Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name South Cave Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 4 6 7 3
HQ registration number 1 0 0 2 2 8 4 4
Charity’s principal address 16 Market Place
South Cave
Brough
Postcode H U 1 5 2 B P
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Graham Annan | Chairman | ||
| John Jobling | Treasurer | ||
| Emma Taylor | Group Scout Leader | ||
| Claire Moverley | Ass Group Scout Leader | ||
| Laurie Cartledge | |||
| Shaun Wilson | |||
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders on the and the systems and procedures to responsibility) and parent’s representation and meets every manage them 3 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The contribution made to this Group by all it's leaders, helpers and members of the Executive Committee assists in seeing scouting continuing to thrive and move forward in South Cave. |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The Charity continues to provide through scouting a learning and activities venue for the youth of South Cave both male and female between the ages of 6 to 18 years. Significant external and internal repair works have taken place throughout the year to the scout hut but further work is still required. The cub section now has a total of 5 leaders and have been running at a maximum number of 24 cubs for the majority of the year. During the year 8 cubs have been awarded their Chief Scout Silver award and over 400 other badges have been awarded including the new Money Skills badge. Various activities have taken place including camps and visits. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Investment policy and objectives Brief statement of the charity’s policy on reserves Reserves Policy Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £4,000 plus the cost of meeting capitation payments. The Group held reserves of approximately £39,000 against this at year end. This is above the level required for operating expenses but this is to enable an ongoing programme of substantial repairs to the scout den. |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £4,000 plus the cost of meeting capitation payments. The Group held reserves of approximately £39,000 against this at year end. This is above the level required for operating expenses but this is to enable an ongoing programme of substantial repairs to the scout den. |
| Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
To continue to carry out essential repairs and improvements to the scout den using funds raised through the Golden Fleece Walk.
Section G
Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Graham Annan | John Robert Jobling | ||||||
| GroupChairman | GroupTreasurer | ||||||
| D D M M Y Y |
|||||||
| D | D | M | M | Y | Y |
SOUTH CAVE SCOUT GROUP
BALANCE SHEET AS AT 31ST MARCH 2022
| CURRENT ASSETS Cash at bank and in hand GENERAL PURPOSE ACCOUNT Funds transferred Surplus (deficit) for year SECTIONS ACCOUNTS Explorers Funds transferred Surplus (deficit) for year Scouts Funds transferred Surplus (deficit) for year Cubs Funds transferred Surplus (deficit) for year Beavers Funds transferred Surplus (deficit) for year |
478.31 1,671.86 44,047.88 -130.99 1,272.60 1,193.55 1,047.21 2,478.25 1,403.59 -1,352.04 0.00 1,431.04 -4,558.93 38,625.17 1,352.04 44,047.88 43,184.10 2022 £ |
£ 48,564.32 2021 |
|---|---|---|
| 17,379.91 25,804.19 |
||
| 43,184.10 | ||
| 0.00 1,352.04 |
||
| 1,352.04 | ||
| -107.00 1,538.04 |
||
| 1,431.04 | ||
| 141.75 1,261.84 |
||
| 1,403.59 | ||
| -217.50 1,411.05 |
||
| 1,193.55 | ||
| 48,564.32 |
Honorary Treasurer Honorary Auditor
Report of the auditor to the members of the South Cave Scout Group.
The above balance sheet and the attached income and expenditure accounts have been prepared from the records and information supplied by the South Cave Scout Group and are in accordance therewith.
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
GENERAL PURPOSE ACCOUNT
| INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Net Subscriptions HMRC Gift Aid Golden Fleece Grant CAF America Donations Explorer A/C Closure Bank Interest Group Camp Sundries Government Covid Support EXPENDITURE Electricity Water Gas Rent Rates Repair & Maintenance Stationery Scout Manager License Insurance Equipment Equipment (Covid) Group Camp Badges Golden Fleece Lottery License Covid 19 Support Bank Charges Sundry Expenses SURPLUS (-DEFICIT) FOR YEAR |
-4,558.93 29,449.21 24,890.28 57.75 11,036.43 588.23 3,885.61 85.00 20.00 1,500.00 20.00 921.82 1,675.06 0.00 59.82 78.50 19,659.54 346.21 0.00 6.80 236.83 313.30 588.23 52.49 225.49 1,126.55 2.06 750.25 9,074.97 1,274.80 3573.00 2819.25 753.75 2022 £ |
1342.50 2004.00 2021 £ |
|---|---|---|
| 8.11 19,431.00 0.00 0.00 0.00 14.61 1,627.92 1,505.55 842.61 -661.50 |
||
| 22,768.30 | ||
| 0.00 0.00 897.71 0.00 757.19 0.00 78.50 2,637.40 511.20 100.00 0.00 219.27 123.62 0.00 20.00 0.00 0.00 43.50 |
||
| 5,388.39 | ||
| 17,379.91 |
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
EXPLORERS ACCOUNT
| INCOME Subsciptions Gross Collected Less Collected on Behalf of Others EXPENDITURE Equipment Closure of Account SURPLUS (-DEFICIT) FOR YEAR |
1,352.04 -1,352.04 225.49 1,126.55 0.00 0.00 0.00 £ 0.00 2022 |
0.00 £ 0.00 2021 |
|---|---|---|
| 0.00 | ||
| 0.00 | ||
| 0.00 0.00 |
||
| 0.00 | ||
| 0.00 |
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
SCOUTS ACCOUNT
| INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Donation Covid Supprt Camp Fees Wolds Other Poacher Jamboree Austria Jamboree EXPENDITURE Activities Camps Wolds Badges Poacher Jamboree Bank Charges Equipment SURPLUS (-DEFICIT) FOR YEAR |
2,490.00 3,728.29 20.00 407.56 480.81 165.37 30.00 5.00 134.55 37.00 500.00 595.00 950.00 40.00 1172.50 1135.50 2022 £ 2,648.50 4,775.50 1,047.21 |
407.50 315.50 2021 £ |
|---|---|---|
| 0.00 0.00 0.00 0.00 0.00 -92.00 0.00 |
||
| -92.00 | ||
| 0.00 0.00 0.00 0.00 0.00 0.00 15.00 |
||
| 15.00 | ||
| -107.00 |
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
CUBS ACCOUNT
| INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Camp Fees The Deep Covid Support EXPENDITURE Activities Badges Rock Up Bank Charges Camp Fees The Deep SURPLUS (-DEFICIT) FOR YEAR |
-130.99 21.20 2303.99 940.12 134.44 184.00 297.78 1087.75 2173.00 -124.70 1720.00 £ 1595.30 726.45 709.95 500.00 2022 |
332.50 £ 772.50 2021 |
|---|---|---|
| 0.00 440.00 0.00 0.00 |
||
| 440.00 | ||
| 0.00 0.00 180.42 0.00 117.83 0.00 |
||
| 298.25 | ||
| 141.75 |
SOUTH CAVE SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
BEAVERS ACCOUNT
| INCOME Subsciptions Gross Collected Less Collected on Behalf of Others Donations Donation - Covid Support Camp EXPENDITURE Activities Camp Badges/Neckers Bank Charges SURPLUS (-DEFICIT) FOR YEAR |
1,122.50 276.30 165.65 478.31 182.24 20.00 644.19 0.00 500.00 1,190.00 472.50 717.50 £ 2022 150.00 |
350.00 602.50 £ 2021 |
|---|---|---|
| 35.00 -252.50 |
||
| -217.50 | ||
| 0.00 0.00 0.00 0.00 |
||
| 0.00 | ||
| -217.50 |