Registered Charity Number: 525023 Gilberdyke War Memorial Hall and Playing FiebJ NANCtAL 5fATEMEPS Year ending 31 May 2024 Phoenlx Accountancy and Business Consultsnry Limited
Gilberdyke War Memorial Hall and Playing ekI Charity No.. 525023 Contents to the Financial Ststements For the year ending 31 May 2024 Page Trust Annual Report Independent Examiners, Report Recelpts and Payments Account 10-11 ststement of Assets and Uabilities 12 Notes to the finala1 Ststements 13 -15
Gilberdyke War Memorial Hall and Playing FEkl Charity No: 525023 Trustees Annual Report For the year ending 31 May 2024 The Trustees present their report with the independently examined finanaal statements of Gllberdyke War Mer)rIal Hall and PlayirNJ eld, a registered chaiity, for the year ending 31 May 2024. Reference and Administrative Details of the Charity, its Trustees and Advisers Name ri Gilberdyke War Memorial Hall and Playing Field 525023 s Prind l Address: Gilberdyke War Memorial Hall aementhorpe Road Gilberdyke Brough East Yorkshire HU15 2UG Tr tees: Names of Trustee5 who served durlng the year and Sin the year end were as follows:_ Mr Jeff Pinkerton Mr Paul Reynolds Ms Susan Reynolds Mrs Yvonne Whiteford Mr Cart Stevens Mrs Helen Stevens Mrs Samantha Taylor-Dunn Mr Kevin Woolass Mrs Susan Pinkerton Treasurer & VI Chair Chair Secretary from July 2023 Resigned 4th Drnber 2023 Resigned 5th February 2024 Apinted 13th December 2023
Gllberdyke War Memorial Hall arKI Playing Fiekl Charity No: 525023 Trustees Annual Report For the year ending 31 May 2024 Inde endent Examiner: Rebecca Triffitt, MAAT practi Accountsnt Employee of: Phoenix Accountancy and Business Consultancy Limited Morlefs Cottage Morfevs Yard Walkergate Bevertey East Yorkshire HU17 9BY Bankers: Santsnder Customer sen11 Centre Bcy)tle Merseyside L30 4GB Santsnder Customer servi Centre 8c()tle Merseyside L30 4GB Structure, Govemance and Management vernin ment: Gilberdyke War Memorial Hall is a registered charity govemed by its Deed of AppOInent and Trust Deed dated 9th December 1971. Recruitment nd a inljnent f T stees: The Trustees form the Executjve C0mmti of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the memker5 of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM. The Dd of Appointment and Trust Deed of the Charity states that the Committee shall consist of not more than 18 elected members and 22 representstive members, and may not include more than 6 COpted members. Each current user group Is invited to nominate up to 2 repre5entstives to joln the War Memorial Hall Committ.
Gilberdyke War Memorial Hall and Playing eld Charity No: 525023 Trustees Annual Report For the year ending 31 May 2024 Recruitment int t of Trustees ntin At every AGM, all members of the Comtnittee shall retFre from office but they may be re-elected or re-apFy)inted. The proceedings of the committ shall not be invalidated by any failure to appolnt or any defect in the appointrnent dection or quallfication of any member. All trust are provided with the Chaiity Commi5gons'Roles and Responslbilities of Trustees,, the Constitution and the financial statements including the Annual Report. Any training required by the twstees may be requested at any int, where it is considered useful to their role as trust. nisational Structure: The board of Trustees manages the Charity, and alms to consider only strategic decisions at its meetiTrJs. Trustees are aware that any conflict of Interest is declared and recorded. The IM)ard holds its meeling on the first Monday of each month. Current er groups have their own lIcIeS induding InSUrdn wlicies. Risk Mana ement: The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate tho* risks. All systems and procedures are reviewed regularly to ensure they meet charity law and our own organisations aims and objecbve Objectives and Activities The objects of Gilberdyke War Memorial Hall and Playing Field a tr) provide a vlllage hall for the use of the inhabitsnts in the parish of Gilberdyke without distinction of political, ligIouS or other opinions and including the use for meetings, lectures and classes and for other fomis of recreation and leisure time UpatiOn with the object of improving the conditions of life for the Inhabitsnts.
