## Trustees' Annual Report
## For the period
|From (start date)||**0**|**1**|**0**|**4**|**2**|**3**|**3**||**3**|**1**|**0**|**3**|**2**|**4**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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|**Section A**||||**Reference and administration details**||||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||South Cave Scout Group
5
2
4
6
7
3
1
0
0
2
2
8
4
4||||||||||||
|||||16 Market Place||||||||||||
|||||South Cave||||||||||||
|||||Brough||||||||||||
|||||Postcode||||H||U|1|5|2|B|P|
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee Name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|
|---|---|---|---|
||Graham Annan|Chairman||
||John Jobling|Treasurer||
||KerryTaylor|Secretary||
||Shaun Wilson|GroupScout Leader||
||Emma Taylor|Ass GroupScout Leader||
||Claire Moverley|Ass GroupScout Leader||
||Laurie Cartledge|||
||Hannah Leahy||7/13/2023|
||James Miller||7/13/2023|
||Richard Hoe||7/13/2023|
||Charlie Moverley||7/13/2023|
||Nicholas Howbridge||7/13/2023|
||Samuel Nicholls||7/13/2023|
||Richard Harper||7/13/2023|
||Colin Fitch||7/13/2023|
||Conor Smith||7/13/2023|
||Simon Robinson||7/13/2023|
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
**Section B Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
|Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Board of Trustees, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Board consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders and parent’s
representation and meets every 3 months.
Members of the Board complete_'Essential Information for_
_Trustees'_training within the first 5 months of joining the
committee.
This Board exists to support the Group Scout Leader in
meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|
|---|---|
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
|**Section C**|**Objectives and activities**|
|---|---|
|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
**Explorers**
No report
**Scouts**|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
|
|||
**Scouts** Scouts currently running at 41 members across the 2 troops. Several still on waiting list howevercan not take on anymore more in order to ensure space for cubs. 3 regular adults with each troop, and a couple of new parent helpers starting imminently. A number of leaders stepped back this year but remain in the backup pool. 3 Chief Scouts Gold awarded, with several scouts who will soon move to explorers actively working on finishing off the requirements. We offered at least one night away every calendar month in 2023. Activities and events included county Austria expedition, Fells Marathon, Wolds Challenge, Freezercamp near Sheffield, pioneering, campcraft, training hikes, back to basics camp at Givendale, taking part in South cave Spring Clean, helping at Golden Fleece, paintball, halloween night hike and sleepover, trampoline night. 171 highest stage badges awarded over the year. **Cubs** Cubs are currently running at their capacity of 24 children. This is being achieved by sending children to Scouts slightly early. There are 6 Leaders and 3 Young Leaders 3 Chief Scout Silver awards have been achieved. Nights away at Raywell (Group Camp) and The Deep Sleepover. Activities over the past year include the King’s Coronation, DIY badge, Martial Arts, a visit from a local artist, Cycling badge, Alpaca Visit, Emergency Aid, Incident Hike, Money Skills Badge, Trading Post, Airfix Spitfires, Personal Fitness, Vietnamese New Year, a Night Hike and the inaugural Cubs vs Parents rounders match. **Beavers** No report
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further The contribution made to this Group by all it's leaders, statements, where relevant, about: helpers and Trustees assists in seeing scouting continuing to thrive and move forward in South Cave. • policy on grantmaking;
- contribution made by volunteers; • policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||
The Charity continues to provide through scouting a learning
and activities venue for the youth of South Cave both male
and female between the ages of 6 to 18 years.|
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £6,000 plus the
cost of meeting capitation payments.
The Group held reserves of approximately £51,000 against
this at year end. This is above the level required for
operating expenses but this is to enable an ongoing
programme of substantial internal and external repairs to the
scout den. A review of all equipment is to take place with a
view to having to replace/renew large parts of it.|
|||
|||
Further financial review details (optional information)
Investment policy and objectives
**Investment Policy**
||The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.|
|---|---|
|||
|**Section F**|**Other Optional Information**|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
||To continue to carry out essential repairs and improvements
to the scout den along with a review of all equipment
required to be replaced using funds raised through the
Golden Fleece Walk.|
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||||
|---|---|---|---|---|---|---|---|---|
||||||||||
||||||||||
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||D
D
M
M
Y
Y||||||||
|||D|D|M|M|Y|Y||
SOUTH CAVE SCOUT GROUP
BALANCE SHEET AS AT 31ST MARCH 2024
2024 £
2023 £
CURRENT ASSETS Cash at bank and in hand
|CURRENT ASSETS
|||
|---|---|---|
|Cash at bank and in hand
GENERAL PURPOSE ACCOUNT
Funds transferred
Surplus (deficit) for year
SECTIONS ACCOUNTS
Scouts
Funds transferred
Surplus (deficit) for year
Cubs
Funds transferred
Surplus (deficit) for year
Beavers
Funds transferred
Surplus (deficit) for year|55,522.93
45,005.65
6,198.67
51,204.32
981.80
403.92
1,385.72
1,209.19
243.16
1,452.35
1,296.82
183.72
1,480.54
55,522.93|48,493.46|
|||38,625.17
6,380.48|
|||45,005.65|
|||2,478.25
-1,496.45|
|||981.80|
|||1,272.60
-63.41|
|||1,209.19|
|||1,671.86
-375.04|
|||1,296.82|
|||48,493.46|
Honorary Treasurer Honorary Auditor
Report of the auditor to the members of the South Cave Scout Group.
