1[st] DINAS POWIS SCOUT GROUP
TRUSTEES ANNUAL REPORT Year 2020
Period 1 January 2020 to 31 december 2020
REGISTERED CHARITY number 524945
Scout Registration number 10142
Principal address Scout Hall 9 Highwalls Road, Dinas Powis, Vale of Glam CF64 4AG
The current Group Trustees are Chairman Daniel Davies Secretary Christine Southwell Resigned May 2021 Post vacant Treasurer Tracy Sevinc
Committee Members Tessa Robinson Reg Spackman Jill Harvey Kate Mathews Craig Hurst Group President Colin Turner Group Scout Leader Nicholas Phillips Scout Leader Tom Dyer Cub Scout Leader Ian Robinson Acting Beaver Leader Ann Spackman
Independent Financial Examiner Mr Paul Williams
STRUCTURAL GOVERNANCE AND MANAGEMENT
The group governing documents are those of the Scouts They consist of a Royal Charter which in turn gives authority to the byelaws of the Association and the Policy Organisation and Rules POR of the Scouts. The Group is an independent Charitable Trust established under its rules which are common to all scouts.
The trustees are appointed in accordance with the Policy organisation and rules of the Scouts.
The Scout Hall Site and buildingsare held freehold in the joint names of
Edward Jenkins 18 Mill Road,Dinas Powis
Simon Watts 3 Castlewood Cottages Dinas Powis
Howard Gaylard 5 Cherry Close, Dinas Powis
The building is registered with the Land Registry Wales title number CYM372050
The Group is managed by the Group Executive Committee, the members of which are the Charity Trustees of the Scout Group which is an educational charity. AS Trustees they are responsible for complying with legislation applicable to charities.This includes the registrtation,keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee should consist of 3 independent representatives, Chairperson,Secretary and Treasurer together with the Group Scout Leader,Assistant Group Scout Leadser,individual section Leaders and parent representation.
The Executive meets about 6 times per year.
This group Executive Committee exists to support the Group Scout Leader in meeting the responsiblities of his appointment and is responsible for:The maintenance of group property and any vehicle The raising of funds and the administration of the group finances The insurance of persons,property and equipment. Group Public Occasions Assisting in the recruitment of leaders and other Adult support Appointing any sub committees as may be required
Appointing group administrators and advisors other than those elected.
The Group Executive has identified the major risks to which they believe the group is exposed.These have been reviewed and systems have been established to mitigate against them.
The main areas of concern have been identified as:-
DAMAGE TO THE BUILDING<PROPERTY AND EQUIPMENT
The group has sufficient building and contents insurance in place to mitigate against permanent loss.
INJURY TO LEADERS, HELPERS,SUPPORTERS AND MEMBERS The Group through payment (Capitation) fees contribute to the Scouts national accident insurance policy.
Risk assessment are undertaken before all activities. Additional personal accident cover also exists.
REDUCED INCOME FROM FUNDRAISING
The group is primarily reliant on income from subscriptions and fudraising. The group hold a reserve sufficient to ensure the continuity of activities should there be a major redction In Income.
The Committee may raise the value of subscriptions to increase the income to the group on an “On Going” basis.
LOSS OF LEADERS
The Group is totally reliant upon volunteers to run and administer the activities of the group if there was a reduction in the number of leaders to an unacceptable level to a particular section or the group as a whole there would have to be a contraction or closure of a section or in the worst case scenario the complete closure of the group.
REDUCTION IN MEMBERSHIP
The group provides activities for all young people aged 6 to 14 years. Substantial reduction in numbers could result in the closure of a section or the whole group.
OBJECTIVES and ACTIVITIES
The objective of the group are as a unit of the Scouts namely to actively engage and support young people in their personal development, empowering them to make a ppsitive contribution to society.
This is described in POR by the values and method of scouting.
ACHIEVEMENTS AND PERFORMANCE
Despite the effects of Corona Virus the declared membership of all sections into 2021 remains viable
.Several Adult Leaders managed to complete Wood Badge training on line during lockdown.
One Cub Leader was awarded the Silver Wolf award after his long involvement in the movement
FINANCIAL REVIEW
Fund Raising has been impracticable. The Scout Post was not able to run .resulting in a large drop in income .
The final payments of grant aid for the redevelopment were not received until 2021 but reserves
permitted the Group to make final payment to the Contractor and installation of floor finishes.
RESERVES
The long term policy on reserves has been to hold sufficient to continue the charitable
activities of the group when income and fund raising actvities fall short. WE are fortunate to have received Corona Support Grants from the Welsh Government.
Future policy will be to retain reserves of approximately 40% of recurring expenditure.
INVESTMENT POLICY
The group has not of recent years had sufficient funds to invest whilst interests are so low.
WE have adopted a risk averse strategy with funds. All funds are this held in instant access accounts using main stream banks The Trustees have approved the report above
Signed on behalf of Trustees…………………………………………. Chairman
Date…………………………………………….