Gilberdyke War Memoiial Hall and Playing Fd Charity No: 525023 Trustees Annual Report For the year ending 31 May 2024 Achievements and Perfornmnce Revi f Attivities 2 24 The Gllberdyke War Memorial Hall and PlayiThJ eld Trust are satisfied that for the year eIng 31 May 2024: 11 Plans are well under way to transition the Charity to the Parish Council as Sole Trustee for the surety of the hall going forward. This 15 likely to be in place by the end of 2024. A Management committ will tske over the roles of the current named tnjstee's arKI hall operaliorLS will continue as they do now. 2) Hall refurbishment actNities are to continue to improve and maintsln the hall building and annex. A list of works has been created with input from all trustees. Trse indude iterns gjdi as: a. Refurlyshment of the rear (East) toilets. (Plan2 for Wjan) b. Recovering the flat rcK)f. c. ImprovirKJ & damp proofing the Conferen r(x)m & storage areas. d. UFthting the internal ccrv systems. e. Updating the electrics to current regulattons. f. On-going repairs to the annexe. g. Car park repairs 3) It has become evldent that the East wing of ts building and the annex requlre more Involved stnjtturdl Maintenan works, these will need significant resource and investment to remedy. 4) VOluntr are still provlng difficult to atttact, but we will continue to try to add to the volunteer pool. Main ob'ectives for the followin ear: In shaping our objectives for the following year and planning our activities, the Trustees have considered the Charity Commission's guidan on public benefit and is regularly -vISIted. The main objectives for 2024125 a. Our work reflected our aims. Our resources were well managed. The Hall continues to maintsin sound financial health. There has been a major improvement to the look and feel of the hall cosmeticallyi
Gilberdyke War Memorial Hall and Playing ffeld Charity No: 525023 Trustees Annual Report For the year ending 31 May 2024 l)oth internally and extemally. This has ultimately resulted in more bo)kings. There has bn continued improvement to the look and f1 of the hall cosmeticalty, Ly)th intemally and externally. This has ultimatety resulted in more bcokings. User group and private tx)okirys are flourishlng and on a dalty basis the hall remalns very busy. The new Cv system Is Ilve and operational, Tr1p1ng to secure hall and the playing fields from vandalism and anti-wial behavlor. re By the end of the current finanaal year, May 31st 2026, most or all of the long tem projects should have bn completed. At that pjint, there slK)uld a dear direction for the Ikills future management from the sole trustee and incumbent management committee. Tho* persons will take advantage of the Hall IRing in a historlcalty physical and financlal condition, and focus on expandirwJ Hall athities insofar as they benefit the community. In this way, the Hall vvill be able to continue to meet its primary objeLtives, which are continuing as an essential resource for Gilberdyke and neighb)uring areas, while maintsining profitability to support oThJoing investsnent in Hall maintenance arKI improvements. Financial Review ese It is the aim of the Committee to retain a fixed amount of £IO,OCQ whlch is kept in the Savings account to ensure a sufficient buffer to enable effeclive finanaal decision-making, rather than short term decisions, and the charity has achieved this. The current balance In the Sawngs accounts is £69,121 as at 31st May 2024. This is unusually high, and temporary, being the result of a strategic initialive to support large planned capital expenditures. Most of the balance has been allocated to the car park project and other upcoming capital projects listed above, after which the Savings account should revert to more historical levels.
