2021-03-31-accounts - 2nd Acomb (St Stephen's) Scout Group

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2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST MARCH 2021

REFERENCE AND ADMINISTRATION DETAILS

TRUSTEES: Ex - Officio [Appointment]

n Group Scout Leader
s Rebecca Lincoln

TRUSTEES: Elected

n Treasurer
n Secretary
Paul Gregson Rachel Bramwell

TRUSTEES: Nominated [Appointment]

n Chairman
Vice Chairman
s Robert Dickenson Vacant

LEADERS & REPRESENTATIVES

n Scout Leader
Cub Scout Leader - Apaches Cub Scout Leader - Mohawks Beaver Scout Leader - Tuesday Beaver Scout Leader - Thursday Explorer Leader
n Parent Representative - Scouts Parent Representative - Cubs Parent Representative - Cubs Parent Representative - Beavers
n Parochial Church Council

Nik Owen Debbie Gregson Janet McPherson Julie Owen Trevor Foot Alex Roworth Lisa West Lucy King Michelle Fairclough Laura Wells-Law Pete Viveash

BANKERS:

Barclays Bank plc, Parliament Street, York

OTHER ADVISORS:

n Redmire Station House Redmire Station House Young Leader Support

THE SCOUT ASSOCIATION REGISTRATION NUMBER:

CHARITY REGISTRATION NUMBER:

s Richard White
s Alex Roworth Janet McPherson
14342
524830

CONTACT NAME & ADDRESS:

Mr. Robert Dickenson, 11 Muirfield Way, Acomb, YORK YO26 5QW

Trustees registered with Charities Commission
n Members of 2nd Acomb Scout Group Executive s Members of Redmire Station House Board of Trustees

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2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP TRUSTEE'S REPORT [CONTINUED] FOR THE YEAR ENDED 31ST MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association The Group is an educational charity managed by the Group Executive Committee, membership of which is set out above.

The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:

a) The maintenance of Group property;
b) The raising of funds and the administration of Group finance;
c) The insurance of persons, property and equipment;
d) Assisting in the recruitment of leaders and other adult support;
e) Appointing Administrators and Advisors other than those who are elected

Since 1988 the Group have owned Redmire Station House and this property is owned under a Declaration of Trust with a Board of 4 Trustees (2 Group Trustees and 2 Redmire Trustees - see above) assisted by a Chairman, the Group Scout Leader and 2 co-opted individuals. They are responsible for the day to day running, maintenance, financing and hiring of the property.

RISKS AND INTERNAL CONTROL

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

a) Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
b) Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
c) Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
d) Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then ther would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
e) Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

OBJECTIVES AND ACTIVITIES

The Purpose of Scouting - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting - As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live.

Belief - We explore our faiths, beliefs and attitudes.

Co-operation We make a positive difference; we co-operate with others and make friends

The range of activities provided for the children was seriously reduced due to the Coronavirus outbreak. All sections continued to provide activities throughout albeit mainly online.

PUBLIC BENEFIT

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

FINANCIAL REVIEW

Receipts have increased from £31k to £34k supported in the main by Government COVID Grants being ahead of previous years rentals for Redmire Station House. The closure of "Face to face" scouting due to the Coronavirus outbreak had an 18% reduction membership subscriptions. The Group is now upto date with Gift Aid claims creating £3k more receipts than the previous year. Expenditure fell by £4k in the main due to the cost of "face to face" activities reducing due to Coronavirus lockdowns. Repairs and running costs to the group's property increased by £6k whilst the Group's transport costs fell by £3k.

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Redmire Board of Trustees considers that they should hold a sum equivalent to 12 months running costs, circa £8k for any major building works being required.

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.

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2ND ACOMB (ST. STEPHENS) SCOUT GROUP RECEIPTS & PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31ST MARCH 2021

Total Receipts for the year Total Payments for the year Movement in Section Cash Balances Net receipts/(payments) for the period Cash, Bank and similar funds brought forward Cash, Bank and similar funds carried forward	This Year 34,264.63 23,341.19 - 10,923.44 22,644.31 £33,567.75	Restated 31st March 2020 31,187.83 28,075.22 4,699.76 7,812.37 14,831.94 £22,644.31

This 31st March Year 2020 MONETARY ASSETS: Group Deposit Account 10.91 10.91 Group Current Account 11,586.56 3,924.70 STATEMENT OF ASSETS & LIABILITIES at 31st March 2021	This 31st March Year 2020 MONETARY ASSETS: Group Deposit Account 10.91 10.91 Group Current Account 11,586.56 3,924.70 STATEMENT OF ASSETS & LIABILITIES at 31st March 2021
Sections Bank Accounts & Cash Redmire Bank Accounts & Cash less Advances	11,597.47 3,935.61 1,075.75 4,678.55 20,487.41 13,629.43
The Scout Association Short Term Deposit	33,160.63 22,243.59 407.12 400.72
	£33,567.75 £22,644.31
NON-MONETARY ASSETS: Redmire Station House Trailer Minibus Ford Transit - LD04YTF Minibus LDV - X739NUG Marquees Tentage Camping Equipment HQ Furniture & Equipment Trophies	459,000.00 443,000.00 1,300.00 1,300.00 2,500.00 2,500.00 500.00 500.00 5,000.00 5,000.00 3,000.00 3,000.00 1,300.00 1,300.00 1,300.00 300.00 100.00 100.00
	474,000.00 457,000.00
TOTAL ASSETS LESS LIABILITIES:	507,567.75 479,644.31

