47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024
1 Reference and Administraton Details
Charity Name: 47[th] Doncaster (Edenthorpe) Scout Group as listed with Charity Commission Charity Number: 524734 as listed on Charity Commission register
Scout registration 10012874 Principal Address: The Fred Gee Centre, Marian Road, Edenthorpe, Doncaster, DN3 2PT
1.1 Trustees
Paul Bailey, Group Chair Rebecca Wonham Group Secretary Zoe Sunshine Group Treasurer Colin Tidmarsh Group Scout Leader
2 Structure, Governance and Management
2.1 Governing Document
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.
2.2 Group Scout Council
The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:
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Scouters
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Colony Pack and Troop Assistants
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Skills Instructors
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Administrators
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Advisers
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Patrol Leaders
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All Parents of Beavers, Cubs and Scouts
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Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council
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Explorer Scout Leaders (if stated in a Partnership Agreement)
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the District Commissioner and District Chair are ex-officio members of the Group Scout Council.
2.3 Consttuton
The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.
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47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the fnancial year to 31 March 2024
It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents.
2.4 Trustee Selecton
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution.
2.5 Group Executve Commitee
The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:
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Comply with the Policy, Organisation and Rules of The Scout Association
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Protect and maintain any property and equipment owned by and/or used by the Group
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Manage the Group finances.
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Provide insurance for people, property and equipment.
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Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
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Promote and support the development of Scouting in the local area.
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Manage and implement the Safety Policy locally
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Ensure that a positive image of Scouting exists in the local community.
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Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the subCommittees
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Ensure that Young People are meaningfully involved in decision making at all levels within the Group
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The opening, closure and amalgamation of sections as necessary.
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And all other duties as set out in Policy, Organisation and Rules.
2.6 Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:
2.6.1 Injury to Leaders, Helpers, Supporters or Members
The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.
In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.
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47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024
2.6.2 Damage to Buildings, Property or Equipment
The Group would request the use of buildings, property and equipment from neighbouring organisations.
The Group has sufficient contents insurance in place to mitigate against permanent loss.
2.6.3 Reduced Income from Subscriptons and Fund Raising
The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.
2.6.4 Reducton or Loss of Leaders
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.
2.6.5 Reducton or Loss of Members
If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.
3 Objectves and Actvites
The primary objective of the Group is that of the Scout Association generally, namely:
‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’
The Values of Scoutng
As Scouts we are guided by these values:
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Integrity - We act with integrity; we are honest, trustworthy and loyal.
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Respect - We have self-respect and respect for others.
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Care - We support others and take care of the world in which we live.
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Belief - We explore our faiths, beliefs and at udes.
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Co-operation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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47[th] Doncaster (Edenthorpe) Scout Group
Trustees Annual Report for the fnancial year to 31 March 2024
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
The activities of the Group are:
- The provision of the Scouting programme for 6–14 year old members
4 Achievements and Performance
The Group as a whole and the sections individually have delivered a broad range of evening, day, weekend and week-long activities and camps.
This year one of our Scouts will be attending the World Scout Jamboree in Korea.
We have strong links with the community and are regularly involved in community activities, such as the Remembrance Day parade and service
4.1 Public beneft statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
5 Financial Review
5.1 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs.
The Group held reserves of approximately £11,299 against this at year end.
5.2 Investment Policy
The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies
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47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024
6 Declaraton
The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:
Signature: Date: Full Name: Colin Tidmarsh Position: Group Scout Leader Signature: Date : Full Name: Paul Bailey Position: Group Chair
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Doncaster Danum Scouts
Income and Expenditure Account
for 12 months ending 31 March 24
47th Doncaster (Edenthorpe)
| INCOME £ £ Subscriptions 9,052 Major camps 6,729 Thornthwaite summer camp 07/23 2,631 Family Camp 06/23 1,275 Scout No camp 11/23 635 Ramble camp 04/23 463 Beaver Sq Wood camp 05/23 525 Cub camp 03/2024 1,200 Deferred Income - Korea 2023 6,608 Other Camps and Actvities 3,811 Bank Interest/fees 102 Gift Aid 2,715 Fundraising 1,109 Donations 4,334 34,460 Less: EXPENDITURE Section expenditure (general) 2,896 Major Camps 7,394 Thornthwaite 07/23 2,769 Family camp 06/23 1,810 Scout NO camp 11/23 625 Ramble camp 04/23 477 Beaver camp 05/23 598 Cub Camp 03/2024 1114 Pre-payments re Jamboree (Korea 2023) 7,409 Activity based payments (Camps and other Activities) 3,643 Minibus General Expenditure 1,795 Capitation 4,198 Rent 2,144 Insurance 1,109 Finance fees 431 Leader Uniform 350 Leader training 120 New equipment 360 Software Licencing 140 Sundry Expenses 434 32,423 NET SURPLUS / DEFICIT FOR THE YEAR 2,037 FUND BALANCE BROUGHT FORWARD 9,262 FUND BALANCE CARRIED FORWARD 11,299 £ TANGIBLE FIXED ASSETS Equipment (See Note) CURRENT ASSETS Co-op bank current account 3,669 Co-op bank Deposit account 11,955 Cash in hand (leader's cash float) 0 Camp deposits in advance 0 Pre-payments re Jamboree (Korea 2023) 15,625 CURRENT LIABILITIES Net income in advance: 4,327 Ramble camp 04/23 Cub May camp 2024 1502 Holland summer camp 2024 2730 B2B Scout camp April 2024 95 Deferred Income - Korea 2023 NET CURRENT ASSETS 11,299 Financed by: FUND BALANCE CARRIED FORWARD 11,299 31 March 2024 Revenue BALANCE SHEET for 12 months ending 31 March 24 (12 months to) 31 March 2024 (12 months to) |
£ £ 7,720 8,150 3,964 4 1,873 0 2,939 24,649 2,709 7,742 4,750 2,941 3,526 2,016 252 388 296 240 447 72 173 25,554 -905 10,167 9,262 £ 1,073 7,804 44 570 6,409 15,900 6,638 30 6,608 9,262 9,262 31 March 2023 ( 12 months ) 31 March 2023 Revenue ( 12 months ) |
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47th Doncaster (Edenthorpe) Scout Group Charity number: 524734 Inde endent Examinerfs re ort I have examined the ac£ounts of the 68th DryKaster (Edenthorpe) Scout Group for the period 11412023 to 311312024. incc¥ne below £250.000 they are eligible for an independent examination rather than an audit. I have folloed the directions in the 2008 Regulats'ons. Having studied a sample of the receipts and examined the expenditure based the bank statements, I can see that the group have hard to a)nstruct and present a set of accounts derived from ttKEe bank statements. Material expenditure is in line ith the group's aims and objectives. l am not aware of any matter that I believe indicates any nrn$. Examiner. Mr lan Hamier FCCA, 3 Pinfold Court, Bamby Dun. Doncaster , DN31 RQ Dated: 28 May 2024