## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**4**|**M**|**2**|**2**|**2**|**3**|**1**|**3**|**M**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Llangollen Scout Group
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14|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||JodyJones|Chair|| ||Rebeca Roberts|Treasurer|| ||Roger Cragg|GroupScout Leader|| ||Bronwen Scott||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues
Trustee selection methods
How the charity is constituted
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
Type of governing document|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group operates 4 sections, Beavers, Cubs, Scouts and
Explorers covering the ages from 6 to 18 years. Meeting
are held weekly during term time. Opportunities are
provided evey month for the Scouts and Explorers to go
camping, and every term for the Beavers and Cubs.
Mountaineering and kayaking are the main adventurous
activities undertaken with the Explorers being offered the
DofE programme.
| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (27 February 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The numbers of young people registered in the group in
January 2023 was 119. Leader numbers remain very
healthy at 22.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 5 months running costs, circa £6000
The Group held reserves of approximately £10,750 against
this at year end. This is above the level required for
operating expenses. However this can be explained by a a
capital grant and gift aid claim. At the end of the next
financial year we expect the funds to be at the agreed level.| ||| ||| 5 LT700001 (27 February 2024) Further fFna￿aTr d8Ws Tho Grwts Irtcffie arKI EyEwdtbJre Is small arKI a8 a have Suffid￿l turth to Inv06t in Iow.Iwm invffitmwts guth 48 *o¢k8 shar& Th• Group has b%¥efore a low rlsk strat&Jy to tr nvoslmwl d rts lurth. All are hdd in cash U￿r0 only mwnslraAm bar*s or swth'8B or Tr $4xwl C*4￿tiveS ol the ctslty" The Group Trust•9 Board rwJulaAy monilor5 the 01 ' bOlar￿ WKI ts irttffe51 ralos to tho group o￿aInS maxlmum value aTrJ irKome tryn rt8 bw*irvJ afrarynthts. C*asionalty thts may SrwrAve aruunt tho1 rtyuire8 a ¢￿0d of bofor• lurKts may be tdore doiivJ so the Grrw Tr￿tIO Board co￿K18r3 ca8h ffow rffju1r&m￿ts. An8 low lthur8 pericth Idelw'Lry ol arry significant aGYvrti•s 4am•J to aclu Th• Iruste8s dthr• hav• Iho tr￿¢•¢$. rqport abo4 s￿n￿l on bthaN of Ilkj ¢hariV8 tru8t•es ur•(•l Full n￿1￿1) Cra Po￿tIon {eg Swtsy, Chairl Gr Ch&r LTIOOCQ1127 Febnwy a)241 ## **1st Llangollen Scouts** ## **Accounts for the period 1st April 2022 to 31st March 2023** |**Income for year**
Subscriptions
Donations
Fundraising
Gift aid
Scouts summer fundraising
D of E
Interest
Other
Camps and activities Income
**Total income for the year**
**Expenditure for year**
Insurance
Capitation
Camps and activities Expenditure
Scarves and badges
New equipment
OSM Fees
Hut expenditure
Other Expenses
**Total Expenditure for the year**
**Profit / (loss) for year**
**Opening balance at bank**
Cash in bank @ 01/4/2022
Natwest Current Account
Natwest Reserve Account
Lloyds Treasurers account
Cash in bank @ 31/3/2023
Natwest Current Account
Natwest Reserve Account
Lloyds Treasurers account
Cash at bank @ 31/03/2022
Surplus for the year
Unpresented cheques at 31/3/2022
Cash in bank @ 31/3/2023|**31st March 2023**
8,568.00
£
50.00
£
1,162.46
£
2,125.31
£
-
£
56.00
£
3.62
£
625.00
19,895.50
£
**32,485.89**
**£**
462.64
-£
6,604.50
-£
20,304.12
-£
1,182.35
-£
2,513.34
-£
1,006.35
-£
577.08
-£
1,699.09
-£
**34,349.47**
**-£**
**1,863.58**
**-£**
3,472.55
£
822.79
£
8,318.49
£
12,613.83
£
5,597.86
£
826.41
£
4,325.98
£
10,750.25
£
12,613.83
£
1,863.58
-£
-
£
10,750.25
£
-
£| |---|---| Llangollen Scout Group Charity Number.. 524870 Independent examiner's report to the trustees of 1st Uangollen Scout Group I report to the trustees on my examination of the accounts of the 1st Llangollen Scout Group Ithe Charity) for the year ended 31 March 2023. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111'the Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent exarniner's statement I have completed my examination. I confirm that no material matters have come to my attention in connectr.on with the examination giving me cause to believe that in any material respect= accounting records were not kept in respett of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Lionel Bould Relevant professional qualification or membership of professional bodies lif anv): Address: Blaenau Dwr Farm, Froncysyllte, LL20 7RY Date 0710912024