2025-03-31-accounts - Isle Of Anglesey District Scout Council

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	1	2 0	2	4	to end date	to end date	to end date	3		0		2	5
Section A		Reference and administration details
Charity name		Isle of AngleseyDistrict				Scout Council

Other names the charity is known	by	ScoutsMôn

Registered charity number (if any)		5 2	4	8	0

HQ registration number

Charity’s principal address		Y Berllan
		Llanfaes
		Beaumaris, Anglesey
				Postcode			L	L	5	8	8	R	F
Names of the charity trustees who manage		the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Stephen Buckley	Chair
David Johnson	Secretary
Noel Kerr	Treasurer
Adrian Williamson
RobertEvans	LeadVolunteer	April - December
DavidWilson
Delyth Wilson
Annie Simmonite
Malcolm Rogers
CarolJohnson

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

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Section B	Structure, governance and management
Description of the charity’s trusts (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted
	The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
You may choose to include additional
information, where relevant, about:

The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 2 months of joining the Board.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.

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Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from the District Levy and grants. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of levy to increase the income to the District on an ongoing basis, either temporarily or permanently. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B
Structure, governance and management (continued)

Risk and Internal Control
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from the District Levy and grants. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of levy to increase the income to
the District on an ongoing basis, either temporarily or
permanently.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Scout Groups provide these activities all year round. Our groups are based in Beaumaris, Menai Bridge, Amlwch, Holyhead, Llanfairpwll, Llangefni.

4 LT700001 (14 September 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Please refer to the District Website and the annual report shared at the District AGM.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The District held reserves of approximately £38k against this at year end. This is above the level required for operating expenses. However this can be explained by our plans to invest in purchasing / developing our campsite. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to 12 months running costs, circa £25k.

5 LT700001 (14 September 2024)

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;

The District Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the District Trustee Board
considers the cash flow requirements.

Investment Policy
The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	purchase of the land that we currently use as our campsite. The District has the ambition to secure a long term lease /

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Stephen Buckley						David Johnson

Chair						Secretary
D D M M Y Y
D	D	M	M	Y	Y

6 LT700001 (14 September 2024)