## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST MARCH 2021**
## **REFERENCE AND ADMINISTRATION DETAILS**
## **TRUSTEES: Ex - Officio [Appointment]**
- n Group Scout Leader
- s Rebecca Lincoln
## **TRUSTEES: Elected**
- n Treasurer
- n Secretary
- Paul Gregson Rachel Bramwell
## **TRUSTEES: Nominated [Appointment]**
- n Chairman
- Vice Chairman
- s Robert Dickenson Vacant
## **LEADERS & REPRESENTATIVES**
- n Scout Leader
- Cub Scout Leader - Apaches Cub Scout Leader - Mohawks Beaver Scout Leader - Tuesday Beaver Scout Leader - Thursday Explorer Leader
- n Parent Representative - Scouts Parent Representative - Cubs Parent Representative - Cubs Parent Representative - Beavers
- n Parochial Church Council
Nik Owen Debbie Gregson Janet McPherson Julie Owen Trevor Foot Alex Roworth Lisa West Lucy King Michelle Fairclough Laura Wells-Law Pete Viveash
**BANKERS:**
Barclays Bank plc, Parliament Street, York
## **OTHER ADVISORS:**
- n Redmire Station House Redmire Station House Young Leader Support
## **THE SCOUT ASSOCIATION REGISTRATION NUMBER:**
## **CHARITY REGISTRATION NUMBER:**
- s Richard White
- s Alex Roworth Janet McPherson
- 14342
- 524830
## **CONTACT NAME & ADDRESS:**
Mr. Robert Dickenson, 11 Muirfield Way, Acomb, YORK YO26 5QW
- _**Trustees registered with Charities Commission**_
- n _**Members of 2nd Acomb Scout Group Executive**_ s _**Members of Redmire Station House Board of Trustees**_
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## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP TRUSTEE'S REPORT [CONTINUED] FOR THE YEAR ENDED 31ST MARCH 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association The Group is an educational charity managed by the Group Executive Committee, membership of which is set out above.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
- a) The maintenance of Group property;
- b) The raising of funds and the administration of Group finance;
- c) The insurance of persons, property and equipment;
- d) Assisting in the recruitment of leaders and other adult support;
- e) Appointing Administrators and Advisors other than those who are elected
Since 1988 the Group have owned Redmire Station House and this property is owned under a Declaration of Trust with a Board of 4 Trustees (2 Group Trustees and 2 Redmire Trustees - see above) assisted by a Chairman, the Group Scout Leader and 2 co-opted individuals. They are responsible for the day to day running, maintenance, financing and hiring of the property.
## **RISKS AND INTERNAL CONTROL**
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
- a) Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- b) Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
- c) Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- d) Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then ther would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
- e) Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
## **OBJECTIVES AND ACTIVITIES**
The Purpose of Scouting - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting - As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation We make a positive difference; we co-operate with others and make friends
The range of activities provided for the children was seriously reduced due to the Coronavirus outbreak. All sections continued to provide activities throughout albeit mainly online.
## **PUBLIC BENEFIT**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **FINANCIAL REVIEW**
Receipts have increased from £31k to £34k supported in the main by Government COVID Grants being ahead of previous years rentals for Redmire Station House. The closure of "Face to face" scouting due to the Coronavirus outbreak had an 18% reduction membership subscriptions. The Group is now upto date with Gift Aid claims creating £3k more receipts than the previous year. Expenditure fell by £4k in the main due to the cost of "face to face" activities reducing due to Coronavirus lockdowns. Repairs and running costs to the group's property increased by £6k whilst the Group's transport costs fell by £3k.
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Redmire Board of Trustees considers that they should hold a sum equivalent to 12 months running costs, circa £8k for any major building works being required.
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
Page 2 of 6
## **2ND ACOMB (ST. STEPHENS) SCOUT GROUP RECEIPTS & PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31ST MARCH 2021**
|Total Receipts for the year
Total Payments for the year
Movement in Section Cash Balances
Net receipts/(payments) for the period
Cash, Bank and similar funds brought forward
Cash, Bank and similar funds carried forward|This
Year
34,264.63
23,341.19
-
10,923.44
22,644.31
**£33,567.75**|Restated
31st March
2020
31,187.83
28,075.22
4,699.76
7,812.37
14,831.94
**£22,644.31**|
|---|---|---|
|This
31st March
Year
2020
**MONETARY ASSETS:**
Group Deposit Account
10.91
10.91
Group Current Account
11,586.56
3,924.70
**STATEMENT OF ASSETS & LIABILITIES at 31st March 2021**|This
31st March
Year
2020
**MONETARY ASSETS:**
Group Deposit Account
10.91
10.91
Group Current Account
11,586.56
3,924.70
**STATEMENT OF ASSETS & LIABILITIES at 31st March 2021**|
|---|---|
|Sections Bank Accounts & Cash
Redmire Bank Accounts & Cash less Advances|11,597.47
