Trustees, Annual Report For the period From Istart date} to end date Section A Reference and administration details Charity name Adlington Scoul Group other names the charity is known by Registered charity number {rf any) HQ registration number Chanty's principal address Grove CresnI Adlin ton Ch Postcode Name$ of the charity trustees who manage the charity Office Ilf any) Dates act•d If not for whoh year Tru8ts9 Name Tra Brocklehurst Fa Per Ha den Flint Mark 8rocklehurst Paul Evans nne Per¢ival GSL Secreta Treasuref Chair Asst. Treasurer Cub Leader 10 12 13 14 15 Names and addresses of advisers loplional 1nf0rnan but encouraged as best practice) IThsse WN{b8heM the annu*wofthecth•tyJ ypeo visor Name Address 1 LT700001
Section B Structure. governance and management Descript)on of the charl$ tmsts Type ol governing document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, whjch in tum gives authority to the Bye Law5 of the AssocIatn and The Policy, organisatn and Rules of The Scout ASK1¥tiOn. le.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. le.g. trust, association, company) Trustee selection methods {e.g appointed by. elected by) The Trustees are appointed in 8ccordance with the Policy, Organisation and Rules of The Scout Association. Addrtional govemance issues (optional information but encouraged as best practtt) The Group is managed by the Group EXeCuve Committee, the members of which are the 'Charity Trustees, of the Scout Group wh is an educab'onal charity. As charity trustees they are responsible for complying with legislation applicable to Charities. This includes the regislralion, keeping Pfoper a¢¢ounts and making retums lo the Charity commion as appropriate. You may choose lo include addjtional information, where relevant. about-. Polic¢es and procedu adopted for.. al the inducb'on and training of Injstees: bl trustee, consideration of major risks and the systems and prc£edures lo manage them The Committee consists of 3 independent representatives. Chair, Treasurer and Sectary together with the Group Scout Leaders, indNidual section leaders lif opted lo take on the rest1$1b1[ty) and parenvs PresentI)n and meets every # months. Members of the ExecutNe Committee complete 'Essenlial Infomiatson for Executive Commee. training within the first 5 months ofjoining the committee. This Group Executive Committee exists lo support the Group Scout Leader in meetsng the responsibilities of the appointrnents and is responsible for. The maintenance of Group propety., The raising of funds and the administrats.on of Group finan.. The Insuran of Fersons. property and equipment., Group public o¢c8sions' Assisb"ng in the recruitment of leaders and other adull supportr. Appointing any sub committees that may be required,. Appointing Group Administrators and Adwsors other than Ihose who a elecled. 2 LT100001
Section B Stiucture. governance and management Icontinuedl Risk and Internal Control {Specimen 11 The Group ExecutNe Committee has identsfied the major risks to which they believe the Group is exposed. these have been reviewed and systems have been established to mibgale against them. The main areas of concem that have been entsfied are". Damage to the building. propety and equipment. The Group would request the use of buildings. proFe¢ty and equipment from neighbouring organisations such as the church, MmunY centre and other Scout Groups. Similar reciprocal arrangements exist these organisations. The Group has Suffic11 buildings and cijntents Insuran in place to m51igate against pemianenl bss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes lo the Scout AssOciatnS national accident insurance policy. Risk Assessments are undertaken befo all activities. Reduced income from fijnd raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activiks should the be a major reduction in incthne. The Committee could raise the value of subscriptKJns to increase the in¢ome lo the group on an ongoing basis, erther temporarity or pemianenUy. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a parb"cular section or the group as a whole then the would have to be a contraction, consolidats.on or closure of a section. In the worst case scenario the complete dosure of the Group. Redudion or loss of members. The Group provides acb"vities for all young people aged 6 to 18. If there was a reduCtn in membership in a parbcular seCtn or the group as whole then there would have to be a contraction, consolidatson or closure of a section. In the worst case scenario the ¢omplete Closure of Ihe Group. Risk and Intemal Contml (Specimen 21 The group has in place systems of intemal controls that are designed to provide reasonable assurance againsl materi81 mismanagement or k)ss. these include 2 signatories for all payments and a comprehensive insurance policies to 3 LT700001
