## **Trustees’ Annual Report for the period** ## **From 1 April 2021 to 31 March 2022** ## **Charity name: Strensall and Towthorpe Village Hall** ## **Charity registration number: 700651** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The governing document states: ’’The**
**trust property shall be held upon trust**
**for the purposes of a Village Hall for the**
**use of the Parish of Strensall and**
**Towthorpe in the County of North York-**
**shire (herein called the ‘’area of**
**benefit’’) without distinction of political,**
**religious or other opinion including use**
**for meetings, lectures and classes and**
**for other forms of recreation and leis-**
**ure-time occupation with the object of**
**improving the conditions of life for the**
**said inhabitants.’’**| |Summary of the main activit-
ies in relation to those pur-
poses for the public benefit,
in particular, the activities,
projects or services identi-
fied in the accounts.|Para 1.17 and
1.19|**Activities have been severely limited by**
**the Coronavirus pandemic, which has**
**resulted in activities at the Hall being**
**restricted by government regulations.**
**The main activities usually are meetings**
**for all kinds of organisations, educa-**
**tional, social and sporting, as well as**
**theatre, other entertainments and chil-**
**dren’s parties.**
**The Hall is usually used for the Village**
**Carnival and Village Horticultural Show,**
**which were cancelled.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity Com-
mission on public benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity Com-**
**mission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by volun-
teers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its be-
neficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Prior to the pandemic the Hall remained**
**a popular social centre for the village**
**hosting a vast range of activities and**
**providing a warm, welcoming environ-**
**ment for all visitors.**
**Day and evening classes were available**
**and we hosted numerous meetings of**
**societies. Community activities that we**
**hosted and sponsored included the So-**
**cial lunches, which help combat loneli-**
**ness in the area. When regulations al-**
**lowed, children’s parties were regularly**
**hosted. Many fitness groups used the**
**hall and a football group met which en-**
**couraged engagement of younger**
**members of the community.**
**The Committee were pleased with the**
**broad range of activities the residents**
**of the area were able to enjoy once**
**regulations allowed.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against ob-
jectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**inancial Review**||| |---|---|---| |Review of the charity’s fin-
ancial position at the end of
the period|Para 1.21|**At the year end cash reserves amoun-**
**ted to £61,270**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Where possible the Committee aims to**
**keep a capital reserve in hand of about**
**£10,000 to pay for major problems**
**arising with the building, or a downturn**
**in activity.**
**The Covid 19 pandemic was still affect-**
**ing the level of activity during this FY.**
**The Hall has received generous gov-**
**ernment grants from York City Council**
**and furlough monies to assist with**
**payment of the Caretaker’s salary. The**
**funding received will be needed as we**
**hopefully return to normal.**| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any uncer-
tainties about the charity
continuing as a going con-
cern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Coronavirus Grants from York City**
**Council totalling £12,001 and furlough**
**monies totalling £2,036 have been re-**
**ceived.**| |---|---|---| |Investment policy and ob-
jectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing docu-
ment
(trust deed, royal charter)|Para 1.25|**The charity is governed by a Declara-**
**tion of Trust which sets out the char-**
**ity’s purpose and how its Management**
**Committee is chosen and operates.**| |How is the charity consti-
tuted?
