## **47[th] Doncaster (Edenthorpe) Scout Group** ## **Trustees Annual Report for the financial year to 31 March 2025** ## 1 **Reference and Administration Details** Charity Name: 47[th] Doncaster (Edenthorpe) _**Scout Group as listed with Charity Commission**_ Charity Number: 524734 as listed on Charity Commission register Scout registration 10012874 Principal Address: The Fred Gee Centre, Marian Road, Edenthorpe, Doncaster, DN3 2PT ## **1.1 Trustees** Paul Bailey, Group Chair Rebecca Wonham Group Secretary Zoe Sunshine Group Treasurer Colin Tidmarsh Group Lead Volunteer ## 2 **Structure, Governance and Management** ## **2.1 Governing Document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2 Group Scout Council** The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - Any other supporters, including former Scouts and their parents, admitted by the Group Lead Volunteer, the Group Executive Committee or the Group Scout Council - Explorer Scout Leaders (if stated in a Partnership Agreement) - the District Commissioner and District Chair are ex-officio members of the Group Scout Council. ## **2.3 Constitution** The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. Page 1 of 5 **47[th] Doncaster (Edenthorpe) Scout Group** ## **Trustees Annual Report for the financial year to 31 March 2025** It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents. ## **2.4 Trustee Selection** The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution. ## **2.5 Group Executive Committee** The Group is led by a Group Lead Volunteer and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group. The Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the subCommittees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6 Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are: ## **2.6.1 Injury to Leaders, Helpers, Supporters or Members** The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. Page 2 of 5 ## **47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the financial year to 31 March 2025** ## **2.6.2 Damage to Buildings, Property or Equipment** The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient contents insurance in place to mitigate against permanent loss. ## **2.6.3 Reduced Income from Subscriptions and Fund Raising** The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. ## **2.6.4 Reduction or Loss of Leaders** The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## **2.6.5 Reduction or Loss of Members** If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## 3 **Objectives and Activities** The primary objective of the Group is that of the Scout Association generally, namely: ‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scouting As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: Page 3 of 5 ## **47[th] Doncaster (Edenthorpe) Scout Group** ## **Trustees Annual Report for the financial year to 31 March 2025** - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 6–14 year old members ## 4 **Achievements and Performance** The Group as a whole and the sections individually have delivered a broad range of evening, day, weekend and week-long activities and camps. This year one of our Scouts will be attending the World Scout Jamboree in Korea. We have strong links with the community and are regularly involved in community activities, such as the Remembrance Day parade and service ## **4.1 Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## 5 **Financial Review** ## **5.1 Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs. The Group held reserves of approximately £11,500 against this at year end. ## **5.2 Investment Policy** The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, with a combination of short term and longer term deposit accounts to maximise interest recipts. Page 4 of 5 ## **47[th] Doncaster (Edenthorpe) Scout Group** ## **Trustees Annual Report for the financial year to 31 March 2025** ## 6 **Declaration** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: **Signature: Date:** Full Name: Colin Tidmarsh Position: Group LeadVolunteer **Signature: Date** : Full Name: Paul Bailey Position: Group Chair Page 5 of 5 Doncaster Danum Scouts Income and Expenditure Account ## **for 12 months ending 31 March 2025** ## 47th Doncaster (Edenthorpe) |**INCOME**
£
£
**Subscriptions**
12,060.00
Beaver subs
2,760.00
Cub Subs
5,172.00
Scout Subs
4,128.00
**Major camps**
18,785.00
Holland 2024
12,740.00
Scouts B2B camp 04/24
490.00
Cub Camp May 2024
5,555.00
Deferred Income - Korea 2023
0.00
Other Camps and Actvities
8,090.48
Bank Interest/fees
179.65
Gift Aid
2,509.62
Fundraising
0.00
Grants
0.00
Donations
5,879.17
47,503.92
Less:
**EXPENDITURE**
**Section expenditure (general)**
1,880.10
Beavers
446.73
Cubs
766.11
Scouts
667.26
**Major Camps**
24,242.92
Holland 2024
18,413.82
Scouts B2B camp 04/24
452.43
Cub Camp May 2024
5,376.67
Pre-payments re Jamboree (Korea 2023)
0.00
Activity based payments (Camps and other Activities)
8,386.84
Minibus General Expenditure
1,872.29
Capitation
4,562.50
Donations
0.00
Rent
2,518.00
Insurance
285.96
Finance fees
591.50
Scout Shop
893.18
Leader Uniform
68.05
Leader training
600.00
New equipment
817.52
Software Licencing
189.26
Sundry Expenses
316.91
Fundraising exps
0.00
47,225.03
NET SURPLUS / DEFICIT FOR THE YEAR
278.89
FUND BALANCE BROUGHT FORWARD
11,299.00
FUND BALANCE CARRIED FORWARD
11,577.89
£
**TANGIBLE FIXED ASSETS**
Equipment (See Note)
**CURRENT ASSETS**
Co-op bank current account
1,351.29
Co-op bank Deposit account
10,135.00
Cash in hand (leader's cash float)
Camp deposits in advance
586.60
Cub May camp 2026 (note 2026!)
330.00
Drum Hill summer camp 2025
236.60
Cub camp April 2025
20.00
12,072.89
**CURRENT LIABILITIES**
Net income in advance:
495.00
Cub camp Aril 2025
165.00
Beaver camp April2025
60.00
Family camp 2025
240.00
Cub Challenge day 2025
30.00
**NET CURRENT ASSETS**
11,577.89
Financed by:
**FUND BALANCE CARRIED FORWARD**
11,577.89
31 March 2025
**Revenue**
**BALANCE SHEET**
**for 12 months ending 31 March 2025**
(12 months to)
31 March 2025
(12 months to)|£
£
9,052
6,729
6,608
3,811
102
2,715
1,109
0
4,334
34,460
2,896
7,394
7,409
3,643
1,795
4,198
0
2,144
1,109
431
0
350
120
360
140
434
0
32,423
2,037
9,262
11,299
£
3,669
11,955
0
0
15,625
4,327
11,299
11,299
31 March 2024
( 12 months )
31 March 2024
**Revenue**
( 12 months )| |---|---| 47th Doncaster (Edenthorpe) Scout Group Charity number: 524734 Inde endent Examinerfs re ort I have examined the accounts of the 47th Doncaster (Edenthorpe) Scout Group for the period 11412024 to 311312025. Vth income below £250,000 they are eligible for an independent examination rather than an audit. I have followed the directions in the 2008 Regulations. Having studied a sample of the receipts and examined the expenditure based the bank statements, I can see that the group have worked hard to construct and present a set of acwunts derived from those bank statements. Material expenditure is in line with the group's aims and objectives. l am not aware of any matter that I believe indicates any cOn￿ms. Examiner. Mr lan Hamier FCCA, 3 Pinfold Court, Bamby Dun, Doncaster , DN31 RQ Dated.. 14 May 2025