Section C Objectives and activities The Purpose of S¢outing Scouting exists to acb'vely engage and support young Fwple in their personal development, empowering them to make a tx)sibve contribution to society. Summary of the objects of the charity set out in It5 governing document The Valuè8 of Scouting As S¢outs we are guided by these values. Integrlty - We acl with inlegrity." we are honest, trUsorthY and loyal. Respect- We have self-respect and respect for others. Care- We support others and tske care of the worfd in which we live. Bellof - We explore our faiths. beliefs and attitudes. Co-operatlon - We make a FJOSitive differen." we ¢o- operate with others and make friends. The S¢out Mèthod Scouting takes place when young people, in partnership wlh adults, work together based on the values of scoub.ng and.. - enjoy what they aTr doing and have fun - take part in actsvibes indoors and outdoors leam by doing - share in spiritual refiectwjn - take responsibility and make chtyces undertake new and challenging actwilies make and live by their Promise. Summary of the main activitios in relakn.on to these objects Add'rtional details of the objective5 and activibes {optsonal inf(m)atson but encouraged as best practice} You may choose to include further statements, where relevanL about." - polry on grantmaking", contribution made by volunteers.. ' policy on investments. 4 LT70(K)01
Public benefft statement The Group meets the Charity Commission's public benefit criteria under the advanment of edUtIOn and the advancement of citttenship or commun.ty development headin Section D Achievements and performance Summary of the main achievements of the charity durin9 the yea Section E Fiiiancial Review Brief statement of the charity's policy on reserves Res?Nes Polky The Group's policy on reserves is to hold sufficien resources to conts.nue tha charitable activitses of the group should income and fijndraising activities fall short. The Group Executjve Committee considers that the 9roup should hold a sum equivalent to 12 month$ running costs, circa £150CM). The Group held reserves of approximatety £25000 against this al year end. This is above the level required fo operatsng expenses. However this can be expL2ined by delays in expensive woths for the Scoui Hut grounds and rapidty exscalating ub.lty costs. Quantify and explain any designations Details of any funds materially in deficit {circumstan¢es plus steps to eliminate) 5 LT700001
Further financial review details loptional infomiationl You rnay choose to include addiknonal information, where relevant. about.. . the charity's principal sources of funds lin¢luding any fundraising}', Investment Policy {Specimen 1) The Group's Income and Expenditure is very small and as a Consequen does not have sufficient funds to invest in longer-tefm investrnents such as stocks and shares. The Group has therefore adopted a low risk strategy lo the investment of its funds. Al fvnds are held in cash using only mainstream banks or building societies or The Scout Associalion's Short Term Investment Service. . how expenditure has supported the ke objectives of the charity., The Group Exert1¥e reguty monitors the levels of bank balances and the interest rates recetved to ensure the group obtsins maximum value and income from its banking arrangements. Occasnalty this may invofve using an account that requires a per of nolte before funds may be withdrawn, bef doing so the Group Executive considers the cash Ib)w UlmerI. ' inveslment policy and objectives.. Invèstment Pollcy {Specimfrn 2) The Group does not have sufficient funds lo invest in longe lem investments. The Group has therefore adopted a risk averse strategy to the investment of its fvnds. All funds are held in cash using onty mainstream banks or building Section F Other Optional Information Plans for future periods (details of any 519nificant activities planned to achieve them) Section G Declaration The trustees declare Ihal they have approved the trustees, report atM)ve Signed on behaff of the charFty's trustees Signaturelsl Full namels) F-Lia Position {eg sectary, Chair) Date 6 LT700001