(e.g unincorporated associ-
ation, CIO)|Para 1.25|**The charity is an unincorporated re-**
**gistered charity.**| |Trustee selection methods
including details of any con-
stitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Committee consists of elected**
**members and representative members**
**drawn from village organisations. No**
**more than four people can also be co-**
**opted onto the Committee. New mem-**
**bers are recruited by local publicity and**
**recommendations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures ad-
opted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the char-
ity works|Para 1.51|| |Relationship with any re-
lated parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Strensall and Towthorpe Village Hall| |---|---| |Other name the charity
uses|| |Registered charity number|700651| |Charity’s principal address|C/O Mr C Chambers
11 Netherwoods
Strensall
York, North Yorkshire
YO32 5WE| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10|Mrs Elizabeth
Marquis|Chair||Over 50’s Group| ||Mrs Terry Mil-
lett|Deputy Chair||River Foss Society| ||Mr Chris
Chambers|Secretary||Strensall with
Towthorpe Parish
Council| ||Mr John Gib-
son|||| ||Mrs Jenny
Monaghan|Treasurer|From 21 February
2022|WI| ||Mr Keith Mar-
quis|Finance Officer||| ||Mrs Helen
Kendall||From 14 May 2021|| ||Mrs Susan
Nunn||From 16 August
2021|| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Mrs Elizabeth Marquis Mr Chris Chambers **Position (eg Sec-** Chair Secretary **retary, Chair, etc) Date** ||**STRENSALL & TOWTHORPE VILLAGE HALL**
**Charity Name**|**STRENSALL & TOWTHORPE VILLAGE HALL**
**Charity Name**|**STRENSALL & TOWTHORPE VILLAGE HALL**
**Charity Name**|**700651**
**No (if any)**|**700651**
**No (if any)**|**700651**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01.04.2021
Period start date|**To**||31.03.2022
Period end date||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**18,280**
**270**
**1,254**
**168**
**100**
**12,001**
**2,036**
**-**
**34,109**
**-**
**-**
**-**
**34,109**
**2,659**
**6,433**
**7,400**
**11,470**
**520**
**-**
**-**
**-**
**-**
**28,482**
**-**
**-**
**-**
**28,482**
**5,627**
**-**
**55,643**
**61,270**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**18,280**
**270**
**1,254**
**168**
**100**
**12,001**
**2,036**
**-**
**34,109**
**-**
**-**
**-**
**34,109**
**2,659**
**6,433**
**7,400**
**11,470**
**520**
**-**
**-**
**-**
**-**
**28,482**
**-**
**-**
**-**
**28,482**
**5,627**||**Last year**
**to the nearest £**| |Hires|**18,280**||||||**6,155**| |Donations received|**270**||||||**50**| |Parish Council rent|**1,254**||||||**350**| |Interest received|**168**||||||**282**| |Other Income|**100**||||||**-**| |Coronavirusgrants|**12,001**||||||**19,431**| |Coronavirus furloughpayments|**2,036**||||||**4,497**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**34,109**||||||**30,765**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**30,765**| ||||||||| |
Utilities|**2,659**||||||**1,982**| |Repairs and replacements|**6,433**||||||**3,935**| |Wages|**7,400**||||||**7,220**| |Otherpayments|**11,470**||||||**6,779**| |Miscellaneous|**520**||||||**140**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**28,482**||||||**20,056**| ||||||||| |**A4 Asset and investment**
~~**purchases (see table)**~~|||||||| |~~**,**~~|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**20,056**| ||||||||| ||**5,627**|**-**|**-**||**5,627**||**10,709**| ||**-**|**-**|**-**||**-**||**-**| ||**55,643**|**-**|**-**||**55,643**||**44,934**| ||**61,270**|**-**|**-**||**61,270**||**55,643**| CCXX R1 accounts (SS) 26/07/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Accrued expenses
**Details**
**Details**
Buildings
Fixtures and fittings
Current Account
Deposit Account
United Trust Bank
Accrued interest
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Expenses paid in advance
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**32,618**
**-**
**13,652**
**-**
**15,000**
**-**
**61,270**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**2,245**
**-**
**48**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**358,662**
**20,380**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**1,153**
**-**
**-**
**-**
Print Name
Mrs Elizabeth Marquis
Mr Chris Chambers|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Mrs Elizabeth Marquis|| |||Mr Chris Chambers|| CCXX R2 accounts (SS) 26/07/2022 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** STRENSALL AND TOWTHORPE VILLAGE HALL **On accounts for the year** 31[st] MARCH 2022 **Charity no** 700651 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

|_Signed copy held on file_|26/07/2022| |---|---|---| |||| ||Mrs Ruth Prins|| |||| ||Chartered Institute of Public Finance and Accountancy|| |||| ||21, Chaucer Lane,|| ||Strensall,|| ||York YO32 5PE|| 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**