3,935.61
1,075.75
4,678.55
20,487.41
13,629.43|
|The Scout Association Short Term Deposit|33,160.63
22,243.59
407.12
400.72|
||**£33,567.75**
**£22,644.31**|
|**NON-MONETARY ASSETS:**
Redmire Station House
Trailer
Minibus Ford Transit - LD04YTF
Minibus LDV - X739NUG
Marquees
Tentage
Camping Equipment
HQ Furniture & Equipment
Trophies|459,000.00
443,000.00
1,300.00
1,300.00
2,500.00
2,500.00
500.00
500.00
5,000.00
5,000.00
3,000.00
3,000.00
1,300.00
1,300.00
1,300.00
300.00
100.00
100.00|
||**474,000.00**
**457,000.00**|
|**TOTAL ASSETS LESS LIABILITIES:**|**507,567.75**
**479,644.31**|
The above account and accompanying statements of assets and liabilities were approved by the Trustees on 26th April 2021 and signed on their behalf by
Mr. Robert Dickenson [Chairman]
Page 3 of 6
## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP RECEIPTS for the Year ended 31st March 2021**
|**MEMBERSHIP SUBSCRIPTIONS**
Less Portion of DD Subscriptions to Sections
Add Rebate from York Scouts, Ebor District
Less Paid to York Scouts, Ebor District
**Inland Revenue - Gift Aid**
**INVESTMENT INCOME RECEIVED**
Bank Interest
The Scout Association Short Term Investment
**PROPERTY INCOME - REDMIRE STATION HOUSE**
Rent
Electricity
**DONATIONS & GRANTS**
Ward Contributions
Charities Trust
Individual
Give as You Earn
EasyFund
Redmire Station House - Grants
Redmire Station House - Donations
Other
**ACTIVITIES**
Group Events - in year
Group Events - refunds
Group Events - future
**FUND RAISING**
Marquee Hire
Xmas
Summer Music
Supermarkets
Other
Bags4School
**SALE OF CAPITAL EQUIPMENT**
Miscellaneous
Vehicles
**TOTAL RECEIPTS FOR THE YEAR**|This
Year
10,008.00
-
150.00
(4,743.00)
5,415.00
3,510.22
**8,925.22**
**11.67**
5.27
6.40
**1,300.00**
1,300.00
-
**22,542.07**
100.00
500.00
1,055.85
90.26
41.14
20,696.89
57.93
-
**937.50**
-
(1,137.50)
2,075.00
**548.17**
-
-
-
548.17
-
-
**0.00**
-
-
**£34,264.63**|Restated
Previous
Year
12,279.00
(1,680.40)
150.00
(4,950.00)
5,798.60
562.83
**6,361.43**
**5.58**
5.58
-
**13,921.00**
12,850.00
1,071.00
**2,316.16**
-
-
71.69
1,642.32
58.77
-
481.00
62.38
**5,642.54**
3,906.54
-
1,736.00
**2,941.12**
585.00
1,064.00
466.71
256.91
188.50
380.00
**0.00**
-
-
**£31,187.83**|
|---|---|---|
Page 4 of 6
## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP PAYMENTS for the Year Ended 31st March 2021**
|**PREMISES SCOUT HQ:**
Light, Heat & Water
Insurance
Improvements
Repairs
**PROPERTY IMPROVEMENTS & RUNNING COSTS**
Redmire Station House - Works
Redmire Station House - Utilities
**ACTIVITIES:**
Group Events
**FUND RAISING:**
Marquee Hire
Group Evening
Equipment Repair
Redmire Station House
**ADMINISTRATION / SUNDRY EXPENSES:**
Gifts
Secretarial Expenses
Refreshments
Training
Go Card Cost
Bank Charge
Redmire Station House Miscellaneous
**PURCHASE OF CAPITAL EQUIPMENT:**
Vehicles
Other
Minibus Mydonate
**PURCHASE OF BADGES/UNIFORMS:**
Badges/Uniform
**TRANSPORT RUNNING COSTS:**
Insurance & Road Fund Licences
Fuel
Repairs & Running Costs
Minibus use
**PRESENTATIONS:**
Trophies
**TOTAL PAYMENTS FOR THE YEAR**|This
Year
**3,958.49**
1,229.56
1,441.42
819.03
468.48
**14,234.45**
8,431.88
5,802.57
**320.38**
320.38
**0.00**
-
-
-
-
**1,603.11**
-
45.88
128.23
-
461.34
-
967.66
**0.00**
-
-
-
**335.46**
335.46
**2,843.45**
2,409.49
137.46
355.00
(58.50)
**45.85**
45.85
**£23,341.19**|Restated
Previous
Year
**4,068.76**
1,089.10
1,193.90
1,785.76
-
**8,584.78**
3,693.33
4,891.45
**7,531.74**
7,531.74
**701.05**
-
220.05
-
481.00
**614.98**
-
-
99.58
-
465.15
-
50.25
**1,485.04**
-
1,580.04
(95.00)
**53.49**
53.49
**5,001.67**
1,261.70
1,128.83
2,755.64
(144.50)
**33.71**
33.71
**£28,075.22**|
|---|---|---|
Page 5 of 6
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP**
I report on the Accounts of the Group for the year ended 31st March 2021.
## **Respective responsibilities of Trustees and Examiner**
The Group's Trustees are responsible for the preparation of the Accounts and consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Act) and that an independent examination is required. It is my responsibility to:
- 1) Examine the Accounts under Section 145 of the 2011 Act;
- 2) To follow the procedures laid down in the General Directions given by the Charities Commissionunder Section 145(5)(b) of the 2011 Act;
- 3) To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions by the Charity Commission. An examination includes a review of accounting records kept by the Group and a comparison of the Accounts with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Accounts present a "true and fair view"and the report is limited to those matters set out in the statement below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention.
- 1) which gives me reasonable cause to believe that in any material respect the requirements.
- a) to keep accounting records in accordance with Section 130 of the 2011 Act; and
- b) to prepare Financial Statements which accord with the accounting records; and
- c) to comply with the accounting requirements of the 2011 Act.
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.
Signed S Mountain
Name: Mrs S Mountain Qualification: CIMA Address: 19 Riverside Crescent Huntington York Date: 17th January 2022
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