2025-03-31-accounts - Malpas Victoria Jubilee Hall

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7 ISGSSEN NA |
Malpas Victoria Jubilee Hall pg EET Loe
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Charity No. 700176

REPORT OF THE TRUSTEES – 2025

The Malpas Victoria Jubilee Hall has experienced a turbulent year with issues of maintenance and income predominating. A premises that was opened in 1888 will always suffer from a changing environment that makes what was effective over the first century not as relevant in its second.

In respect of the premises, the front façade is becoming an issue that is in need of prioritising both in respect of its maintenance and also its appearance as the centrepiece of the Village. The Parish Council have expressed a wish to see a visual improvement which would also aid the general upkeep of the woodwork half-timbering which is in a poor state. The existing cost of living issues nationally mean that like other charities our ability to gain income or grants is rather restricted. The efforts to raise finance will continue through 2025/6 however.

The issues of repairs to the façade are complicated by the fact that the building is directly abutting the pavement and while we are not listed as such the cost of scaffolding and that scaffolding will need to span the pavement makes it both expensive and awkward to erect. Nonetheless routine maintenance and upkeep of the interior has proceeded unhindered and security improved by installation of a digital entry system and purchase of a CCTV system for the inside rooms that is being installed shortly. This has been made possible by the upgrade to the broadband system last year and a building-wide WiFi facility that also improves our selling-point for hiring.

It is also worth mentioning that we are looking to regularise the car parking at the Hall by bringing in a charging system to raise some finances which can assist in keeping the grounds in good order, a task that costs almost £1000 per year and which keeps growing!

Security of the Hall following the enactment of Martyns` Law and the tragedy that occurred with a terrorist incident in Southport has seen the Hall need to take steps to ensure the main Hall on the first floor where children’s activities take place is improved. The Hall Committee are in discussions with a local builder to secure the access to prevent casual entry but are also required to conform to fire and Building Control matters which need to be negotiated. Progress is hopefully under way.

We have referred to income and there was one major issue which resulted in a loss of booked income and significant work on the part of the Management Committee to try and recover some losses. A hirer of the main Hall refused to pay the full hire charges for a significant booking and which highlighted a degree of ambiguity in our Terms and Conditions. Eventually an agreed payment was made after threat of legal action for the debt recovery which we are determined will never need to be the case again.

7 ISGSSEN NA | Malpas Victoria Jubilee Hall pg EET Loe

Charity No. 700176

The Hall Management Committee have accordingly made steps to both bring management into a more business-like condition and also tie in bookings and finance together so that there can be no dispute on what has been hired and charged for. Updated and effective policies are in place now for Safeguarding, Health and Safety, Finance and Booking as well as Terms and Conditions of hire which are far less open to interpretation.

Looking forward, the Malpas Jubilee Hall can expect a difficult financial time through to 2026 and beyond in a like manner to the issues facing rural villages and businesses in general however as the sole remaining community facility of any usable size in the area will need to survive despite problems. Marketing and Finance will need to dominate efforts going forwards.

••Teasdale &C• Chartered Certified Accountants CS/JD cherylnwteasdale.org.uk A Moore Treasurer- Malpas Victoria Jubilee Hall Fields View Cottage Wrexham Road Malpas Cheshire SY14 7LJ Ih 5 June 2025 Dear Alan, I have pleasure in enclosingj two copies of the signed receipts and payments accounts for the year ended 31 March 2025. It" you have any queries or would like any further copies please let me know. I also enclose an account of our charges, which I trust you will find acceptable. Yours sincerely, P•rtn•rs'. G J Hewill FFF1pA C E Swancoll FCCA Consult•ntS'. K H Morrey FCA 13-15 $1 John s Street. Whilchurch. Shmpshire, SY13 1QT tel.. 01948 662687 or 01948 662224 lax.. 01948 667107 www leasdale.org.uk

MALPAS VICTORIA JUBILEE HALL BALANCE SHEET AND INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 March 2025

MALPAS VICTORIA JUBILEE HALL INDEX TO FINANCIAL STATEMENTS CONTENT PAG Independent Examiner's Report Balance sheet Income & expenditure account Notes to the accounts

