BODENHAM TRUST ACCOUNTS 2023/24
CONTENTS
1.Statement of Financial Activities.
- 2.Balance Sheet.
3.Notes to the Accounts.
4.Analysis of Cash-Income and Expenditure.
5.Cash Book.
- 6.Grant Details.
7.Analysis of Investment Income Received.
-
8.Designated Fund.
-
9.Endowment Fund.
10.Cash Balances-Fund Split.
11.Broad Analysis of Investments Held.
- Staffing Analysis
OFFICIAL
BIRMINGHAM BODENHAM TRUST
| STATEMENT OF FINANCIAL ACTIVITIES Restricted Designated Endowment PERIOD ENDED 30th SEPTEMBER 2024 Income Funds Funds Notes £ p £ p £ p INCOMING RESOURCES Voluntary income: Donations 10,11 0.00 0.00 0.00 Investment income 23,394.51 0.00 0.00 TOTAL INCOMING RESOURCES 23,394.51 0.00 0.00 RESOURCES EXPENDED Charitable Activities Direct charitable expenditure: Grants awarded 2 17,976.00 0.00 0.00 Pensions 1(f) 0.00 0.00 0.00 Administration expenses 0.00 0.00 0.00 Governance Costs 10,11 3,746.78 0.00 0.00 Investment Managers Costs: Fund Managers Fee 37.26 2,234.58 0.00 TOTAL RESOURCES EXPENDED 21,760.04 2,234.58 0.00 Transfers between funds 1(e) 0.00 0.00 0.00 Net Incoming (outgoing) resources 1,634.47 (2,234.58) 0.00 Gains (Losses) on investments Realised 0.00 393.52 0.00 Unrealised 0.00 9,194.48 53,115.70 Net Movement in Funds 1,634.47 7,353.42 53,115.70 Balance brought forward at 1st October 37,561.12 112,695.85 610,099.60 Balance carried forward at 30 September 39,195.58 120,049.27 663,215.30 0.00 0.00 - |
2024 Total £ p 0.00 23,394.51 23,394.51 17,976.00 0.00 0.00 3,746.78 2,271.84 23,994.62 0.00 (600.11) 393.52 62,310.18 62,103.59 760,356.57 822,460.15 0.00 |
2023 Total £ p 0.00 22,906.94 |
|---|---|---|
| 22,906.94 14,135.50 0.00 0.00 3,735.33 2,168.75 |
||
| 20,039.58 0.00 |
||
| 2,867.36 260.99 17,630.75 |
||
| 20,759.10 739,597.46 760,356.57 0.00 |
OFFICIAL
BIRMINGHAM BODENHAM TRUST
| BALANCE SHEET 30th SEPTEMBER 2024 2025 FIXED ASSETS Note 2024 Investments 3 783,264.57 CURRENT ASSETS Debtors 4 101.30 Cash at bank 128,218.62 Short term deposit 0.00 128,319.92 LIABILITIES: amounts falling due within one year 5 89,124.34 NET CURRENT ASSETS 39,195.58 TOTAL ASSETS LESS CURRENT LIABILITIES 822,460.15 LIABILITIES: amounts falling due after more than one year 0.00 NET ASSETS 822,460.15 FUNDS Income funds : restricted 39,195.58 Capital funds : permanent endowment 663,215.30 : designated fund 120,049.27 6 822,460.15 0.00 |
2024 2023 722,795.45 101.30 104,824.11 0.00 |
|---|---|
| 104,925.41 67,364.29 |
|
| 37,561.12 | |
| 760,356.57 0.00 |
|
| 760,356.57 | |
| 37,561.12 610,099.60 112,695.85 |
|
| 760,356.57 | |
| 0.00 |
Approved by the Trustees and signed on their behalf by
OFFICIAL
NOTES TO THE ACCOUNTS
- 1 Accounting Policies
a) Basis of Accounting
These financial statements have been prepared under the historical cost convention, modified to include the revaluation of certain fixed assets, the Charities Act 2016 and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (2015).
b) Incoming resources
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty.
c) Resources expended
Expenditure is accounted for on an accruals basis. Grants awarded, once approved, are included in the Statement of Financial activities for the year in which the related activity is to take place.
d) Fixed asset investments
Investments are stated at market value at the balance sheet date as valued by the fund managers. The investments are independently managed by Gerrard Investment Management Limited, a company authorised and regulated by the Financial Services Authority.
