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7 ISGSSEN NA |
Malpas Victoria Jubilee Hall pg EET Loe
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## Charity No. 700176
## REPORT OF THE TRUSTEES – 2025
The Malpas Victoria Jubilee Hall has experienced a turbulent year with issues of maintenance and income predominating. A premises that was opened in 1888 will always suffer from a changing environment that makes what was effective over the first century not as relevant in its second.
In respect of the premises, the front façade is becoming an issue that is in need of prioritising both in respect of its maintenance and also its appearance as the centrepiece of the Village. The Parish Council have expressed a wish to see a visual improvement which would also aid the general upkeep of the woodwork half-timbering which is in a poor state. The existing cost of living issues nationally mean that like other charities our ability to gain income or grants is rather restricted. The efforts to raise finance will continue through 2025/6 however.
The issues of repairs to the façade are complicated by the fact that the building is directly abutting the pavement and while we are not `listed` as such the cost of scaffolding and that scaffolding will need to span the pavement makes it both expensive and awkward to erect. Nonetheless routine maintenance and upkeep of the interior has proceeded unhindered and security improved by installation of a digital entry system and purchase of a CCTV system for the inside rooms that is being installed shortly. This has been made possible by the upgrade to the broadband system last year and a building-wide WiFi facility that also improves our selling-point for hiring.
It is also worth mentioning that we are looking to regularise the car parking at the Hall by bringing in a charging system to raise some finances which can assist in keeping the grounds in good order, a task that costs almost £1000 per year and which keeps growing!
Security of the Hall following the enactment of Martyns` Law and the tragedy that occurred with a terrorist incident in Southport has seen the Hall need to take steps to ensure the main Hall on the first floor where children’s activities take place is improved. The Hall Committee are in discussions with a local builder to secure the access to prevent casual entry but are also required to conform to fire and Building Control matters which need to be negotiated. Progress is hopefully under way.
We have referred to income and there was one major issue which resulted in a loss of booked income and significant work on the part of the Management Committee to try and recover some losses. A hirer of the main Hall refused to pay the full hire charges for a significant booking and which highlighted a degree of ambiguity in our Terms and Conditions. Eventually an agreed payment was made after threat of legal action for the debt recovery which we are determined will never need to be the case again.
7 ISGSSEN NA | Malpas Victoria Jubilee Hall pg EET Loe
## Charity No. 700176
The Hall Management Committee have accordingly made steps to both bring management into a more business-like condition and also tie in bookings and finance together so that there can be no dispute on what has been hired and charged for. Updated and effective policies are in place now for Safeguarding, Health and Safety, Finance and Booking as well as Terms and Conditions of hire which are far less open to interpretation.
Looking forward, the Malpas Jubilee Hall can expect a difficult financial time through to 2026 and beyond in a like manner to the issues facing rural villages and businesses in general however as the sole remaining community facility of any usable size in the area will need to survive despite problems. Marketing and Finance will need to dominate efforts going forwards.
••Teasdale &C•
Chartered Certified Accountants
CS/JD
cherylnwteasdale.org.uk
A Moore
Treasurer- Malpas Victoria Jubilee Hall
Fields View Cottage
Wrexham Road
Malpas
Cheshire
SY14 7LJ
Ih
5 June 2025
Dear Alan,
I have pleasure in enclosingj two copies of the signed receipts and payments accounts for the
year ended 31 March 2025.
It" you have any queries or would like any further copies please let me know.
I also enclose an account of our charges, which I trust you will find acceptable.
Yours sincerely,
P•rtn•rs'.
G J Hewill FFF1pA
C E Swancoll FCCA
Consult•ntS'.
K H Morrey FCA
13-15 $1 John s Street. Whilchurch. Shmpshire, SY13 1QT tel.. 01948 662687 or 01948 662224 lax.. 01948 667107
www leasdale.org.uk
MALPAS VICTORIA JUBILEE HALL
BALANCE SHEET AND
INCOME AND EXPENDITURE ACCOUNTS
FOR THE YEAR ENDED
31 March 2025
MALPAS VICTORIA JUBILEE HALL
INDEX TO FINANCIAL STATEMENTS
CONTENT
PAG
Independent Examiner's Report
Balance sheet
Income & expenditure account
Notes to the accounts
MALPAS VICTORIA JUBILEE HALL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL
I report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended
31 March 2025, which are set out on pa8es 2 to 5.
R&iponslbllltle$ and basts ofreport
As the charity trustees you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 201 l Act
and in carrying out my exarnination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the 201 l Act.
