2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	4	M	2	2	2	3	1	3	M	2	3
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			1st Llangollen Scout Group 5 2 4 8 7 0 0 4 3 2 4
			Llangollen Scout & Guide HQ
			West Street
			Llangollen, Denbighshire
			Postcode				L	L	2	0	8	E	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14	Trustee Name	Office (if any)	Dates acted if not for whole year
	JodyJones	Chair
	Rebeca Roberts	Treasurer
	Roger Cragg	GroupScout Leader
	Bronwen Scott

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues Trustee selection methods How the charity is constituted Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life.

2 LT700001 (27 February 2024)

Section B

Structure, governance and management (continued)

Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	The Group operates 4 sections, Beavers, Cubs, Scouts and Explorers covering the ages from 6 to 18 years. Meeting are held weekly during term time. Opportunities are provided evey month for the Scouts and Explorers to go camping, and every term for the Beavers and Cubs. Mountaineering and kayaking are the main adventurous activities undertaken with the Explorers being offered the DofE programme.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The numbers of young people registered in the group in January 2023 was 119. Leader numbers remain very healthy at 22.
Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 5 months running costs, circa £6000 The Group held reserves of approximately £10,750 against this at year end. This is above the level required for operating expenses. However this can be explained by a a capital grant and gift aid claim. At the end of the next financial year we expect the funds to be at the agreed level.

5 LT700001 (27 February 2024)

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1st Llangollen Scouts

Accounts for the period 1st April 2022 to 31st March 2023

Income for year Subscriptions Donations Fundraising Gift aid Scouts summer fundraising D of E Interest Other Camps and activities Income Total income for the year Expenditure for year Insurance Capitation Camps and activities Expenditure Scarves and badges New equipment OSM Fees Hut expenditure Other Expenses Total Expenditure for the year Profit / (loss) for year Opening balance at bank Cash in bank @ 01/4/2022 Natwest Current Account Natwest Reserve Account Lloyds Treasurers account Cash in bank @ 31/3/2023 Natwest Current Account Natwest Reserve Account Lloyds Treasurers account Cash at bank @ 31/03/2022 Surplus for the year Unpresented cheques at 31/3/2022 Cash in bank @ 31/3/2023

31st March 2023 8,568.00 £ 50.00 £ 1,162.46 £ 2,125.31 £ - £ 56.00 £ 3.62 £ 625.00 19,895.50 £ 32,485.89 £ 462.64 -£ 6,604.50 -£ 20,304.12 -£ 1,182.35 -£ 2,513.34 -£ 1,006.35 -£ 577.08 -£ 1,699.09 -£ 34,349.47 -£ 1,863.58 -£ 3,472.55 £ 822.79 £ 8,318.49 £ 12,613.83 £ 5,597.86 £ 826.41 £ 4,325.98 £ 10,750.25 £ 12,613.83 £ 1,863.58 -£ - £ 10,750.25 £ - £

Llangollen Scout Group Charity Number.. 524870 Independent examiner's report to the trustees of 1st Uangollen Scout Group I report to the trustees on my examination of the accounts of the 1st Llangollen Scout Group Ithe Charity) for the year ended 31 March 2023. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111'the Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent exarniner's statement I have completed my examination. I confirm that no material matters have come to my attention in connectr.on with the examination giving me cause to believe that in any material respect= accounting records were not kept in respett of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Lionel Bould Relevant professional qualification or membership of professional bodies lif anv): Address: Blaenau Dwr Farm, Froncysyllte, LL20 7RY Date 0710912024