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2021-03-31-accounts

Huddersfeld North District Scout Council Annual Report & Accounts 2021

Annual Report & Accounts 2021

Annual Report and Accounts of

Huddersfield North District Scout Council 2021

Section A: Reference and administration details

Charity Name: Huddersfield North District Scouts Registered Charity Number: 524747 District registration number: 10001837 Charity’s principal address : 47a Sherwood Avenue, Bradley, Huddersfield HD2 1RQ

Name of the Charity Trustees who manage the Charity:

Steve Nattress District Chair Jason Robbins District Treasurer Rachel Jinks District Secretary Helen Roy District Commissioner Chris Stephens Member Steve Holland Member Mike Oldridge Member Darren Wood Member Graham Earnshaw Member Steven Ainley Deputy District Commissioner (Programme) (Ex officio member) Damian Butterworth District Explorer Scout Commissioner (Ex officio member) Ed Wilson District Scout Network Commissioner (Ex officio member) Yousuf Sajjad District Youth Commissioner (Ex officio member)

Auditor: John Wilson

Section B: Structure, Governance and Management

Type of governing document The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The District is a trust established under its rules which are common to all Scouts

Trustee selection methods

The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association

Huddersfield North Scouts

The District is managed by the District Executive Committee the members of which are the charity trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, additionally, the District Youth Commissioner; the District Explorer Scout Commissioner and the District Scout Network Commissioner are exofficio members and meets every 2 months.

Members of the Executive Committee completes ‘ Essential Information for Executive Committee’ training within the first 5 months of joining the committee.

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for:

The Executive Committee must also:

Annual Report & Accounts 2021

Risk and internal Control

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to property and equipment . The District would request the use of buildings, property and equipment from neighbouring organisation such as the Church, Community Centre and other Scout parts of the Scout County. Similar reciprocal arrangements exist with these organisations. The Group has sufficient Buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members . The District members are insured

through the capitation fees and contribute to the Scout Association national accident insurance policy. Risk assessments are undertaken before all activities.

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a minimum of 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C: Objectives and Activities

Summary of the objectives of the charity set out in its governing document .

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society

The Value of Scouting

As Scouts we are guided by these values:

Integrity We act with integrity; we are honest, trustworthy and loyal Respec t We have self respect and respect for others Care We support others and take care of the world in which we live Belief We explore our faiths, beliefs and at udes

Co-operation We make a positive difference; we co-operate with others and make friends

Public benefit statement

The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Huddersfield North Scouts

Section D: Achievements and Performance

Summary of the main achievements of the charity during the year are included in this report

Section E:

Financial Review

Reserves Policy

The District’s policy on reserves is to hold bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. sufficient resources to continue the charitable activities of the District should income and fundraising fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs.

The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements.

Receipts and Payments Accounts for the past year are included in this Annual Report.

Section F: Declaration

The trustees declare that they have approved the trustees’ report above (and attached)

Signed on behalf of the charity’s trustees

Signature:

Full Name:

Steve Nattress

Position: District Chair Date: 13/7/2021

Annual Report & Accounts 2021

TRUSTEES’ REPORT

To say this has been a trying year in scouting would be an understatement. The pandemic has brought significant challenges for those involved in organising scouting for our young members, not least in terms of safety, funding, recruitment and maintaining contact with those members.

The district personnel, led by DC Helen Roy, have worked hard to support the scout groups within Huddersfield North and, as we emerge into an environment as close to normal as we can foreseeably expect, the groups are in a good position to capitalise on a renewed vigour amongst young people to enjoy the opportunities that being a scout member can bring. On behalf of the Executive Committee I would like to express our sincere thanks to all of those uniformed leaders that have worked so hard in extraordinary circumstances and have made this possible.

Finally, I would like to take this opportunity to thank the members of the Executive Committee for their hard work and significant contribution over the past twelve months. I have witnessed first-hand their dedication and ingenuity to steer through the challenges during the period, and I’m privileged to have had the opportunity to do so.

Steve Nattress

District Chair

DISTRICT COMMISSIONERS REPORT

This year has been, strange and sometimes difficult, but definitely very different to that of a normal year in the life of scouting. It would be easy to define the year by the cancelled events or adaptations we have had to make, but every year there are one-off events and innovation, this year has simply accelerated that and we have seen incredible examples of imagination and ingenuity throughout the year.

Many of us have missed the human interaction that Scouting offers, the friendship and camaraderie, challenges and adventures. As restrictions on

Huddersfield North Scouts

activities are eased, I truly believe that Scouting is more important now than ever before, to give people a sense of connection and belonging, to give hope to a generation and to continue to develop skills for life.

