2024-03-31-accounts - South Cave Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	South Cave Scout Group 5 2 4 6 7 3 1 0 0 2 2 8 4 4
	16 Market Place
	South Cave
	Brough
	Postcode	H	U	1	5	2	B	P

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Graham Annan	Chairman
John Jobling	Treasurer
KerryTaylor	Secretary
Shaun Wilson	GroupScout Leader
Emma Taylor	Ass GroupScout Leader
Claire Moverley	Ass GroupScout Leader
Laurie Cartledge
Hannah Leahy		7/13/2023
James Miller		7/13/2023
Richard Hoe		7/13/2023
Charlie Moverley		7/13/2023
Nicholas Howbridge		7/13/2023
Samuel Nicholls		7/13/2023
Richard Harper		7/13/2023
Colin Fitch		7/13/2023
Conor Smith		7/13/2023
Simon Robinson		7/13/2023

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them

The Group is managed by the Board of Trustees, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Board consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders and parent’s
representation and meets every 3 months.
Members of the Board complete_'Essential Information for_
_Trustees'_training within the first 5 months of joining the
committee.
This Board exists to support the Group Scout Leader in
meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control The Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B
Structure, governance and management (continued)

Risk and Internal Control
The Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

Section C	Objectives and activities
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Explorers No report Scouts	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
Explorers
No report
Scouts

Scouts Scouts currently running at 41 members across the 2 troops. Several still on waiting list howevercan not take on anymore more in order to ensure space for cubs. 3 regular adults with each troop, and a couple of new parent helpers starting imminently. A number of leaders stepped back this year but remain in the backup pool. 3 Chief Scouts Gold awarded, with several scouts who will soon move to explorers actively working on finishing off the requirements. We offered at least one night away every calendar month in 2023. Activities and events included county Austria expedition, Fells Marathon, Wolds Challenge, Freezercamp near Sheffield, pioneering, campcraft, training hikes, back to basics camp at Givendale, taking part in South cave Spring Clean, helping at Golden Fleece, paintball, halloween night hike and sleepover, trampoline night. 171 highest stage badges awarded over the year. Cubs Cubs are currently running at their capacity of 24 children. This is being achieved by sending children to Scouts slightly early. There are 6 Leaders and 3 Young Leaders 3 Chief Scout Silver awards have been achieved. Nights away at Raywell (Group Camp) and The Deep Sleepover. Activities over the past year include the King’s Coronation, DIY badge, Martial Arts, a visit from a local artist, Cycling badge, Alpaca Visit, Emergency Aid, Incident Hike, Money Skills Badge, Trading Post, Airfix Spitfires, Personal Fitness, Vietnamese New Year, a Night Hike and the inaugural Cubs vs Parents rounders match. Beavers No report

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further The contribution made to this Group by all it's leaders, statements, where relevant, about: helpers and Trustees assists in seeing scouting continuing to thrive and move forward in South Cave. • policy on grantmaking;

contribution made by volunteers; • policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Charity continues to provide through scouting a learning and activities venue for the youth of South Cave both male and female between the ages of 6 to 18 years.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Board considers that the group should hold a sum equivalent to 12 months running costs, circa £6,000 plus the cost of meeting capitation payments. The Group held reserves of approximately £51,000 against this at year end. This is above the level required for operating expenses but this is to enable an ongoing programme of substantial internal and external repairs to the scout den. A review of all equipment is to take place with a view to having to replace/renew large parts of it.

Further financial review details (optional information)

Investment policy and objectives

Investment Policy

	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	To continue to carry out essential repairs and improvements to the scout den along with a review of all equipment required to be replaced using funds raised through the Golden Fleece Walk.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees






D D M M Y Y
	D	D	M	M	Y	Y

SOUTH CAVE SCOUT GROUP

BALANCE SHEET AS AT 31ST MARCH 2024

2024 £

2023 £

CURRENT ASSETS Cash at bank and in hand

CURRENT ASSETS
Cash at bank and in hand GENERAL PURPOSE ACCOUNT Funds transferred Surplus (deficit) for year SECTIONS ACCOUNTS Scouts Funds transferred Surplus (deficit) for year Cubs Funds transferred Surplus (deficit) for year Beavers Funds transferred Surplus (deficit) for year	55,522.93 45,005.65 6,198.67 51,204.32 981.80 403.92 1,385.72 1,209.19 243.16 1,452.35 1,296.82 183.72 1,480.54 55,522.93	48,493.46
		38,625.17 6,380.48
		45,005.65
		2,478.25 -1,496.45
		981.80
		1,272.60 -63.41
		1,209.19
		1,671.86 -375.04
		1,296.82
		48,493.46

Honorary Treasurer Honorary Auditor

Report of the auditor to the members of the South Cave Scout Group.

