## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Whitchurch Scout Group
1st Whitchurch(Sir J Herbert Cory's Own)Scout Group
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2
4
9
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3||||||||||| ||||The Scout Hall,Rear of||||||||||| ||||12 PENLLINE ROAD||||||||||| ||||WHITCHURCH||||||||||| ||||CARDIFF
Postcode||||C|F|1|4|2|A|D| ## Names of the charity trustees who manage the charity |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---| |Neale Thomas|Chair|| |Rebecca Allsopp|Treasurer|| |Sian Widdows|Secretary|| |Les Hancock|Senior Volunteer,
GroupScout Leader|| |Helen Williams|Beaver Scout Leader|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| Type of advisor Name Address |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer,
Secretary and between 2-6 Trustees and meets a minimum
of every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board. Other training is completed in line with Scout
Association requirements.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer,
Secretary and between 2-6 Trustees and meets a minimum
of every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board. Other training is completed in line with Scout
Association requirements.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| ## **Section B** ## **Structure, governance and management (continued) Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions, hall rental to other community organisations and other fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions or hall rental charges to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 authorisers for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Our experienced section leadership teams provide a wide
scope of activities for the young people in our Beaver, Cub
and Scout sections. The activities are inclusive and provide
opportunities for the young people to participate, have
opportunities to contribute and lead activities commensurate
with their experience and knowledge. The group actively
participates in local events such as the Rememberance Day
parade and supports the gang show.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Beavers ran a full programme throughout the year including
crafts, games, badgework and we had good numbers
swimming up to Cubs. We have a reasonably healthy
waiting list and welcomed new members. Cubs ran an
extensive programme with many cubs gaining several
badges through the year and we had several cubs moving
into the Scouts. Scouts ran a full programme including
several camps/nights away events, and older Scouts
completed their Gold expedition walking the Wales Coastal
path in Gower.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|We have not specifically designated any funds.
However,
we continue to operate a robust repair and maintenance
programme
so
that
our
premises
remain
in
optimum
condition for all users.
The Group held reserves of approximately £65,000 against
this
at
year end. This
is above the level required for
operating expenses. However this can be explained by
previous rental income and subsequent to this reporting
period in April 2025 one of our regular tenants has found
alternative premises.
In addition, the Cardiff Scouts Xmas
post never restarted after COVID and this used to be a
source of good income, so we have prudently managed
reserves so we have funds to cover at least two years
running costs.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
at least a sum equivalent to 12 months running costs, circa
£25000.
| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Our main focus for 2025 and beyond is threefold (1) to
recruit additional members to the executive team to support
indoor and outdoor maintenance and successors for officer
roles (2) to recruit additional uniform volunteers to support
our youth sections (3) to support our section leaders to
continue to deliver the wide and varied programme of
activities for each section| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|**Neale Thomas**|**Neale Thomas**|**Neale Thomas**|**Neale Thomas**|**Neale Thomas**|**Neale Thomas**|**Sian Widdows**| |---|---|---|---|---|---|---|---| ||||||||| ||Neale Owen Thomas||||||Sian Widdows| ||||||||| ||Chair||||||Secretary| ||2
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1
0
2
5||||||| ||2|1|1|0|2|5|| ## **1[st] Whitchurch (Sir J Herbert Cory’s Own) Scout Group** ## **Year ended 31 December 2024** 1st Whitchurch Scout Group Receipts & payrnent5 acwunls For Ihe year 1st j￿uSry 2024 k$ 31st Dec8mb8r2024 2024 iknIEstncf£dtunds (knreslrifiadtunos memb2thpsub5criptionspa￿On Youth piografflrne &èctNrties Countilraie5&waste 3.133 4.737 1.729 1.489 3.051 2.125 13.179 2.57J 2.753 1.137 4n Warer&svdRrage EiectrKaEas Insurance Repa115&rewials MaTeiiats&eouipmetft &￿￿tOc1 & badg4s DDnaOon5&erfts ceTrce5 16.652 2.S78 235 71 IOSM&QBO 268 310 Health&5af*y Hireol ￿lidIn 243 150 Tatsip4ymfits 34 N•tofrnuW(payThntil -j.oi s,In 5hluwJ5￿l￿Ierwj 68.WS 74.077 eS.#91 1•Ikn>￿rtth SCO￿ Gr x24 trt 31*0•(•¥I*21Q4 S1015 io.y £.K £ Fptssoep Toasu¢U Ind•￿ndent examln•rfs report on tho accounts to the InJst••s of 1° Vvhltchurch Scout Group (Charlty No. 524959) I re￿1 to Ir￿le85 on my examin8li)n ofihe a¢counts ol tho *ove c*• (Y Trusn for the year ended 31• December 2024. A6 Ihe chartlls tW8leeB. you are r¢spongible br thè prnparatknn of the acuxA)ts in ac¢cKdarth the TequireThnts ol th8 Chark*sAcl 2011 l ￿pOrt In r6¥Frft ol rry examinabon of the Trusf8 accl￿nts Carr￿d out under 8ecth)n 145 01 the 2011 Act in carying out my exaninatsjn. I h8ve folbwed al the appftable tXre¢tknn8 given by Charty Cornn￿SsIOn S￿l￿)n 145(SXbl of tho ACL l am quaiif*d to undertake ts examin•tvJn by be*¥ a wallw follow ol ts Insthute of Financlal A¢￿UnIants. I hats? ￿)mpletod my examination, I C￿rt￿nn that rn malerfal m•tter8 to my attentk)n in connocts)n wrth the axamlnalon gives ￿ c¥u88 to bdl that Wl, any material IwpecL the ac(*7￿tIr￿j were not W In *cordanca ¥*lth ae(kn 130 01 Ih Charilies Act., or tho aec(yJnts dKI nat K£x)r¢l wlh thè acAxmtry records,. or acco￿￿ not +X)mpty wllh Ihe app￿4b￿ requ*ements a)n¢emlng lh8 lonn and contenl of •>))unt¥ Set oul in th8 Chafrties (Accounts and ReForts) Regulations 2C(18 otr*r than any requirement that tho aco)unts give a aThJ I￿r. vlew which is rK•I 8 TrNqtter cons￿￿Or*I as part of * iTrJepgrthnl examinatK)n. I have Th> 9)￿•M5 and hai•* ¢ome acr088 Tr) other mattws Sn conn￿1ft U •xamlnalth to %*thith attenlkin be drawn in thL8 report In Order lo en*>l& pvop8r und8f8tarnllry of the acoxmts to be reac￿d. Sbned Name & addre￿.. Da￿d G8reth Pcwse cjo lo•tor *vJunting gffjup lid. 12 C￿1 Y Parc, Ty Gla8. C8rdiff CF14 5GH auallfic41ion.' FFA. FAI&