- e) Funds and transfers
An Order of the Charity Commissioners dated the 22[nd] November 1995 confirmed that the funds of the Bodenham Manor School Amenities Trust could be transferred to the Trust.
The Order enabled the capital funds from the Amenities Trust to be expended at the discretion of the trustees of the Bodenham trust. The trustees present policy is to invest the capital on a long term basis and use only income from it. The capital is therefore shown as a separate Designated Fund in the accounts in order to distinguish it from the Endowment Fund.
The Restricted Fund represents the accumulated unspent income to date which all derives from the investments of the fund.
The Trust Deed provides that the trustees shall set aside out of the income of the charity the sum of £4,140.15 as a contribution to capital in each year up to and including the year 2007/08. This practice has therefore ceased in relation to 2008/09. In addition, in order not to deplete capital, the trustees make provision from income each year a sufficient sum to replace Investment Fund Management Charges which are paid directly from the bank account which forms part of Fixed Assets Investments.
f) Pensions
The current Trust Deed allows for a pension enhancement to be paid to the former Head Teacher and his wife of the Bodenham Manor School. This enhancement is indexed in line with the yearly pension increases applicable to the appropriate national superannual. Both individuals are now deceased and no payments are made.
- 2 Direct charitable expenditure: Grants awarded
As described in the Trustees’ Report, the Trust invites applications for grants from individuals and organisations which are consistent with its objectives.
During the year the trustees approved grant applications from individuals and organisations totalling £17,976.00 (2023: £14,135.50.). Grants ranged between £64 and £2,500.
The five largest grants awarded were:
| The five largest grants awarded were: | |
|---|---|
| £ Chill Out Room (Sensory Room) -CAFLO 2,500 Make Them Smile _ Acheeva Learning Station at Wilson Stuart School 2,000 Restricted Bursary Fund for Young People Visiting Calvert Exmoor from 1,500 Young People Diversionary Activities Project (Sandwell Asian Developm 1,000 Gartmore Riding School 1,000 3 Fixed Asset Investments 2024 £ Quoted Investments Market value 1st October 722,795.45 Additions 954.16 New contribution 0.00 Disposals (2,795.22) Net unrealised investment gains/(losses) 62,310.18 Market value 30th September 783,264.57 At the balance sheet date the investments comprised: 2024 £ Investments listed on a recognised stock exchange 782,310.41 Cash and settlements pending 954.16 783,264.57 |
2023 £ 707,057.09 902.30 0.00 (2,794.69) 17,630.75 |
| 722,795.45 | |
| 2023 £ 721,893.15 902.30 |
|
| 722,795.45 |
OFFICIAL
| 4 Debtors Accrued interest Other debtors (Income) 5 Liabilities: Amounts falling due within one year Contribution to capital Identify Pensions Grants Misc Fees Transposition Error re 2018/19 - Amount owed to BCC Management Fee BCC Recharge for Services Provided 6 Analysis of Net Assets between Funds Restricted Funds Designated Funds Endowment Funds 7 Outline Summary of Fund Movements Opening Incoming Balance Resources £ £ Restricted Funds 37,561.12 23,394.51 Designated Funds 112,695.85 - Endowment Funds 610,099.60 760,356.57 23,394.51 |
4 Debtors Accrued interest Other debtors (Income) 5 Liabilities: Amounts falling due within one year Contribution to capital Identify Pensions Grants Misc Fees Transposition Error re 2018/19 - Amount owed to BCC Management Fee BCC Recharge for Services Provided 6 Analysis of Net Assets between Funds Restricted Funds Designated Funds Endowment Funds 7 Outline Summary of Fund Movements Opening Incoming Balance Resources £ £ Restricted Funds 37,561.12 23,394.51 Designated Funds 112,695.85 - Endowment Funds 610,099.60 760,356.57 23,394.51 |
Fixed Assets £ - 120,049.27 663,215.30 |
2024 £ 0.00 101.30 101.30 2024 £ 0.00 0.00 68,851.10 17,976.00 78.00 0.00 582.92 37.26 19,612.32 3,746.78 89,124.34 Net Current Assets Total £ £ 39,195.58 39,195.58 - 120,049.27 - 663,215.30 |
2023 £ 0.00 101.30 |
|---|---|---|---|---|
| 101.30 | ||||
| 2023 £ 0.00 0.00 50,875.10 78.00 0.00 545.66 15,865.53 |
||||
| 67,364.29 | ||||
| Closing Balance £ 39,195.58 120,049.27 663,215.30 |
||||
| 783,264.57 | 39,195.58 822,460.15 |
|||
| Outgoing Resources £ 21,760.04 - 2,234.58 - |
Transfers Gains & Losses £ £ - - 9,588.00 - 53,115.70 |
|||
| 760,356.57 23,394.51 |
23,994.62 - |
- 62,703.70 |
822,460.15 |
8 Trustees remuneration and expenses
No trustee received remuneration or expenses from the trust during this or the previous year.