MALPAS VICTORIA JUBILEE HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL I report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended 31 March 2025, which are set out on pa8es 2 to 5. R&iponslbllltle$ and basts ofreport As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 201 l Act and in carrying out my exarnination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. Independenl uamlners, slalemenl I have completed my examination. I confirm that no material matt¢rs have come to my attention in connection with the examination giving me cause to believe that in any material respect: ( l ) accountin8 records were not kept in respect of the charity as required by section 130 of the Act; or (2) the accounts do not accord with those rOrdS. or (3) the accounts do not comply with the applicable requirements Concerning the fomi and content of th¢ accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts give a 'true and fair view, which is not a maller considered a5 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should b¢ drawn in this report in order to enable a proper understanding of the accounts to be reached. Cheryl Swancott FCCA Teasdale & Co Chartered Certified Accountants 13-15 St John's Street Whitchurch Shropshir¢ SY13 IQT Page One

MALPAS VICTORIA JUBILEE HALL BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes FIXED ASSETS Fixtures and equipment 242 451 CURRENT ASSETS Sundry debtors and prepayemnts Bank accounts 1,636 27,597 3,983 30,699 29,233 34,682 CURRENT LIA81LITIES Sundry creditors and accruals 240 2,023 240 2,023 NET CURRENT ASSETS 28,993 32,859 TOTAL ASSETS 29,235 33,110 ACCUMULATED FUND Brought forward at 1 Aprll 2024 Surplus of income over expenditure 33,110 -3,875 31,899 1,211 29,235 33,110 Brought forward at 1 April 2024 Restricted funds 8penVunspent in year 33,110 TOTAL FUNDS In accordance with the engagement letter dated 12 March 2025, approve the accounts set out on pages 2 to 5 and acknowledge our responsibility for the aGGount8 and providing Teasdale & Co with alinformation and explanations neGessary for its compliation. Approved by the c ittee on 6(Lo . Mr Alan Moore Treasurer On behalf of the committee Page two

CT RIA JU81LEE HALL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MA 202 2025 strlc CH 2025 INC Room Hire Donation8 Fund Ralslng Insurance recovory Communrty Kltchen Grant income received Bank int8re8t received 16,859 16.916 5.597 5,324 1.795 18.859 16,918 5,597 21.148 4,092 3,324 3,OLXI 192 203 203 TOTAL INCOME 39,575 31,756 xp Caretakern, and cleaneV8 wag•8 Waler and 88werage charoes Insurance, perfomlng rights fees and Ilconces Gas Electricity Cleaning co8t8 and waste di8P08al General repalr8 and renewal8 Community mlnlbus Events Prinllng, poslage, ststlonery and adv8rti8ing Telephone Independent 8xomlner$ f88 Sundry expen808 Depreclation 2,880 482 2,284 7,340 4,039 1,142 9,593 527 2,508 897 2,115 2,422 28,735 930 2,719 2,553 1,821 240 4,893 209 383 1,375 205 458 TOTAL EXPENDITURE 50,569 30,545 SURPLUS OF INCOME OVER EXPENDITURE (3,875) 39,575 1,211 Page three

MALPAS VICTORIA UBILEE HAL NOTES TO THE ACCOUNTS NDED 31 MARCH 2025 1 Flxed a880t8 Cost at 1 April 2024 Additions in the year 17699 Cost at 31 March 2025 17699 Depreciation at 1 Aprll 2024 Depreciation charge for the year 17248 209 Depreciation at 31 March 2025 17457 Net book value at 31 March 2025 242 Net book value at 31 March 2024 451 All assets are being depreciated in equal annual instsllments over 5 years. 2 Sund debt mon Smart Energy - Electrlc ststement balance Insurance prepaid 97 1539 1636 3 Credltorn and accrued ex ense Trade creditors Independent examiners fee 240 240 Page Four

MALPAS VICTORIA JUBILEE HALL BALANCE SHEET AND INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 March 2025

MALPAS VICTORIA JUBILEE HALL INDEX TO FINANCIAL STATEMENTS CONTENT PAG Independent Examiner's Report Balance sheet Income & expenditure account Notes to the accounts