My extreme admiration goes to all Leaders for their hard work in continuing to bring scouting to many of our members during the last 12 months. I would also like to extend my thanks to all members across the District, Executive Committees, Scout Active Support Members and the District Team, for your continued collaboration with the uniformed leadership teams in providing the much needed support and encouragement we have all needed over the last 12 months. As someone still relatively new to the DC role it gives me great confidence to see such a strong support structure, all focused on ensuring our young people receive the best scouting they possibly can.

At the annual census in January 2020 our number of young people and adult volunteers across the District was down by 20% on the previous year. These numbers are rising as we return to face to face Scouting but a number of our leaders are overstretched, often taking several roles within their groups and running sections with minimal Leaders. We need to find a way of supporting those who need it while attracting a new generation of adult volunteers to help us progress. If we can take care of our leaders, giving them the life opportunities they value, they will ensure an even greater number of young people acquire the unique skills for life that scouting offers. I am still searching for a Deputy DC to focus on strengthening our volunteer support across the District.

As we all personally begin to recover from the last 12 months of restrictions and limitations, things are starting to return, the sound of chatter and smell of wood smoke starting to fill the air again. Next year marks the 50th anniversary of the District and I look forward to celebrating in style. I wish you all every success and pledge any support we can offer, please remember we are only a phone call or an email away.

Helen Roy District Commissioner

Annual Report & Accounts 2021

What did we do in 20/21…...

We hunted around the District for Snowmen and made our own, for the County challenge.

Huddersfield North Scouts

We launched our new District Website to make it easier for people to get involved in Scouting and support our members better.

We took on the Necker Flip Challenge!

Annual Report & Accounts 2021

ANNUAL ACCOUNTS

Receipts & Payments Account summary for the year ended 31st March 2021

Unrestricted
Funds
Restricted
Funds		 Unrestricted
Funds
Restricted
Funds		 2020/2021
Total Funds		 2019/2020
Total Funds
£ £ £ £
Receipts
Note
Membership Subscriptons
less subscriptons paid on to County
Net membership subscriptons retained		 21,080 0 21,080 24,208
19,840 0 19,840 21,868
1,240 0 1,240 2,340
Investment income 177 0 177 109
Donatons/grants 3,750 0 3,750 160
Gif aided receipts 2,396 0 2,396 1,659
Actvites
1
6,418		 21,798 28,216 110,891
Fundraising
1,185		 0 1,185 4,109
Other Income
2
3,706		 0 3,706 9,768
TOTAL RECEIPTS 18,872 21,798 40,670
129,036
Payments
Premises/equipment
3
4,929		 0 4,929 9,833
Training
0		 0 0 10
Actvites
4
3,649		 64,427 68,076 55,605
Administraton expenses
188		 0 188 371
General expenses
5
26		 0 26 947
TOTAL PAYMENTS 8,792 64,427 73,219 66,766
Net of receipts/(payments) 10,080 (42,629) (32,549) 62,270
Cash funds last year end 68,143 82,452 150,595 88,325
Cash,bank and similar funds as 31st March 2021 78,223 39,823 118,046 150,595

The above account and accompanying statement of assets and liabilities were approved by the Trustees on Tuesday 13th July and signed on their behalf by the Chair of the Trustees

Huddersfield North Scouts

Receipts & Payments Account for the year ended 31st March 2021

Notes to the accounts
Unrestricted
Funds		 Restricted
Funds		 2020/2021
Total Funds		 2019/2020
Total Funds
£ £ £ £
1
Actvites

Beavers		 0
0
0
6,374
0
44
0
0
0
0
0		 0
0
0
0
0
0
0
0
0
0
21,798		 0
0
0
6,374
0
44
0
0
0
0
21,798		 1,735
Cub Scouts 1,286
Scouts 3,957
Explorers 20,474
The Rig SAS 648
BART SAS 0
District events 1,150
Internatonal Camp 303
Jamboree 2,376
Four Distrct Event - Marsden 3 Peaks 1,536
Internatonal Projects 77,426
6,418 78,962 28,216 110,891
2
Other Income
Sundry 105
6
1,500
2,095		 0
0
0
0		 105
6
1,500
2,095		 1
Badge receipts 273
Cowclife Scout Group loan repayment 0
Woodhouse Lodge 9,494
3,706 0 3,706 9,768
3
Premises/Equipment

Woodhouse Lodge expenses		 1,202
0
2,166
1,231
249		 0
0
0
0
0		 1,202
0
2,166
1,231
249		 1,399
Woodhouse Lodge refurbishment 171
District Resource Centre 4,645
District Resource Centre running expenses 2,733
Insurance - DRC & equipment 473
Equipment repairs & renewal 81 0 81 412
4,929 0 4,929 9,833