9 Employees
The charity has no employees. Administrative, secretarial, financial and legal services are currently provided by Birmingham City Council up to 31st May 2015 for no charge. With effect from 1st June 2015 services will be recharged to the Trust. Calculations will be based upon time recording and relevant hourly staff rates.
10 Examiners' Fee
The fee of the Independent Examiner of the accounts was paid by Birmingham City Council up to and including 2006/07. However, from 2007/08 onwards the Trust is responsible for paying the audit inspection fee. The fee is therefore no longer included within Governance costs. For the year ended 30 September 2011 , 2012, 2013, 2014 , 2015, 2016, 2017, 2018, 2019, 2020, 2021 and 2022 there was no fee applicable as the income of the Trust fell below £25,000 meaning no independent inspection was required. This is the same in 2023/24 whereby the income is below the threshold.
11 Donated services and facilities
The charity is provided with administrative, secretarial, financial and legal services by Birmingham City Council. The cost of these services was provided at no charge to the charity up to the 31st May 2015. However from the 1st June 2015 the Trust have agreed to pay for these services. The value of these services has been calculated at £3,746.78 (2023: £3,735.33) and this has been reflected in the Statement of Financial Activities. The chargeable element has been calculated using staff time recording and applicable hourly rates.
12 Related Party Transactions
Birmingham City Council is a related party of The Birmingham Bodenham Trust by virtue of the powers vested in it by the trust deed to appoint or remove a significant proportion of the trustees of the charity. During the year the Council donated services and facilities as shown in note 11. Also, the Council made payments and provided services on behalf of the charity which are reimbursed at a later date. The total amount owing to the Council at the year end was £89,124.34 (2023: £67,364.29).
13 Control Relationships
The charity is controlled by the trustees.
OFFICIAL
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To update
Analysis of Cash
Grants
Creditor 30/09/23 (36,739.60)
Less :Paid 0.00 No reimbursement in year
Add Creditor 30/09/24 50,875.10
Total 17,976.00
Management Fee
y/e creditor 22/23 545.66 2,234.58
22/23 1,688.92 Payments up to 30-06-2023 excluding £582.92 accrual
582.92 Final Fee as per Report Snip for period 01-07-2024 to 30-09-2024
2,817.50
Less accrual -582.92
cash 2,234.58
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Governance Expenses (Finance)
Finance Creditor 30/09/23 - 15,876.98
Less Paid - No reimbursement in 2023/24 or 2022/23
Charge In Year - 3,746.78 Charge wef 1st October 2023 to 30th September 2024
Creditor - 19,623.77
Investment Income
Received 23,394.51
Less: Debtor 30/09/23 (101.30)
Add Debtor 30/09/24 101.30
Total 23,394.51
Misc Payment
Loan Stock Exchange Cost Debtor 30/09/2023 78.00
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Notes
No audit fees required as income below £25k.