Gilberdyke War Memorial Hall and Playing Fidd Charlty No: 525023 Trustees Annual Report For the year ending 31 May 2024 Statement of disclosure of infomiation to Independent Examiner We, the Trustees of the charity who held Offi at the date of approval of these financial statements, each confinn so far as we are aware, that: the Is no relevant Inforniation of which the charity's IThdependent Examiner Is unaware. and we have taken all steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant inforniation and to establish that the charltvs independent examiners are avrdre of that infomiation. Trustee Dedarntion The Trustees dedare that they have approved the TrUStS Annual Report Signed on behalf of the chaiitys TrUstS Paul Reynol Chairperson Date: , I iolaiF-
Gilberdyke War Memorial Hall and playi e[d Charity No: 525023 Independent Examlnerfs Report to the Members of Gilberdyke War Memorial Hall and Playing Field I report on the accounts of Gilberdyke War MemorÈal Hall and Playiry Field for the year ending 31 May 2024, whlth are set out on pages 10 to 15. Respective responsibilities of Trustees and examiner The charitys trustees are reswnsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under s*ion 144 of the Charities Act 2011 (the Charities Act) aThJ that an irKlependent examination is needed. It is my responsibility to: examine the aOUnts urKler section 145 of the Charities A¢ to follow the procedures lald down in the getal Direttlons given ty the Charity Commission (under section 145(5)(b) of the [aritieS Act, and to state whether particular matters have come to my attentn. Basis of independent examinerfs report My examinatlon was carried out in accordance with general Directions given by the Charity Commission. An examination indudes a revlew of the accounting records kept by the charty and a comparlson of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conming any such matters. The procedures undettsken do rK)t provide all the evidence that would be required In an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf vlew and the rewrt is limit to those matters set out in the statement below. Independent examinerfs statement In connettion with my examlnation, no material matters have come to my attention which gives me cause to ERlieve that In, any material respert: accounting records were not kept in accordan with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connectlon wtth the examination to which attention should drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Triffitt, MAAT Practice Accountsnt, employ of: phniX Accountsncy arKJ Business Consultancy Limited Nodey's Cottage, Motlews Yard Walkergate, Beverfey HU17 9BY q@trtrt- Date:
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Gllberdyke War Memla1 Hall arnl Playing Fidd arity No: 525023 Statement of Assets and Liabilities As at 31 May 2024 2024 Totsl 2023 Total Monetary Assets Current Account Investment Account Bar Cash General Cash Total Monetary Assets 20,641 69,121 19,390 63,416 3,216 978 Comprising: Unrestricted Funds Restricted Funds 92,791 187 978 84,482 187 Non-monetary Assets and Liabililies Fixed knets for the Charity's use PA System Bouncy Castle Noti Board Computer Equipment Water Heater Heat Pumps (Annex & conferen RCMJM) Furntture & Fixtures New Rcv)f for the Annex - 21122 Speakers Bar Shutters C 60 Chairs 2,000 1,200 350 1,318 69 7,766 12,964 8,000 2,090 3,000 9,853 2,000 1,200 350 1,098 69 7,766 12,536 8,000 2,090 Debto Creditors Accounts Fee - Current Year 596 596 521 521 These financial statements vRre approved by the commtttee on (J and signed behalf (date) Mr Paul Reynolds, Chairperson The notes on pages 13 -15 form part of these financial statements 12
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Gilberdyke War Memorial Hall and Haylng ld Charty No: 525023 Notes to the Financial Statements For the year ending 31 May 2024 Restricted Funds Balan at 01106123 Incoming OutgDing Movement In Rur Balan at Fund Transfers 31105124 Restoration and repalrs RegislEr Two Ridings Poli Commissic 136 51 136 51 (1,818) (9,853) 218 2,853 7,000 Gilberdyke Parish Council ERVHN 3,000 (3,821) 821 50 11,650 (15,542) 187 3,892 187 A brief description of the rthitted funds is shovm below: Restoration and Repai Hull and East Riding artsb[e Trust provided restricted funding in a previous year for restordtson and repairs. Register East Ri'ding of Yorkshire provided restrlcted funding to SUPFrf)rt us going cashless at the Hall. Two Ridings Community Foundation Restricted funding was recelved from Two Ridings Community Foundation to contrrbute towards 60 new chairs Police Commission Restricted grant was received from the Poli Commission to provide an Upgde of CCThI's around the hall and larml. Gilberdyke Parish Council Restritted grant was received from the Poli Commission to contslbute towards costs of groundwork which is needed for the CCN cameras. East Riding Willage Hall Network Restritted grant was received from Ea* Riding Village Hall Network to pay for membership for 23124. 14
Gilberdyke War Memorial Hall and Playing Field CJ)arfty No: 525023 Notes to the Financial Statements For the year ending 31 May 2024 Payments to Trusteas No remunerBtion directly or Indirecuy out of the funds of the Charity was paid or payable for the year to any Trustee. There was troK) reimbursement of Irdvel expenses paid to one Trustees In triis year. Taxation Gilberdyke War Memorial Hall and Playing FEeld is a registered charity. All the Charltles, Income is applied to its charitable objectives and the assoclatlon Is therefore exempt under aJrTent legislation from most forms of taxation. The charFty is not VAT registered and all exditUre includes irrecoverdble VAT. 15