47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the financial year to 31 March 2025
1 Reference and Administration Details
Charity Name: 47[th] Doncaster (Edenthorpe) Scout Group as listed with Charity Commission Charity Number: 524734 as listed on Charity Commission register Scout registration 10012874 Principal Address: The Fred Gee Centre, Marian Road, Edenthorpe, Doncaster, DN3 2PT
1.1 Trustees
Paul Bailey, Group Chair Rebecca Wonham Group Secretary Zoe Sunshine Group Treasurer Colin Tidmarsh Group Lead Volunteer
2 Structure, Governance and Management
2.1 Governing Document
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.
2.2 Group Scout Council
The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:
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Scouters
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Colony Pack and Troop Assistants
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Skills Instructors
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Administrators
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Advisers
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Patrol Leaders
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All Parents of Beavers, Cubs and Scouts
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Any other supporters, including former Scouts and their parents, admitted by the Group Lead Volunteer, the Group Executive Committee or the Group Scout Council
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Explorer Scout Leaders (if stated in a Partnership Agreement)
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the District Commissioner and District Chair are ex-officio members of the Group Scout Council.
2.3 Constitution
The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.
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47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the financial year to 31 March 2025
It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents.
2.4 Trustee Selection
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution.
2.5 Group Executive Committee
The Group is led by a Group Lead Volunteer and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.
The Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:
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Comply with the Policy, Organisation and Rules of The Scout Association
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Protect and maintain any property and equipment owned by and/or used by the Group
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Manage the Group finances.
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Provide insurance for people, property and equipment.
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Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
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Promote and support the development of Scouting in the local area.
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Manage and implement the Safety Policy locally
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Ensure that a positive image of Scouting exists in the local community.
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Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the subCommittees
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Ensure that Young People are meaningfully involved in decision making at all levels within the Group
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The opening, closure and amalgamation of sections as necessary.
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And all other duties as set out in Policy, Organisation and Rules.
2.6 Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:
2.6.1 Injury to Leaders, Helpers, Supporters or Members
The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.
In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.
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47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the financial year to 31 March 2025
2.6.2 Damage to Buildings, Property or Equipment
The Group would request the use of buildings, property and equipment from neighbouring organisations.
The Group has sufficient contents insurance in place to mitigate against permanent loss.
2.6.3 Reduced Income from Subscriptions and Fund Raising
The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.
2.6.4 Reduction or Loss of Leaders
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.
2.6.5 Reduction or Loss of Members
If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.
3 Objectives and Activities
The primary objective of the Group is that of the Scout Association generally, namely:
‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’
The Values of Scouting
As Scouts we are guided by these values:
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Integrity - We act with integrity; we are honest, trustworthy and loyal.
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Respect - We have self-respect and respect for others.
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Care - We support others and take care of the world in which we live.
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Belief - We explore our faiths, beliefs and attitudes.
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Co-operation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the financial year to 31 March 2025
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
The activities of the Group are:
- The provision of the Scouting programme for 6–14 year old members
4 Achievements and Performance
The Group as a whole and the sections individually have delivered a broad range of evening, day, weekend and week-long activities and camps.
This year one of our Scouts will be attending the World Scout Jamboree in Korea.
We have strong links with the community and are regularly involved in community activities, such as the Remembrance Day parade and service
4.1 Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
5 Financial Review
5.1 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs.
The Group held reserves of approximately £11,500 against this at year end.
5.2 Investment Policy
The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, with a combination of short term and longer term deposit accounts to maximise interest recipts.
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47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the financial year to 31 March 2025
6 Declaration
The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:
Signature: Date: Full Name: Colin Tidmarsh Position: Group LeadVolunteer Signature: Date : Full Name: Paul Bailey Position: Group Chair
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Doncaster Danum Scouts
Income and Expenditure Account
for 12 months ending 31 March 2025
47th Doncaster (Edenthorpe)
| INCOME £ £ Subscriptions 12,060.00 Beaver subs 2,760.00 Cub Subs 5,172.00 Scout Subs 4,128.00 Major camps 18,785.00 Holland 2024 12,740.00 Scouts B2B camp 04/24 490.00 Cub Camp May 2024 5,555.00 Deferred Income - Korea 2023 0.00 Other Camps and Actvities 8,090.48 Bank Interest/fees 179.65 Gift Aid 2,509.62 Fundraising 0.00 Grants 0.00 Donations 5,879.17 47,503.92 Less: EXPENDITURE Section expenditure (general) 1,880.10 Beavers 446.73 Cubs 766.11 Scouts 667.26 Major Camps 24,242.92 Holland 2024 18,413.82 Scouts B2B camp 04/24 452.43 Cub Camp May 2024 5,376.67 Pre-payments re Jamboree (Korea 2023) 0.00 Activity based payments (Camps and other Activities) 8,386.84 Minibus General Expenditure 1,872.29 Capitation 4,562.50 Donations 0.00 Rent 2,518.00 Insurance 285.96 Finance fees 591.50 Scout Shop 893.18 Leader Uniform 68.05 Leader training 600.00 New equipment 817.52 Software Licencing 189.26 Sundry Expenses 316.91 Fundraising exps 0.00 47,225.03 NET SURPLUS / DEFICIT FOR THE YEAR 278.89 FUND BALANCE BROUGHT FORWARD 11,299.00 FUND BALANCE CARRIED FORWARD 11,577.89 £ TANGIBLE FIXED ASSETS Equipment (See Note) CURRENT ASSETS Co-op bank current account 1,351.29 Co-op bank Deposit account 10,135.00 Cash in hand (leader's cash float) Camp deposits in advance 586.60 Cub May camp 2026 (note 2026!) 330.00 Drum Hill summer camp 2025 236.60 Cub camp April 2025 20.00 12,072.89 CURRENT LIABILITIES Net income in advance: 495.00 Cub camp Aril 2025 165.00 Beaver camp April2025 60.00 Family camp 2025 240.00 Cub Challenge day 2025 30.00 NET CURRENT ASSETS 11,577.89 Financed by: FUND BALANCE CARRIED FORWARD 11,577.89 31 March 2025 Revenue BALANCE SHEET for 12 months ending 31 March 2025 (12 months to) 31 March 2025 (12 months to) |
£ £ 9,052 6,729 6,608 3,811 102 2,715 1,109 0 4,334 34,460 2,896 7,394 7,409 3,643 1,795 4,198 0 2,144 1,109 431 0 350 120 360 140 434 0 32,423 2,037 9,262 11,299 £ 3,669 11,955 0 0 15,625 4,327 11,299 11,299 31 March 2024 ( 12 months ) 31 March 2024 Revenue ( 12 months ) |
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47th Doncaster (Edenthorpe) Scout Group Charity number: 524734 Inde endent Examinerfs re ort I have examined the accounts of the 47th Doncaster (Edenthorpe) Scout Group for the period 11412024 to 311312025. Vth income below £250,000 they are eligible for an independent examination rather than an audit. I have followed the directions in the 2008 Regulations. Having studied a sample of the receipts and examined the expenditure based the bank statements, I can see that the group have worked hard to construct and present a set of acwunts derived from those bank statements. Material expenditure is in line with the group's aims and objectives. l am not aware of any matter that I believe indicates any cOnms. Examiner. Mr lan Hamier FCCA, 3 Pinfold Court, Bamby Dun, Doncaster , DN31 RQ Dated.. 14 May 2025