The 2023/24 accounts reflect the fact that management fees have been paid for out of Investment Cash balances.
Owed to BCC as at 30th September 2023 Prev years Paid March 25 66,717.32 Paid March 25 Owed to BCC as at 30th September 2023 Grants reimbursement 17,976.00 23/24 Staffing Recharge 3,746.78 23/24 Grants reimbursement 50875.10 Additional grant spend of £14,135.50 plus carry forward from 2021/22 of £36,739.60 less £9,000 balances held in TM Less Amount owed re CLF -101.30 20/21 Staffing Recharge 15865.53 £12,130.20 carried forward from 2021/22 plus additional in year charge of £3,735.33 Misc Payment Less Amount owed re CLF -101.30 From 2020/21 Net Amount Owed to BCC 88,338.80 Misc Payment 78.00 From 2020/21 Net Amount Owed to BCC 66717.33 21,621.48 23/24 Only
OFFICIAL
N.B. brackets indicates overdrawn
BIRMINGHAM BODENHAM TRUST
CASHBOOK FOR ACCOUNTING YEAR OCT 2023 TO SEPT 2024
| Statement | DATE DETAIL |
CHEQUE NO. TRANSFER INVESTMENT OTHER INCOME |
TOTAL INCOME |
PENSIONS GRANTS MAN. FEE OTHER |
TOTAL | CUMULATIVE BALANCE |
|---|---|---|---|---|---|---|
| 210 210 210 210 |
30/11/2023 Investment Income 29/02/2024 Investment Income 31/05/2023 Investment Income 30/08/2024 Investment Income |
£ £ £ 6,129.75 4,290.35 5,646.78 7,327.63 |
£ 6,129.75 4,290.35 5,646.78 7,327.63 |
£ £ £ £ |
£ 0.00 0.00 0.00 0.00 |
£ 104,824.11 110,953.86 115,244.21 120,890.99 128,218.62 |
| Total Movement | 0.00 23,394.51 0.00 |
23,394.51 | 0.00 0.00 0.00 0.00 |
0.00 | ||
| Cash Book b/f 1/10/23 Cash Book 2023/24 Cash Book c/f 30/9/24 Bank Balance 30/09/23 |
104824.11 (statement 208) 23,394.51 128,218.62 128,218.62 (statement 210) - Copy below |
0.00 | 0.00 |
OFFICIAL
IKU¥I AUG 24 PASLGI CUENffPAYmJs 7.327 63 128.218 $2 ""T 29 NOV 24 SL GI CuENTPAYNOEmeft WS Sort code 1 31 DEC 24 QJSLGI CLIEWPAYDECEMBERa4(3 31 JAN 2) 8ISL GI CLIEWPAYJANLIWiY EL 6,852.83 135.07-:.45 134.088 63 135.088 87 138.886 Acc numberi 65025729 OD,, 28 FEB 25 EISL GI CUEWPAYFEBRUARV 14 MAR 25 PmGENERAL FUND BofENHAMTRLEr 3.798.32 si$ittm6nl (tste 31 March 2025 66.717.33 72.169.66 31 WIR 25 81SLGI CLIENTrAYK4thCH W5 8.30 12.177 siaiemenl Trumber -210 statomont clo8lng baSancè 77,177_9 pgfr num)er 1 of1 i Statnent0[nig belance 120,B90.99 ' Toial Wihdrawals 66,717.53 Tot¥1 derxlS11sI 18,104.30 ststemenl c1094Dg bÈlar 72.'177.96' Bonk 1duflCBt1Dkn Co%1• CPBK Dèpo$its° into this account are eliglbk for the Flnanclal Servi¢e5 Compgnsation Sch•mo IFSCSI. MOTP IAfomiatlon can found overleaf. Plè88B nots.. wfyf 31 3 2025 aoUtt0tt name has Irom'cLpnity OirBctplus Accounf to 'Chgrity And Cornmunity Bank ACcnE., about compensaron provided by IhE FSCS, reler to the Fs websi-.e al W.FSCs.o[g.uk,
BODENHAM TRUST GRANTS
| Description | Date of Meeting Agreed | Payment on Voyager/Oracle | Payment on Voyager/Oracle | Amount | Total |
|---|---|---|---|---|---|
| Financial Year | Period | ||||