Independenl uamlners, slalemenl
I have completed my examination. I confirm that no material matt¢rs have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
( l ) accountin8 records were not kept in respect of the charity as required by section 130 of the Act; or
(2) the accounts do not accord with those rOrdS. or
(3) the accounts do not comply with the applicable requirements Concerning the fomi and content of th¢
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement thal the accounts give a 'true and fair view, which is not a maller considered a5 part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should b¢ drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Cheryl Swancott FCCA
Teasdale & Co
Chartered Certified Accountants
13-15 St John's Street
Whitchurch
Shropshir¢
SY13 IQT
Page One
MALPAS VICTORIA JUBILEE HALL
BALANCE SHEET
AS AT 31 MARCH 2025
2025
2024
Notes
FIXED ASSETS
Fixtures and equipment
242
451
CURRENT ASSETS
Sundry debtors and prepayemnts
Bank accounts
1,636
27,597
3,983
30,699
29,233
34,682
CURRENT LIA81LITIES
Sundry creditors and accruals
240
2,023
240
2,023
NET CURRENT ASSETS
28,993
32,859
TOTAL ASSETS
29,235
33,110
ACCUMULATED FUND
Brought forward at 1 Aprll 2024
Surplus of income over expenditure
33,110
-3,875
31,899
1,211
29,235
33,110
Brought forward at 1 April 2024
Restricted funds 8penVunspent in year
33,110
TOTAL FUNDS
In accordance with the engagement letter dated 12 March 2025, approve the accounts set out on
pages 2 to 5 and acknowledge our responsibility for the aGGount8 and providing Teasdale & Co with
alinformation and explanations neGessary for its compliation.
Approved by the c
ittee on
6(Lo .
Mr Alan Moore
Treasurer
On behalf of the committee
Page two
CT
RIA JU81LEE HALL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MA
202
2025
strlc
CH 2025
INC
Room Hire
Donation8
Fund Ralslng
Insurance recovory
Communrty Kltchen
Grant income received
Bank int8re8t received
16,859
16.916
5.597
5,324
1.795
18.859
16,918
5,597
21.148
4,092
3,324
3,OLXI
192
203
203
TOTAL INCOME
39,575
31,756
xp
Caretakern, and cleaneV8 wag•8
Waler and 88werage charoes
Insurance, perfomlng rights fees and Ilconces
Gas
Electricity
Cleaning co8t8 and waste di8P08al
General repalr8 and renewal8
Community mlnlbus
Events
Prinllng, poslage, ststlonery and adv8rti8ing
Telephone
Independent 8xomlner$ f88
Sundry expen808
Depreclation
2,880
482
2,284
7,340
4,039
1,142
9,593
527
2,508
897
2,115
2,422
28,735
930
2,719
2,553
1,821
240
4,893
209
383
1,375
205
458
TOTAL EXPENDITURE
50,569
30,545
SURPLUS OF INCOME OVER EXPENDITURE
(3,875)
39,575
1,211
Page three
MALPAS VICTORIA
UBILEE HAL
NOTES TO THE ACCOUNTS
NDED 31 MARCH 2025
1 Flxed a880t8
Cost at 1 April 2024
Additions in the year
17699
Cost at 31 March 2025
17699
Depreciation at 1 Aprll 2024
Depreciation charge for the year
17248
209
Depreciation at 31 March 2025
17457
Net book value at 31 March 2025
242
Net book value at 31 March 2024
451
All assets are being depreciated in equal annual instsllments over 5 years.
2 Sund debt
mon
Smart Energy - Electrlc ststement balance
Insurance prepaid
97
1539
1636
3 Credltorn and accrued ex
ense
Trade creditors
Independent examiners fee
240
240
Page Four
••Teasdale &C•
Chartered Certified Accountants
CS/JD
cherylnwteasdale.org.uk
A Moore
Treasurer- Malpas Victoria Jubilee Hall
Fields View Cottage
Wrexham Road
Malpas
Cheshire
SY14 7LJ
Ih
5 June 2025
Dear Alan,
I have pleasure in enclosingj two copies of the signed receipts and payments accounts for the
year ended 31 March 2025.
It" you have any queries or would like any further copies please let me know.
I also enclose an account of our charges, which I trust you will find acceptable.
Yours sincerely,
P•rtn•rs'.
G J Hewill FFF1pA
C E Swancoll FCCA
Consult•ntS'.