| ADLINGTON SCOUT GROUP | ADLINGTON SCOUT GROUP | |||||||
|---|---|---|---|---|---|---|---|---|
| STATEMENT OF INCOME AND EXPENDITURE– YEAR ENDING 31ST MARCH 2022 | ||||||||
| INCOME | 2021/2022 | 2020/2021 | EXPENDITURE | 2021/2022 | 2020/2021 | |||
| Camps | 223.20 | 0.00 | ||||||
| Subscriptions | 22571.72 | 23649.00 | Scout Levy | 5520.00 | 5002.00 | |||
| Gift Aid Refund | 0.00 | 1416.47 | Licence Fees | 0.00 | 0.00 | |||
| White Bear Way Income | 0.00 | 0.00 | Wreaths & Tributes | 37.40 | 0.00 | |||
| Group Camp | 0.00 | 0.00 | Jamboree | 0.00 | 0.00 | |||
| Other Events | 0.00 | 0.00 | Section Expenses | 5200.00 | 4600.00 | |||
| Uniform | 0.00 | 0.00 | Uniform | 316.74 | 0.00 | |||
| Bank Interest | 3.50 | 7.11 | Events | 230.00 | 239.25 | |||
| Donations – | White Bear Explorers | 0.00 | 0.00 | Walk Expenses | 0.00 | 0.00 | ||
| Rainbows/Brownies | 500.00 | 600.00 | Training | 1290.00 | 0.00 | |||
| Donations | 400.00 | 100.00 | ||||||
| Grants | 3012.00 | 9750.47 | 12817.34 | 9841.25 | ||||
| Refunds | 200.00 | 0.00 | HQ EXPENSES | |||||
| Repairs/Renewals | 259.59 | 508.82 | ||||||
| Rent/Rates | 814.16 | 814.16 | ||||||
| Services & Utilities | 2959.41 | 2831.85 | ||||||
| Insurance | 711.20 | 1153.36 | ||||||
| Cleaning & Sundries | 120.33 | 98.33 | ||||||
| Refunds | 0.00 | 0.00 | ||||||
| Building | 1250.38 | 13736.48 | ||||||
| Depreciation of Equipment | 656.84 | 389.01 | ||||||
| 19589.25 | 6771.91 | 29373.26 | 19532.01 | |||||
| 19589.25 | 29373.26 | |||||||
| Surplus Income over Expenditure | 7097.97 | 6149.79 | ||||||
| 26687.22 | 35523.05 | 26687.22 | 35523.05 | |||||
| BALANCE SHEET | AS AT 31ST MARCH 2022 | |||||||
| ACCUMULATED FUND | 2021/2022 | 2020/2021 | FIXED ASSETS | 2021/2022 | 2020/2021 | |||
| At 31st March… | 66172.92 | 60023.12 | Group HQ as at 31st March 2021 | 40479.45 | 40479.45 | |||
| Surplus Income | over Expenditure | 7097.97 | 6149.79 | Plus Additions to 31st March 2022 | ||||
| 40479.45 | 40479.45 | |||||||
| Equipment as at 31st March 2021 | 2204.37 | 2519.33 | ||||||
| Plus Additions to 31st March 2022 | 2174.58 | 74.04 | ||||||
| 4378.95 | 2593.37 | |||||||
| Less Depreciation of Equipment | 656.84 | 389.01 | ||||||
| 3722.11 | 2204.37 | |||||||
| CURRENT LIABILITIES | CURRENT ASSETS | |||||||
| Hardship/Jamboree Fund | 4085.76 | 4085.76 | ||||||
| Cash at Bank | 24973.45 | 19393.22 | ||||||
| Cash in Hand | 10.12 | 10.12 | ||||||
| 73270.89 | 66172.92 | 73270.89 | 66172.92 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th¢ truste¢sl members of q Ov¥J&-fy Charity no (if any) On accounts for the year ended £gsii o Qt)21 Set out on pages I report to the trustees on my examination of the accounts of the above charty (Ihe TNst") for the year ended 31 os .20. Responslbi11tios and As the charity trustees of the Tnjst. you are responsible for the pparatiOn basis of roport of the accounts in accordan with the requirements of the Charities Act 2011 {Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direclions given by the Charity Commission under section 145151{bl of the Act. I have ¢ompleted my examination. I confimi that no material matters have in connection w'rth come to my attention I the examination which gives me cause to belEve that in. any rnateflal respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not xcord with the 8Gcounting records Independent examlner's statsment I have no conc6ms and have CO across no other matters in connection wrth the examination to which attentTr should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Date: Slgned: Name: TIC-iE u£ L i. Relevant professional qualification(s) or body (rf any): Address: IL October 2018 IER