| Happy Days 14th November 2023 Omarion Gordon 14th November 2023 Azuriah Anthony Thompson 14th November 2023 Mohammed Hussain 14th November 2023 Gartmore Riding School 14th November 2023 Martineau Gardens -Therapeutic Horticultural Placements for Young People with S 14th November 2023 Morgan Meredith-O’Brien 14th November 2023 British Disabled Angling Association (BDAA) - The Schools Fishing Project 14th November 2023 Caudwell Children – Autism Sensory Packs 7th February 2024 Make Them Smile _ Acheeva Learning Station at Wilson Stuart School 7th February 2024 Restricted Bursary Fund for Young People Visiting Calvert Exmoor from Birmingha 7th February 2024 Young People Diversionary Activities Project (Sandwell Asian Development Assoc 7th February 2024 Playtemps (temporary playworkers) Longbridge Childcare Strategy Group (LCSG) 10th May 2024 Chill Out Room (Sensory Room) -CAFLO 10th May 2024 Respite Holidays in Torquay, Devon, Dream Makers 10th May 2024 Gartmore Riding School 10th May 2024 Supporting Vulnerable Families, Birmingham Crisis Centre 10th May 2024 Mary Suleman 17th July 2024 BSL (British Sign Language) for deaf and hard of hearing 17th July 2024 Omarion Gordon 17th July 2024 SEND Socials Birmingham CIC - Activities Programme 17th July 2024 OHMI Music Makers 2024-25 17th July 2024 Red Boots Special School Specialist Phonics Equipment for Children with Disabilit 17th July 2024 |
2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 2024/25 |
9 9 9 9 9 9 9 9 11 11 11 11 3 2 3 3 3 5 5 5 6 5 5 |
959.00 566.00 64.00 947.00 1,000.00 500.00 442.00 500.00 500.00 2,000.00 1,500.00 1,000.00 174.00 2,500.00 500.00 500.00 935.00 1,000.00 503.00 461.00 700.00 300.00 425.00 |
||
| 4,978.00 | |||||
| 5,000.00 | |||||
| 4,609.00 | |||||
| 3,389.00 | |||||
| Total 2023/24 Bodenham | 17,976.00 |
Notes-to update
In July meeting, it was agreed to give Hippodrome a further payment in December. This was paid from the next Accounting year 24/25.
OFFICIAL
| Investment Income received Barclays 30/11/2023 29/02/2024 31/05/2024 30/08/2024 Bank Interest Total CLF |
6,129.75 4,290.35 5,646.78 7,327.63 0.00 0.00 23,394.51 |
| Interest Debtor Barclays Tax CLF Paid Direct to BCC CLF Bank Interest Accrued Interest Total |
0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
OFFICIAL
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Designated Fund 30/09/24
Opening Fund Balance 112,695.85
Cost
Disposals 1,892.92
Cash held by Gerrards 902.30
`
Total 2,795.22
Cash 954.16
(closing cash includes transferred opening uninvested cash)
Total 954.16
Realised Profit/(Loss) -1,841.06
Unrealised Profit/(Loss) 9,194.48
120,049.27
Closing Fund Balance 120,049.27
Market value of DF shares 119,095.11- list as per investment sheetuninvested cash to update
954.16 cash balance per cash sheet
120,049.27
120049.27 * Previously uninvested cash included in balance of fund
but not in the cash figure! - continued here
----- End of picture text -----
OFFICIAL
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Endowment Fund 30/09/24
Opening Fund Balance 610,099.60
Disposals Cost
Cash 0.00
Barclays Charity -
Additions
Cash (excl new contribution) 0.00
0.00
Realised Profit/(Loss) 0.00 Per Barclays £nil
Unrealised Profit/(Loss) 53,115.70
Closing Fund Balance 663,215.30
Market value 30/09/2024 783,264.57
Less designated fund (120,049.27) less univested cash
663,215.30
663,215.30
Contribution not yet received
663,215.30
663215.3
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OFFICIAL
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Cash Balances
