## 47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024 ## **1** Reference and Administraton Details Charity Name: 47[th] Doncaster (Edenthorpe) Scout Group as listed with Charity Commission Charity Number: 524734 as listed on Charity Commission register Scout registration 10012874 Principal Address: The Fred Gee Centre, Marian Road, Edenthorpe, Doncaster, DN3 2PT ## **1.1** Trustees Paul Bailey, Group Chair Rebecca Wonham Group Secretary Zoe Sunshine Group Treasurer Colin Tidmarsh Group Scout Leader ## **2** Structure, Governance and Management ## **2.1** Governing Document The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2** Group Scout Council The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council - Explorer Scout Leaders (if stated in a Partnership Agreement) - the District Commissioner and District Chair are ex-officio members of the Group Scout Council. ## **2.3** Consttuton The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. Page 1 of 5 ## 47[th] Doncaster (Edenthorpe) Scout Group ## Trustees Annual Report for the fnancial year to 31 March 2024 It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents. ## **2.4** Trustee Selecton The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution. ## **2.5** Group Executve Commitee The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the subCommittees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6** Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are: ## 2.6.1 Injury to Leaders, Helpers, Supporters or Members The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. Page 2 of 5 ## 47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024 ## 2.6.2 Damage to Buildings, Property or Equipment The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient contents insurance in place to mitigate against permanent loss. ## 2.6.3 Reduced Income from Subscriptons and Fund Raising The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. ## 2.6.4 Reducton or Loss of Leaders The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## 2.6.5 Reducton or Loss of Members If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## **3** Objectves and Actvites The primary objective of the Group is that of the Scout Association generally, namely: ‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scoutng As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and at udes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: Page 3 of 5 ## 47[th] Doncaster (Edenthorpe) Scout Group ## Trustees Annual Report for the fnancial year to 31 March 2024 - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 6–14 year old members ## **4** Achievements and Performance The Group as a whole and the sections individually have delivered a broad range of evening, day, weekend and week-long activities and camps. This year one of our Scouts will be attending the World Scout Jamboree in Korea. We have strong links with the community and are regularly involved in community activities, such as the Remembrance Day parade and service ## **4.1** Public beneft statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **5** Financial Review ## **5.1** Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs. The Group held reserves of approximately £11,299 against this at year end. ## **5.2** Investment Policy The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies Page 4 of 5 ## 47[th] Doncaster (Edenthorpe) Scout Group Trustees Annual Report for the fnancial year to 31 March 2024 ## **6** Declaraton The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: Signature: Date: Full Name: Colin Tidmarsh Position: Group Scout Leader Signature: Date : Full Name: Paul Bailey Position: Group Chair Page 5 of 5 Doncaster Danum Scouts Income and Expenditure Account ## **for 12 months ending 31 March 24** ## 47th Doncaster (Edenthorpe) |**INCOME**
£
£
**Subscriptions**
9,052
**Major camps**
6,729
Thornthwaite summer camp 07/23
2,631
Family Camp 06/23
1,275
Scout No camp 11/23
635
Ramble camp 04/23
463
Beaver Sq Wood camp 05/23
525
Cub camp 03/2024
1,200
Deferred Income - Korea 2023
6,608
Other Camps and Actvities
3,811
Bank Interest/fees
102
Gift Aid
2,715
Fundraising
1,109
Donations
4,334
34,460
Less:
**EXPENDITURE**
**Section expenditure (general)**
2,896
**Major Camps**
7,394
Thornthwaite 07/23
2,769
Family camp 06/23
1,810
Scout NO camp 11/23
625
Ramble camp 04/23
477
Beaver camp 05/23
598
Cub Camp 03/2024
1114
Pre-payments re Jamboree (Korea 2023)
7,409
Activity based payments (Camps and other Activities)
3,643
Minibus General Expenditure
1,795
Capitation
4,198
Rent
2,144
Insurance
1,109
Finance fees
431
Leader Uniform
350
Leader training
120
New equipment
360
Software Licencing
140
Sundry Expenses
434
32,423
NET SURPLUS / DEFICIT FOR THE YEAR
2,037
FUND BALANCE BROUGHT FORWARD
9,262
FUND BALANCE CARRIED FORWARD
11,299
£
**TANGIBLE FIXED ASSETS**
Equipment (See Note)
**CURRENT ASSETS**
Co-op bank current account
3,669
Co-op bank Deposit account
11,955
Cash in hand (leader's cash float)
0
Camp deposits in advance
0
Pre-payments re Jamboree (Korea 2023)
15,625
**CURRENT LIABILITIES**
Net income in advance:
4,327
Ramble camp 04/23
Cub May camp 2024
1502
Holland summer camp 2024
2730
B2B Scout camp April 2024
95
Deferred Income - Korea 2023
**NET CURRENT ASSETS**
11,299
Financed by:
**FUND BALANCE CARRIED FORWARD**
11,299
31 March 2024
**Revenue**
**BALANCE SHEET**
**for 12 months ending 31 March 24**
(12 months to)
31 March 2024
(12 months to)|£
£
7,720
8,150
3,964
4
1,873
0
2,939
24,649
2,709
7,742
4,750
2,941
3,526
2,016
252
388
296
240
447
72
173
25,554
-905
10,167
9,262
£
1,073
7,804
44
570
6,409
15,900
6,638
30
6,608
9,262
9,262
31 March 2023
( 12 months )
31 March 2023
**Revenue**
( 12 months )| |---|---| 47th Doncaster (Edenthorpe) Scout Group Charity number: 524734 Inde endent Examinerfs re ort I have examined the ac£ounts of the 68th DryKaster (Edenthorpe) Scout Group for the period 11412023 to 311312024. incc¥ne below £250.000 they are eligible for an independent examination rather than an audit. I have follo*ed the directions in the 2008 Regulats'ons. Having studied a sample of the receipts and examined the expenditure based the bank statements, I can see that the group have hard to a)nstruct and present a set of accounts derived from ttKEe bank statements. Material expenditure is in line *ith the group's aims and objectives. l am not aware of any matter that I believe indicates any ￿n￿rn$. Examiner. Mr lan Hamier FCCA, 3 Pinfold Court, Bamby Dun. Doncaster , DN31 RQ Dated: 28 May 2024