The above balance sheet and the attached income and expenditure accounts have been preparedfrom the records and information supplied by the South Cave Scout Group and are in accordance therewith.

SOUTH CAVE SCOUT GROUP

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024 GENERAL PURPOSE ACCOUNT

INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Net Subscriptions HMRC Gift Aid Golden Fleece Grant CAF America Donations Explorers Sundries EXPENDITURE Electricity Water Gas Rent Rates Repair & Maintenance Scout Manager License Stationery Explorers Training Insurance Equipment Equipment (CAF) Hardship Fund Badges Golden Fleece Lottery License Bank Charges Sundry Expenses SURPLUS (-DEFICIT) FOR YEAR	2024 £ 6,233.50 4,264.50 1,969.00 1,654.33 11,203.67 1,736.85 66.41 841.00 0.00 17,471.26 298.48 187.37 298.44 100.00 7.19 2,857.99 104.57 49.81 614.05 40.00 1,113.79 205.64 1,234.31 160.00 671.78 3,111.40 20.00 0.00 197.77 11,272.59 6,198.67	2023 £ 5,211.00 3,082.00
		2,129.00 1,489.03 9,886.47 952.48 560.00 405.00 50.10
		15,472.08
		248.57 176.62 311.35 200.00 13.31 1,166.08 78.50 50.51 168.21 0.00 1,046.02 1,051.30 1,159.05 0.00 227.71 3,052.53 20.00 25.00 96.84
		9,091.60
		6,380.48

Notes to the General Purpose Account

The accounts for the Explorer section are incorporated within the General Purpose Account and the detail is shown below: -

Opening Bank Balance

236.79

Income during the year Subscriptions Neckers Activities Grant - Half Moon Donation from Group Expenditure during the year Subscriptions to Group Activities Net Income for year Closing Bank Balance	320.00 70.00 251.00 100.00 100.00 841.00 296.00 336.55 632.55 208.45 445.24	320.00 70.00 251.00 100.00 100.00 841.00 296.00 336.55 632.55 208.45 445.24
		445.24

SOUTH CAVE SCOUT GROUP

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024

SCOUTS ACCOUNT

INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Activities Camp Fees Wolds/Fells Other Poacher Jamboree Austria Jamboree EXPENDITURE Activities Stationery Camps Wolds/Fells Badges Bank Charges Poacher Jamboree Austria Jamboree Equipment SURPLUS (-DEFICIT) FOR YEAR	2024 £ 3395.00 2350.00 1,045.00 535.00 2,920.00 270.00 14.00 0.00 1,600.00 6,384.00 1,534.22 0.00 2,669.94 120.00 0.00 0.00 0.00 1,500.00 155.92 5,980.08 403.92	2023 £ 2257.50 1612.50
		645.00 98.00 2,175.00 309.00 12.00 824.00 5,990.00
		10,053.00
		379.44 32.33 2,080.99 400.00 180.47 50.00 1,026.50 7,240.00 159.72
		11,549.45
		-1,496.45

SOUTH CAVE SCOUT GROUP

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024

CUBS ACCOUNT

INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Activities Camp Fees The Deep Other EXPENDITURE Bank Charges Activities The Deep Badges Other Camp Fees SURPLUS (-DEFICIT) FOR YEAR	2024 £ 2380.00 1725.00 655.00 264.00 1423.23 840.00 0.00 3182.23 0.00 814.36 910.00 0.00 0.00 1214.71 2939.07 243.16	2023 £ 2345.00 1675.00
		670.00 356.00 1794.82 0.00 7.00
		2827.82
		45.00 738.99 0.00 156.49 35.98 1914.77
		2891.23
		-63.41

SOUTH CAVE SCOUT GROUP

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024

BEAVERS ACCOUNT

INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Uniform Activities Camp The Deep Other EXPENDITURE Activities The Deep Badges/Neckers Other Camp Bank Charges SURPLUS (-DEFICIT) FOR YEAR	2024 £ 2,467.50 1,862.50 605.00 10.00 77.00 450.00 840.00 0.00 1,982.00 625.27 785.00 14.25 36.17 337.59 0.00 1,798.28 183.72	2023 £ 2,047.50 1,847.50
		200.00 10.00 72.00 325.00 0.00 21.00
		628.00
		612.34 0.00 52.25 0.00 288.45 50.00
		1,003.04
		-375.04