Endowment Fund
Opening Balance 0.00
Add Contributions
Add cash fractions
Add disposals
Barclays Charity 0.00
Less purchases
Closing Cash 0.00
Designated Fund
Opening Balance 902.30 902.30
Add disposals
860.049 Barclays Charity Fund @1.226 1,054.42
926.3308 Barclays Charity Fund@1.33 1,232.02
2,286.44
Management Fee 2,234.58 2,234.58
Closing Cash 954.16
Cash Endowment 0.00
Designated 954.16
Total 954.16
As per Barclays 30/09/2024 954.16
954.16 0.00
----- End of picture text -----
OFFICIAL
| D | CURRE | INVESTMENTS HELD ON BEHALF OF THE | BODENHAM | TRUST AS AT | 30TH SEPTEMBER 2024 COST MARKET PRICE £ 515,928.04 1.36 93,160.18 1.36 954.16 0.0000 610,042.38 add accrued interest Per Barclays Difference |
Current VALUATION £ 663,215.30 119,095.11 D 954.16 783,264.57 0.00 783,264.57 783,264.57 0.00 0.00 0.00 0.00 0.00 |
CURRE | INVESTMENTS HELD ON BEHA | LF OF THE B | ODENHAM | TRUST AS AT 30TH | SEPTEMBER 2024 | Previous VALUATION £ 610,099.60 111,793.55 902.30 722,795.45 0.00 722,795.45 722,795.45 0.00 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| NOMINAL £ 487,300.00 87,505.59 |
NOMINAL £ 487,300 87,506 |
COST £ 515,928.04 95,053.10 1,194.99 613,775.83 ad P D |
MARKET PRICE 1.25 1.25 0.0000 d accrued interest er Barclays ifference |
||||||||||
| SECURI | SECURI | ||||||||||||
| Difference being Dividend Cash Management Fees deducted rounding |
0.00 0.00 0.00 0.00 |
Difference being Dividend Cash Management Fees rounding |
0.00 d 0.00 0.00 0.00 |
Notes
All indivuidual shares have been sold and re-invested into a single Fund managed by Barclays Charity. The Fund Managers do not distinguish between the Designated and Endowment Funds. However, The Trust does (as per note 1e to the accounts) therefore the Barclays Charity Fund has been split to maintain the approximate value of the Designated shares and the ratio on the balance sheet.
OFFICIAL
01/10/2023 to 30-09-2024 (Chargeable to the Trust - Total 12 Months)
| 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) | 01/10/2023 to 30-09-2024 (Chargeable to the Trust- Total 12 Months) |
|---|---|---|---|---|---|---|
| Incl VAT | ||||||
| Service | 2023/24 Hours |
2024/25 Hours |
Hourly Rate 2023/24 |
Hourly Rate 2024/25 |
Total Charge | Comments |
| Children's & Young People Finance Jackie Crowley Louise Kenyon Julie Young Avril Spence Legal BPS Treasury Management Trust Central Management |
2 0 6 32 0 0 0 |
0 0 9 32 |
31.13 55.36 43.63 27.95 0 0 0 |
31.97 55.36 43.63 27.95 0 0 0 |
74.72 0.00 785.40 2,146.62 0.00 0.00 740.04 0.00 |
Same assumption as last year i.e. no time charged Same assumption as last year i.e. no time charged Johiral Alam confirmed cost between 1st April and 30th September 2023 per e-mail 14/03/2024 including VAT of £325.44 Same assumption as last year i.e. no time charged |
| Total | 40 | 41 | 3,746.78 | |||
| Notes 1,462.19 1544.555023 3,006.74 3,746.78 |
||||||
| CYP Finance - 2023/2 Balances to Oracle Charge of £2,958.31 (less 1st April 2022 to 30th September 2022 already charged in 2021/22 accounts of £1,496.12) |
Treasury Management - 2022/23 Balances to Voyager Charge of £642.05 (less 1st April 2023 to 30th September 2023 already charged in 2022/23 accounts of £325.44)