH 2022 Charity no 700651 ended (if any) Set out on pages 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Signed copy held on file	26/07/2022

	Mrs Ruth Prins

	Chartered Institute of Public Finance and Accountancy

	21, Chaucer Lane,
	Strensall,
	York YO32 5PE

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER