2024-12-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	1	2	4	4	3	1	1	2	2	4
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			1st Whitchurch Scout Group 1st Whitchurch(Sir J Herbert Cory's Own)Scout Group 5 2 4 9 5 9 1 0 0 1 0 5 9 3
			The Scout Hall,Rear of
			12 PENLLINE ROAD
			WHITCHURCH
			CARDIFF Postcode				C	F	1	4	2	A	D

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Neale Thomas	Chair
Rebecca Allsopp	Treasurer
Sian Widdows	Secretary
Les Hancock	Senior Volunteer, GroupScout Leader
Helen Williams	Beaver Scout Leader

Type of advisor Name Address

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and between 2-6 Trustees and meets a minimum of every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. Other training is completed in line with Scout Association requirements. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and between 2-6 Trustees and meets a minimum of every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. Other training is completed in line with Scout Association requirements. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life.

Section B

Structure, governance and management (continued) Risk and Internal Control

The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions, hall rental to other community organisations and other fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions or hall rental charges to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 authorisers for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	Our experienced section leadership teams provide a wide scope of activities for the young people in our Beaver, Cub and Scout sections. The activities are inclusive and provide opportunities for the young people to participate, have opportunities to contribute and lead activities commensurate with their experience and knowledge. The group actively participates in local events such as the Rememberance Day parade and supports the gang show.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Beavers ran a full programme throughout the year including crafts, games, badgework and we had good numbers swimming up to Cubs. We have a reasonably healthy waiting list and welcomed new members. Cubs ran an extensive programme with many cubs gaining several badges through the year and we had several cubs moving into the Scouts. Scouts ran a full programme including several camps/nights away events, and older Scouts completed their Gold expedition walking the Wales Coastal path in Gower.

Section E

Financial Review

Quantify and explain any designations Brief statement of the charity’s policy on reserves

We have not specifically designated any funds. However, we continue to operate a robust repair and maintenance programme so that our premises remain in optimum condition for all users. The Group held reserves of approximately £65,000 against this at year end. This is above the level required for operating expenses. However this can be explained by previous rental income and subsequent to this reporting period in April 2025 one of our regular tenants has found alternative premises. In addition, the Cardiff Scouts Xmas post never restarted after COVID and this used to be a source of good income, so we have prudently managed reserves so we have funds to cover at least two years running costs. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold at least a sum equivalent to 12 months running costs, circa £25000.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Our main focus for 2025 and beyond is threefold (1) to recruit additional members to the executive team to support indoor and outdoor maintenance and successors for officer roles (2) to recruit additional uniform volunteers to support our youth sections (3) to support our section leaders to continue to deliver the wide and varied programme of activities for each section
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Neale Thomas	Neale Thomas	Neale Thomas	Neale Thomas	Neale Thomas	Neale Thomas	Sian Widdows
	Neale Owen Thomas						Sian Widdows
	Chair						Secretary
	2 1 1 0 2 5
	2	1	1	0	2	5

1[st] Whitchurch (Sir J Herbert Cory’s Own) Scout Group

Year ended 31 December 2024

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