K H Morrey FCA
13-15 $1 John s Street. Whilchurch. Shmpshire, SY13 1QT tel.. 01948 662687 or 01948 662224 lax.. 01948 667107
www leasdale.org.uk
MALPAS VICTORIA JUBILEE HALL
BALANCE SHEET AND
INCOME AND EXPENDITURE ACCOUNTS
FOR THE YEAR ENDED
31 March 2025
MALPAS VICTORIA JUBILEE HALL
INDEX TO FINANCIAL STATEMENTS
CONTENT
PAG
Independent Examiner's Report
Balance sheet
Income & expenditure account
Notes to the accounts
MALPAS VICTORIA JUBILEE HALL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL
I report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended
31 March 2025, which are set out on pa8es 2 to 5.
R&iponslbllltle$ and basts ofreport
As the charity trustees you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 201 l Act
and in carrying out my exarnination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the 201 l Act.
Independenl uamlners, slalemenl
I have completed my examination. I confirm that no material matt¢rs have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
( l ) accountin8 records were not kept in respect of the charity as required by section 130 of the Act; or
(2) the accounts do not accord with those rOrdS. or
(3) the accounts do not comply with the applicable requirements Concerning the fomi and content of th¢
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement thal the accounts give a 'true and fair view, which is not a maller considered a5 part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should b¢ drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Cheryl Swancott FCCA
Teasdale & Co
Chartered Certified Accountants
13-15 St John's Street
Whitchurch
Shropshir¢
SY13 IQT
Page One
MALPAS VICTORIA JUBILEE HALL
BALANCE SHEET
AS AT 31 MARCH 2025
2025
2024
Notes
FIXED ASSETS
Fixtures and equipment
242
451
CURRENT ASSETS
Sundry debtors and prepayemnts
Bank accounts
1,636
27,597
3,983
30,699
29,233
34,682
CURRENT LIA81LITIES
Sundry creditors and accruals
240
2,023
240
2,023
NET CURRENT ASSETS
28,993
32,859
TOTAL ASSETS
29,235
33,110
ACCUMULATED FUND
Brought forward at 1 Aprll 2024
Surplus of income over expenditure
33,110
-3,875
31,899
1,211
29,235
33,110
Brought forward at 1 April 2024
Restricted funds 8penVunspent in year
33,110
TOTAL FUNDS
In accordance with the engagement letter dated 12 March 2025, approve the accounts set out on
pages 2 to 5 and acknowledge our responsibility for the aGGount8 and providing Teasdale & Co with
alinformation and explanations neGessary for its compliation.
Approved by the c
ittee on
6(Lo .
Mr Alan Moore
Treasurer
On behalf of the committee
Page two
CT
RIA JU81LEE HALL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MA
202
2025
strlc
CH 2025
INC
Room Hire
Donation8
Fund Ralslng
Insurance recovory
Communrty Kltchen
Grant income received
Bank int8re8t received
16,859
16.916
5.597
5,324
1.795
18.859
16,918
5,597
21.148
4,092
3,324
3,OLXI
192
203
203
TOTAL INCOME
39,575
31,756
xp
Caretakern, and cleaneV8 wag•8
Waler and 88werage charoes
Insurance, perfomlng rights fees and Ilconces
Gas
Electricity
Cleaning co8t8 and waste di8P08al
General repalr8 and renewal8
Community mlnlbus
Events
Prinllng, poslage, ststlonery and adv8rti8ing
Telephone
Independent 8xomlner$ f88
Sundry expen808
Depreclation
2,880
482
2,284
7,340
4,039
1,142
9,593
527
2,508
897
2,115
2,422
28,735
930
2,719
2,553
1,821
240
4,893
209
383
1,375
205
458
TOTAL EXPENDITURE
50,569
30,545
SURPLUS OF INCOME OVER EXPENDITURE
(3,875)
39,575
1,211
Page three
MALPAS VICTORIA
UBILEE HAL
NOTES TO THE ACCOUNTS
NDED 31 MARCH 2025
1 Flxed a880t8
Cost at 1 April 2024
Additions in the year
17699
Cost at 31 March 2025
17699
Depreciation at 1 Aprll 2024
Depreciation charge for the year
17248
209
Depreciation at 31 March 2025
17457
Net book value at 31 March 2025
242
Net book value at 31 March 2024
451
All assets are being depreciated in equal annual instsllments over 5 years.
2 Sund debt
mon
Smart Energy - Electrlc ststement balance
Insurance prepaid
97
1539
1636
3 Credltorn and accrued ex
ense
Trade creditors
Independent examiners fee
240
240
Page Four