Sheet12
1[st] DINAS POWIS SCOUT GROUP
FINANCIAL ACCOUNTS
YEAR ENDING 31 DECEMBER 2020
Page 1
Sheet11
1[st] DINAS POWIS SCOUT GROUP YEAR ENDING 31 DECEMBER 2020
FINANCIAL ACCOUNTS
CONTENTS Receipts and payments (income) Receipts and Payments (Expenditure) Statement of Assets and liabilties( Balance Sheet) 4/5 Notes to the Accounts independent Examiners report
Page 2
Sheet1
| Group Annual Accounts | 2019 | |||
|---|---|---|---|---|
| 2020 | ||||
| INCOME | ||||
| Activities | 214.5 | 1662.5 | ||
| Donations | ||||
| Camps | 240.64 | 8065.69 | ||
| ??? | camps prepaid due to Corona shutdown | 411.76 | ||
| Subscriptions pre lockdown | 2242.41 | 6277.23 | ||
| Hall Hire | 530 | 3446 | ||
| Scoutpost Balance received late | 700.5 | 5601.75 | ||
| Census rebate | 39 | |||
| ??? | Subs Transfer | 301.71 | ||
| ??? | Group Levy | 240 | ||
| Fundraising ex post | 97.6 | 6112.29 | ||
| Redevelopment Donations | 505 | 8845 | ||
| ??? | Section Levy | 3966.81 | 685 | |
| Gift Aid refund | nil | 2108.1 | ||
| Brownie Donation | 300 | |||
| Misc | 26 | 1011.86 | ||
| Transfer from Redev account | 15456.47 | |||
| Gov Grant Corona Virus | 10000 | |||
| Redev Grants | 45802.05 | 72600.94 | ||
| Minibus Hire by others | 0 | 765 | ||
| Charity Fund Raising by Cubs | 540 | |||
| ________ | ||||
| TOTAL | 64865.51 | 117220.39 | ||
| Items rearranged by accountant | ||||
| LESS Expenditure(next page) | 62060.97 | 149375.16 | ||
| ________ | ||||
| Surplus DEFICIT) | 2804.54 | (32,154.77 |
Page 3
Sheetl Page 4
Sheet2
| Group Accounts 2020 | ||||
|---|---|---|---|---|
| EXPENDITURE | 2020 | 2019 | ||
| activity cost | 239.64 | 2987.33 | ||
| camp cost | 375.79 | 6675.75 | ||
| Camp fee repaid | 70 | |||
| Neckers ettc | 99 | 214.8 | ||
| Badges | 132.26 | 691.09 | ||
| Subscriptions | 7517.61 | 3808.8 | ||
| Equipment | 112.49 | |||
| Cost of Hire (tables) | 400 | |||
| Group Levy | 240 | |||
| Hall Maintenance | 757.92 | 289.8 | ||
| Water | ||||
| Gas | ||||
| Electricity | ||||
| Hall utilities | 1449.57 | 1617.62 | ||
| Boiler Maintenance | ||||
| Hall cleaning | 1034.2 | |||
| Insurance | 2155.36 | 3083.47 | ||
| Misc | 232.12 | 751.41 | ||
| Unpaid in 2019 | 312.8 | |||
| Motor Expenses Minibus | 846.65 | inc insurance | 921.41 | |
| post& Statuonary | 12.04 | 19.2 | ||
| Motor Repairs | 99.37 | 979.79 | ||
| 2019/20 | Scout Post Expenses | 1131 | 1244.22 | |
| Transfer to Redevelopment | 10000 | Cash Flow | ||
| Transferfrom redev account | 15456.67 | Cash Flow | ||
| Broad Band Contract | 173.22 | |||
| Redevelopment | 124374.48 | |||
| Floor Covering in redevelopment | 2653.36 | |||
| Contract Works 2D | 42063.23 | |||
| Radiator disabled toilet | 452.63 | |||
| Charity donation Murch Com Cent | 540 | |||
| Depreciation | 26 | 26 | ||
| TOTAL EXPENSES | 62060.97 | 149375.16 | ||
| Cheques not presented | 112.54 | |||
| Less Income | 117220.39 | |||
| _________ | ||||
| Defcit in year | -32154.77 | |||
| General Notes | ||||
| Utilities are Fixed Term where | ||||
| Available | ||||
| Welsh Gov Building Grant | 42220.38 | |||
| Vale of Glam Building Grant | 3581.67 | |||
| ____ | ||||
| Redev Grant Total in yr | 45802.05 | |||
| Vale of Glam Corona Grant (1) | 10000 | |||
| Gift aid claim 2020 not claimed un | 2021 | |||
| Further Corona Grant in 2021 | balance of | |||
| redevelopment grant |
Page 5
Sheet2 paid in 2021 Page 6
Sheet2 Page 7
Sheet3
!ST DINAS POWIS SCOUT GROUP
STATEMENT OF ASSETS AND LIABILITIES
AS AT31 DECEMBER 2020
| TANGIBLE FIXED ASSETS | as at | as at | |