Annual Report & Accounts 2021

4
Actvites

Beavers		 0
0
0
3,046
69
372
162
0
0
0
0		 0
0
0
0
0
0
0
0
0
0
64,427		 0
0
0
3,046
69
372
162
0
0
0
64,427		 1,407
Cub Scouts 1,266
Scouts 1,896
Explorers 20,072
The Rig SAS 2,693
BART SAS 566
District events 391
Internatonal Camp 0
Jamboree 6,393
Four District Event - Marsden 3 Peaks 659
Internatonal Projects 20,262
3,649 64,427 68,076 55,605
5
General Expenses
Sundry 26
0
0
0		 0
0
0
0		 26
0
0
0		 0
Honorarium 250
District Scouters expenses 77
District Badge purchase 620
26 0 26 947

Huddersfield North Scouts

Statement of Assets & Liabilities at 31st March 2021

Unrestricted
Funds		 Restricted
Funds		 2020/2021
Total
Funds		 2019/2020
Total Funds
£ £ £ £
Monetary assets - Cash, bank and similar funds
Bank Current Accounts 51,206
238
26,038
639		 39,823
0
0
0		 91,028
238
26,038
639		 124,223
Bank Deposit Accounts 238
Scout Association Charity Deposit Account 25,861
Cash in hand 273
Non-GBP cash in hand 102
0
102		 0
78,223 39,823 118,046 150,595
Other Monetary assets
Tax claim for year ended 5 April 2020 0 0 0 2,480
Tax claim for year ended 31 March 2021 588 0 588 0
Loan to Cowcliffe Scout Group 100
5
1,491		 0
0
0		 100
5
1,491		 1,600
Interest on SA Charity Deposit Account
Sundry debtors 0
2,184 0 2,184 4,080
Non-monetary assets
Badge Stock (cost) 636
174,711
93,551
110,869
39,354
600
730
27,500
58,000		 0
0
0
0
0
0
0
0
0		 636
174,711
93,551
110,869
39,354
600
730
27,500
58,000		 620
Woodhouse Lodge (insurance valuation) 174,711
DRC land (cost) 93,551
District Resource Centre (insurance valuation) 110,869
General scouting equip (insurance valuation) 39,354
Cambodunum ESU equip (Trustees valuation) 0
Sedecim ESu equip (Trustees valuation) 0
BART SAS equipment (Trustees’ valuation) 27,500
The Rig SAS equipment (Trustees’ valuation) 58,000
505,951 0 505,951 504,605
Liabilities (due within one year)
Sundry creditors 2,411 0 2,411 354
2,411 0 2,411 354

Annual Report & Accounts 2021

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HUDDERSFIELD NORTH DISTRICT SCOUT COUNCIL

I report on the attached accounts of the District for the year ended 31 March 2021.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in, any material respect, the requirements: ∙ to keep accounting records in accordance with section 130 of the Charities Act; and ∙ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Wilson FCA 29 July 2021

c/o Hexagon Accountancy Limited 60A Saddleworth Road

Greetland Halifax HX4 8AG

Huddersfield North Scouts

DISTRICT CENSUS - January 31st 2021

2013 2014 2015 2016 2017 2018 2019 2020 2021
District 132 161 164 181 206 237 250 219 212
25th Salendine Nook 54 51 43 58 68 58 51 55 42
15th Cowclife 44 52 58 44 59 63 64 62 48
36th Oakes 71 65 66 50 52 58 59 56 51
31st Birchenclife 63 79 88 75 84 77 74 84 71
41st Bradley 49 56 54 56 53 65 63 51 37
16th Lindley 114 94 100 105 89 91 91 94 88
11th Outlane 92 91 77 70 79 80 74 74 60
26th Birkby 20 34 29 34 29 31 26 28 17
3rd New Horizons 56 88 60
21st Bees 98 54
639 683 679 673 719 760 808 909 740
2013 2014 2015 2016 2017 2018 2019 2020 2021
Beaver Scouts 119 131 127 114 126 133 138 158 104
Cub Scouts 150 146 137 132 139 126 152 186 154
Scouts 150 152 162 149 125 138 124 172 156
Explorer Scouts 88 109 102 100 99 116 110 100 82
Scout Network 16 9 27 34 41 33
Adults in Groups 106 93 111 111 143 158 186 188 170
Adults at District 39 52 40 51 78 62 64 64 41
639 683 679 673 719 760 808 909 740

Annual Report & Accounts 2021

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Huddersfield North Scouts