The above balance sheet and the attached income and expenditure accounts have been preparedfrom the records and information supplied by the South Cave Scout Group and are in accordance therewith.
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024 GENERAL PURPOSE ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Net Subscriptions
HMRC Gift Aid
Golden Fleece
Grant CAF America
Donations
Explorers
Sundries
EXPENDITURE
Electricity
Water
Gas
Rent
Rates
Repair & Maintenance
Scout Manager License
Stationery
Explorers
Training
Insurance
Equipment
Equipment (CAF)
Hardship Fund
Badges
Golden Fleece
Lottery License
Bank Charges
Sundry Expenses
SURPLUS (-DEFICIT) FOR YEAR|2024
£
6,233.50
4,264.50
1,969.00
1,654.33
11,203.67
1,736.85
66.41
841.00
0.00
17,471.26
298.48
187.37
298.44
100.00
7.19
2,857.99
104.57
49.81
614.05
40.00
1,113.79
205.64
1,234.31
160.00
671.78
3,111.40
20.00
0.00
197.77
11,272.59
6,198.67|2023
£
5,211.00
3,082.00|
|---|---|---|
|||2,129.00
1,489.03
9,886.47
952.48
560.00
405.00
50.10|
|||15,472.08|
|||248.57
176.62
311.35
200.00
13.31
1,166.08
78.50
50.51
168.21
0.00
1,046.02
1,051.30
1,159.05
0.00
227.71
3,052.53
20.00
25.00
96.84|
|||9,091.60|
|||6,380.48|
Notes to the General Purpose Account
The accounts for the Explorer section are incorporated within the General Purpose Account and the detail is shown below: -
Opening Bank Balance
236.79
|Income during the year
Subscriptions
Neckers
Activities
Grant - Half Moon
Donation from Group
Expenditure during the year
Subscriptions to Group
Activities
Net Income for year
Closing Bank Balance|320.00
70.00
251.00
100.00
100.00
841.00
296.00
336.55
632.55
208.45
445.24|320.00
70.00
251.00
100.00
100.00
841.00
296.00
336.55
632.55
208.45
445.24|
|---|---|---|
|||445.24|
||||
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024
## SCOUTS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
Wolds/Fells
Other
Poacher Jamboree
Austria Jamboree
EXPENDITURE
Activities
Stationery
Camps
Wolds/Fells
Badges
Bank Charges
Poacher Jamboree
Austria Jamboree
Equipment
SURPLUS (-DEFICIT) FOR YEAR|2024
£
3395.00
2350.00
1,045.00
535.00
2,920.00
270.00
14.00
0.00
1,600.00
6,384.00
1,534.22
0.00
2,669.94
120.00
0.00
0.00
0.00
1,500.00
155.92
5,980.08
403.92|2023
£
2257.50
1612.50|
|---|---|---|
|||645.00
98.00
2,175.00
309.00
12.00
824.00
5,990.00|
|||10,053.00|
|||379.44
32.33
2,080.99
400.00
180.47
50.00
1,026.50
7,240.00
159.72|
|||11,549.45|
|||-1,496.45|
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024
## CUBS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Activities
Camp Fees
The Deep
Other
EXPENDITURE
Bank Charges
Activities
The Deep
Badges
Other
Camp Fees
SURPLUS (-DEFICIT) FOR YEAR|2024
£
2380.00
1725.00
655.00
264.00
1423.23
840.00
0.00
3182.23
0.00
814.36
910.00
0.00
0.00
1214.71
2939.07
243.16|2023
£
2345.00
1675.00|
|---|---|---|
|||670.00
356.00
1794.82
0.00
7.00|
|||2827.82|
|||45.00
738.99
0.00
156.49
35.98
1914.77|
|||2891.23|
|||-63.41|
## SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024
## BEAVERS ACCOUNT
|INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Uniform
Activities
Camp
The Deep
Other
EXPENDITURE
Activities
The Deep
Badges/Neckers
Other
Camp
Bank Charges
SURPLUS (-DEFICIT) FOR YEAR|2024
£
2,467.50
1,862.50
605.00
10.00
77.00
450.00
840.00
0.00
1,982.00
625.27
785.00
14.25
36.17
337.59
0.00
1,798.28
183.72|2023
£
2,047.50
1,847.50|
|---|---|---|
|||200.00
10.00
72.00
325.00
0.00
21.00|
|||628.00|
|||612.34
0.00
52.25
0.00
288.45
50.00|
|||1,003.04|
|||-375.04|