The above account and accompanying statements of assets and liabilities were approved by the Trustees on 26th April 2021 and signed on their behalf by

Mr. Robert Dickenson [Chairman]

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2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP RECEIPTS for the Year ended 31st March 2021

MEMBERSHIP SUBSCRIPTIONS Less Portion of DD Subscriptions to Sections Add Rebate from York Scouts, Ebor District Less Paid to York Scouts, Ebor District Inland Revenue - Gift Aid INVESTMENT INCOME RECEIVED Bank Interest The Scout Association Short Term Investment PROPERTY INCOME - REDMIRE STATION HOUSE Rent Electricity DONATIONS & GRANTS Ward Contributions Charities Trust Individual Give as You Earn EasyFund Redmire Station House - Grants Redmire Station House - Donations Other ACTIVITIES Group Events - in year Group Events - refunds Group Events - future FUND RAISING Marquee Hire Xmas Summer Music Supermarkets Other Bags4School SALE OF CAPITAL EQUIPMENT Miscellaneous Vehicles TOTAL RECEIPTS FOR THE YEAR	This Year 10,008.00 - 150.00 (4,743.00) 5,415.00 3,510.22 8,925.22 11.67 5.27 6.40 1,300.00 1,300.00 - 22,542.07 100.00 500.00 1,055.85 90.26 41.14 20,696.89 57.93 - 937.50 - (1,137.50) 2,075.00 548.17 - - - 548.17 - - 0.00 - - £34,264.63	Restated Previous Year 12,279.00 (1,680.40) 150.00 (4,950.00) 5,798.60 562.83 6,361.43 5.58 5.58 - 13,921.00 12,850.00 1,071.00 2,316.16 - - 71.69 1,642.32 58.77 - 481.00 62.38 5,642.54 3,906.54 - 1,736.00 2,941.12 585.00 1,064.00 466.71 256.91 188.50 380.00 0.00 - - £31,187.83

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2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP PAYMENTS for the Year Ended 31st March 2021

PREMISES SCOUT HQ: Light, Heat & Water Insurance Improvements Repairs PROPERTY IMPROVEMENTS & RUNNING COSTS Redmire Station House - Works Redmire Station House - Utilities ACTIVITIES: Group Events FUND RAISING: Marquee Hire Group Evening Equipment Repair Redmire Station House ADMINISTRATION / SUNDRY EXPENSES: Gifts Secretarial Expenses Refreshments Training Go Card Cost Bank Charge Redmire Station House Miscellaneous PURCHASE OF CAPITAL EQUIPMENT: Vehicles Other Minibus Mydonate PURCHASE OF BADGES/UNIFORMS: Badges/Uniform TRANSPORT RUNNING COSTS: Insurance & Road Fund Licences Fuel Repairs & Running Costs Minibus use PRESENTATIONS: Trophies TOTAL PAYMENTS FOR THE YEAR	This Year 3,958.49 1,229.56 1,441.42 819.03 468.48 14,234.45 8,431.88 5,802.57 320.38 320.38 0.00 - - - - 1,603.11 - 45.88 128.23 - 461.34 - 967.66 0.00 - - - 335.46 335.46 2,843.45 2,409.49 137.46 355.00 (58.50) 45.85 45.85 £23,341.19	Restated Previous Year 4,068.76 1,089.10 1,193.90 1,785.76 - 8,584.78 3,693.33 4,891.45 7,531.74 7,531.74 701.05 - 220.05 - 481.00 614.98 - - 99.58 - 465.15 - 50.25 1,485.04 - 1,580.04 (95.00) 53.49 53.49 5,001.67 1,261.70 1,128.83 2,755.64 (144.50) 33.71 33.71 £28,075.22

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INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP

I report on the Accounts of the Group for the year ended 31st March 2021.

Respective responsibilities of Trustees and Examiner

The Group's Trustees are responsible for the preparation of the Accounts and consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Act) and that an independent examination is required. It is my responsibility to:

1) Examine the Accounts under Section 145 of the 2011 Act;
2) To follow the procedures laid down in the General Directions given by the Charities Commissionunder Section 145(5)(b) of the 2011 Act;
3) To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions by the Charity Commission. An examination includes a review of accounting records kept by the Group and a comparison of the Accounts with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Accounts present a "true and fair view"and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention.

1) which gives me reasonable cause to believe that in any material respect the requirements.
a) to keep accounting records in accordance with Section 130 of the 2011 Act; and
b) to prepare Financial Statements which accord with the accounting records; and
c) to comply with the accounting requirements of the 2011 Act.

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.

Signed S Mountain

Name: Mrs S Mountain Qualification: CIMA Address: 19 Riverside Crescent Huntington York Date: 17th January 2022

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