## Trustees' Annual Report ## For the period |From (start date)|**1**|**4**|**2**
**0**|**2**|**4**|to end date|to end date|to end date|**3**|**1**||**0**|**4**||**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A**|||**Reference and administration details**|||||||||||||| |Charity name|||Isle of AngleseyDistrict||||Scout Council|||||||||| |||||||||||||||||| |Other names the charity is known|by||ScoutsMôn|||||||||||||| |||||||||||||||||| |Registered charity number (if any)|||5
2|4|8|0||||||||||| |||||||||||||||||| |HQ registration number||||||||||||||||| |||||||||||||||||| |Charity’s principal address|||Y Berllan|||||||||||||| ||||Llanfaes|||||||||||||| ||||Beaumaris, Anglesey|||||||||||||| ||||||Postcode|||L|L||5|8||8|R|F| |Names of the charity trustees who manage|||the charity|||||||||||||| |**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---| |Stephen Buckley|Chair|| |David Johnson|Secretary|| |Noel Kerr|Treasurer|| |Adrian Williamson||| |RobertEvans|LeadVolunteer|April - December| |DavidWilson||| |Delyth Wilson||| |Annie Simmonite||| |Malcolm Rogers||| |CarolJohnson||| |||| |||| |||| |||| |||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
You may choose to include additional
information, where relevant, about:|The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 2 months of joining the Board.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.| |---|---| ||| 2 LT700001 (14 September 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from the District Levy and grants. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of levy to increase the income to
the District on an ongoing basis, either temporarily or
permanently.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Scout Groups provide these activities all year round. Our
groups are based in Beaumaris, Menai Bridge, Amlwch,
Holyhead, Llanfairpwll, Llangefni.| 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Please refer to the District Website and the annual report
shared at the District AGM.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The District held reserves of approximately £38k against this
at year end. This is above the level required for operating
expenses. However this can be explained by our plans to
invest in purchasing / developing our campsite.
**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The District Trustee
Board considers that the District should hold a sum equivalent
to 12 months running costs, circa £25k.| ||| ||| 5 LT700001 (14 September 2024) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|The District Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the District Trustee Board
considers the cash flow requirements.

**Investment Policy**
The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.

| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||purchase of the land that we currently use as our campsite.
The District has the ambition to secure a long term lease /| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Stephen Buckley||||||David Johnson| ||||||||| ||Chair||||||Secretary| ||D
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