|---|---|---|---|
| 12/31/20 | 12/31/19 | ||
| Propertyatcost or valuation | 320388 | 270388 | |
| Fixtures and Equipment at cost | 10635 | 10635 | |
| ________ | |||
| 331023 | 281023 | ||
| less Depreciation | 31018 | 30992 | |
| ________ | |||
| -5 | 300005 | 250031 | |
| Current Assets | |||
| Cash at Bank | 27741.19 | 25100.25 | |
| Cash in hand | 255.92 | 66.32 | |
| ________ | |||
| -6 | 27997.11 | 25166.57 | |
| ________ | |||
| NET ASSETS | 328002.11 | 275197.57 | |
| RESERVES | |||
| Proft & Loss Brought Forward | 25197.57 | 57352.34 | |
| Defcit ( Surplus) for year | 2804.54 | -32154.77 | |
| ________ | |||
| Proft or Loss carried Forward | 28002.11 | 25197.57 | |
| REVALUATION RESERVE | 7 | 300000 | 250000 |
| Approved………………………………………Chair | |||
| Approved………………………………………GSL |
Page 8
Sheet3
/
_ _ / ______
/
Page 9
Sheet4
1[st] DINAS POWIS SCOUT GROUP
NOTES TO THE ACCOUNTS
YEAR ENDING 31 DECEMBER 2019
1 1 FUNDRAISING INCOME
| 1 | 1 FUNDRAISING INCOME | ||
|---|---|---|---|
| 2020 | 2019 | ||
| General | 97.6 | ||
| Redevelopment donations | 505 | ||
| Jumble Sales | 1695.44 | ||
| Fetes etc | 202.28 | ||
| Tesco Dinas Powis | 185.42 | ||
| Auction | 2437.8 | ||
| Brownie fundraising | 300 | ||
| Quiz Night | 1281.35 | ||
| Book Sales | 10 | ||
| ________ | |||
| 602.6 | 6112.29 | ||
| 2 | 2 REDEVELOPMENT DONATIONS | ||
| Unite Union | 500 | ||
| Freemasons | 500 | ||
| Barretts | 1000 | ||
| YMCA charity | 5000 | ||
| Residents | 1185 | ||
| Misc | 160 | ||
| DP rotary | 500 | ||
| __ | |||
| 8845 | |||
| 3 | 3 CLEANER | 1034.2 | 938 |
| inc furlough payments | |||
| 4 | 4 HALL UTILITY PAYMENTS | ||
| Swalec | 360 | 360 | |
| British Gas | 582 | 636 | |
| Boiler Maintenance | 313.57 | 333.62 | |
| Welsh Water | 194 | 288 | |
| _________ | |||
| 1449.57 | 1722.1 |
5 5 TANGIBLE FIXED ASSETS
Freehold Improvements Fixtures MINIBUS Property to bui;lding & Fittings AT COST OR VALUATION as at 1[st] January 2020 250000 20388 10635 nil Revaluation after redevelopment completed 50000 0 ________ as at 31 December 2020 300000 20388 10635
Page 10
Sheet4
| DEPRECIATION | ||||
|---|---|---|---|---|
| as at 1stJanuary 2020 | 20388 | 10604 | ||
| Depreciation | 2038.8 | 26 | ||
| ________ | ||||
| as at 31stDecember 2020 | 22426.8 | 10630 | ||
| 20,38810,635 | /10,630 | |||
| Net book value 31/12/201 | 250000 | 31 | ||
| Net Book Value 31/12/202 | 300000 | 1067.19 | 115.48 | |
| 0 | 5 | |||
| NOTE | Building is Not depreciated | |||
| Page 4 |
Page 11
Sheet4 TOTALS 281023 331023 Page 12
Sheet4
30966 57.74 ____ 31023.74 250031 301182.67 300005
Page 13
Sheet5
1[st] DINAS POWIS SCOUT GROUP
NOTES TO THE ACCOUNTS continued YEAR ENDING 31 DECEMBER 2020
6 6 BANK ACCOUNTS and CASh in Hand
| NATWEST | Executive | 21125.15 |
|---|---|---|
| NATWEST | REDEVELOPMENT | 3821.57 |
| NATWEST | Scout Troop | 1599.73 |
| CASH | Scout Troop | 223.84 |
| NATWEST | Cub Pack | 186.4 |
| Cash | CUB PACK | 32.08 |
| Lloyds Bank | Beaver Colony | 1008.34 |
| ___ | ||
| Total cash in hand | 27997.11 |
This includes some Corona Grant Payments Redevelopment Money is reserved to pay retention monies when due
7 7 REVALUATION RESERVE
Freehold Property Scout Hall
300000
8 GENERAL NOTES
Minibus Fuel charged direct to user Bus on SORN most of period but insured Gas and Electricity are on Fixed Term Tarriffs Electricity has Smart Meters Tangible Fixed Assets have been revalued after Completion of Building Works It is NOT a Resale Valuation
Page 14
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