1[st] DINAS POWIS SCOUT GROUP TRUSTEES ANNUAL REPORT Year 2020 Period 1 January 2020 to 31 december 2020 REGISTERED CHARITY number 524945 Scout Registration number 10142 Principal address Scout Hall 9 Highwalls Road, Dinas Powis, Vale of Glam CF64 4AG The current Group Trustees are Chairman Daniel Davies Secretary Christine Southwell Resigned May 2021 Post vacant Treasurer Tracy Sevinc Committee Members Tessa Robinson Reg Spackman Jill Harvey Kate Mathews Craig Hurst Group President Colin Turner Group Scout Leader Nicholas Phillips Scout Leader Tom Dyer Cub Scout Leader Ian Robinson Acting Beaver Leader Ann Spackman Independent Financial Examiner Mr Paul Williams STRUCTURAL GOVERNANCE AND MANAGEMENT The group governing documents are those of the Scouts They consist of a Royal Charter which in turn gives authority to the byelaws of the Association and the Policy Organisation and Rules POR of the Scouts. The Group is an independent Charitable Trust established under its rules which are common to all scouts. The trustees are appointed in accordance with the Policy organisation and rules of the Scouts. The Scout Hall Site and buildingsare held freehold in the joint names of Edward Jenkins 18 Mill Road,Dinas Powis Simon Watts 3 Castlewood Cottages Dinas Powis Howard Gaylard 5 Cherry Close, Dinas Powis The building is registered with the Land Registry Wales title number CYM372050 The Group is managed by the Group Executive Committee, the members of which are the Charity Trustees of the Scout Group which is an educational charity. AS Trustees they are responsible for complying with legislation applicable to charities.This includes the registrtation,keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee should consist of 3 independent representatives, Chairperson,Secretary and Treasurer together with the Group Scout Leader,Assistant Group Scout Leadser,individual section Leaders and parent representation. The Executive meets about 6 times per year. This group Executive Committee exists to support the Group Scout Leader in meeting the responsiblities of his appointment and is responsible for:The maintenance of group property and any vehicle The raising of funds and the administration of the group finances The insurance of persons,property and equipment. Group Public Occasions Assisting in the recruitment of leaders and other Adult support Appointing any sub committees as may be required Appointing group administrators and advisors other than those elected. The Group Executive has identified the major risks to which they believe the group is exposed.These have been reviewed and systems have been established to mitigate against them. The main areas of concern have been identified as:- ## DAMAGE TO THE BUILDING C)1, i'l l Tr: I)INAS I)()IVI.S 4iC()II'I' (:11{)[ Ji r¢port on Ili¢ iiCCOilI)1s f()r IIIL. yL'nr cii(ILIl 31, 1)L'cciiII)cr 2Q20. wliicli iirL' $¢1 oiil on Ilic nccoiiii)¢ll)J'll)g PiigLS. '1-Iii% IILpoi1 is liiiqilc .solcly lo Il)L. -friislLLS ill IlLC()ril¢ll)c¢ willi 5cclion 145 of Ilic Cl)Iirilics Acl 21111. My i¥'()rk lias l)LLiTr 111)(ILrliikcii .51) Ili¢ql I Illlbylll .sliilL. lo Ilic C llnrily I nislccs Ilio.sL iiinllcr.s l