## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name South Cave Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 4 6 7 3
HQ registration number 1 0 0 2 2 8 4 4
Charity’s principal address 16 Market Place
South Cave
Brough
Postcode H U 1 5 2 B P
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**| |---|---|---|---| ||Graham Annan|Chairman|| ||John Jobling|Treasurer|| ||Emma Taylor|Group Scout Leader|| ||Claire Moverley|Ass Group Scout Leader|| ||Laurie Cartledge||| ||Shaun Wilson||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders on the and the systems and procedures to responsibility) and parent’s representation and meets every manage them 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The contribution made to this Group by all it's leaders,
helpers and members of the Executive Committee assists in
seeing scouting continuing to thrive and move forward in
South Cave.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Charity continues to provide through scouting a learning
and activities venue for the youth of South Cave both male
and female between the ages of 6 to 18 years. Significant
external and internal repair works have taken place
throughout the year to the scout hut but further work is still
required.
The cub section now has a total of 5 leaders and have been
running at a maximum number of 24 cubs for the majority of
the year. During the year 8 cubs have been awarded their
Chief Scout Silver award and over 400 other badges have
been awarded including the new Money Skills badge.
Various activities have taken place including camps and
visits.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Investment policy and objectives
Brief statement of the charity’s policy on
reserves
**Reserves Policy**
**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£4,000 plus the cost of meeting capitation payments.
The Group held reserves of approximately £39,000 against
this at year end. This is above the level required for
operating expenses
but this is
to enable an ongoing
programme of substantial repairs to the scout den.|**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£4,000 plus the cost of meeting capitation payments.
The Group held reserves of approximately £39,000 against
this at year end. This is above the level required for
operating expenses
but this is
to enable an ongoing
programme of substantial repairs to the scout den.| ||| ||| ||**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) To continue to carry out essential repairs and improvements to the scout den using funds raised through the Golden Fleece Walk. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Graham Annan||||||John Robert Jobling| ||||||||| ||GroupChairman||||||GroupTreasurer| ||D
D
M
M
Y
Y||||||| ||D|D|M|M|Y|Y|| ## SOUTH CAVE SCOUT GROUP ## BALANCE SHEET AS AT 31ST MARCH 2022 |CURRENT ASSETS
Cash at bank and in hand
GENERAL PURPOSE ACCOUNT
Funds transferred
Surplus (deficit) for year
SECTIONS ACCOUNTS
Explorers
Funds transferred
Surplus (deficit) for year
Scouts
Funds transferred
Surplus (deficit) for year
Cubs
Funds transferred
Surplus (deficit) for year
Beavers
Funds transferred
Surplus (deficit) for year|478.31
1,671.86
44,047.88
-130.99
1,272.60
1,193.55
1,047.21
2,478.25
1,403.59
-1,352.04
0.00
1,431.04
-4,558.93
38,625.17
1,352.04
44,047.88
43,184.10
2022
£|£
48,564.32
2021| |---|---|---| |||17,379.91
25,804.19| |||43,184.10| |||0.00
1,352.04| |||1,352.04| |||-107.00
1,538.04| |||1,431.04| |||141.75
1,261.84| |||1,403.59| |||-217.50
1,411.05| |||1,193.55| |||48,564.32| Honorary Treasurer Honorary Auditor Report of the auditor to the members of the South Cave Scout Group. The above balance sheet and the attached income and expenditure accounts have been prepared from the records and information supplied by the South Cave Scout Group and are in accordance therewith. ## SOUTH CAVE SCOUT GROUP ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 ## GENERAL PURPOSE ACCOUNT |INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Net Subscriptions
HMRC Gift Aid
Golden Fleece
Grant CAF America
Donations
Explorer A/C Closure
Bank Interest
Group Camp
Sundries
Government Covid Support
EXPENDITURE
Electricity
Water
Gas
Rent
Rates
Repair & Maintenance
Stationery
Scout Manager License
Insurance
Equipment
Equipment (Covid)
Group Camp
Badges
Golden Fleece
Lottery License
Covid 19 Support
Bank Charges
Sundry Expenses
SURPLUS (-DEFICIT) FOR YEAR|-4,558.93
29,449.21
24,890.28
57.75
11,036.43
588.23
3,885.61
85.00
20.00
1,500.00
20.00
921.82
1,675.06
0.00
59.82
78.50
19,659.54
346.21
0.00
6.80
236.83
313.30
588.23
52.49
225.49
1,126.55
2.06
750.25
9,074.97
1,274.80
3573.00
2819.25
753.75
2022
£|1342.50
2004.00
2021
£| |---|---|---| |||8.11
19,431.00
0.00
0.00
0.00
14.61
1,627.92
1,505.55
842.61
-661.50| |||22,768.30| |||0.00
0.00
897.71
0.00
757.19
0.00
78.50
2,637.40
511.20
100.00
0.00
219.27
123.62
0.00
20.00
0.00
0.00
43.50| |||5,388.39| |||| |||17,379.91| ## SOUTH CAVE SCOUT GROUP ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 ## EXPLORERS ACCOUNT |INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
EXPENDITURE
Equipment
Closure of Account
SURPLUS (-DEFICIT) FOR YEAR|1,352.04
-1,352.04
225.49
1,126.55
0.00
0.00
0.00
£
0.00
2022|0.00
£
0.00
2021| |---|---|---| |||0.00| |||0.00| |||0.00
0.00| |||0.00| |||| |||0.00| ## SOUTH CAVE SCOUT GROUP ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 ## SCOUTS ACCOUNT |INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Donation Covid Supprt
Camp Fees
Wolds
Other
Poacher Jamboree
Austria Jamboree
EXPENDITURE
Activities
Camps
Wolds
Badges
Poacher Jamboree
Bank Charges
Equipment
SURPLUS (-DEFICIT) FOR YEAR|2,490.00
3,728.29
20.00
407.56
480.81
165.37
30.00
5.00
134.55
37.00
500.00
595.00
950.00
40.00
1172.50
1135.50
2022
£
2,648.50
4,775.50
1,047.21|407.50
315.50
2021
£| |---|---|---| |||0.00
0.00
0.00
0.00
0.00
-92.00
0.00| |||-92.00| |||0.00
0.00
0.00
0.00
0.00
0.00
15.00| |||15.00| |||| |||-107.00| ## SOUTH CAVE SCOUT GROUP ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 CUBS ACCOUNT |INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Camp Fees
The Deep
Covid Support
EXPENDITURE
Activities
Badges
Rock Up
Bank Charges
Camp Fees
The Deep
SURPLUS (-DEFICIT) FOR YEAR|-130.99
21.20
2303.99
940.12
134.44
184.00
297.78
1087.75
2173.00
-124.70
1720.00
£
1595.30
726.45
709.95
500.00
2022|332.50
£
772.50
2021| |---|---|---| |||0.00
440.00
0.00
0.00| |||440.00| |||0.00
0.00
180.42
0.00
117.83
0.00| |||298.25| |||| |||141.75| ## SOUTH CAVE SCOUT GROUP ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022 ## BEAVERS ACCOUNT |INCOME
Subsciptions
Gross Collected
Less Collected on Behalf of Others
Donations
Donation - Covid Support
Camp
EXPENDITURE
Activities
Camp
Badges/Neckers
Bank Charges
SURPLUS (-DEFICIT) FOR YEAR|1,122.50
276.30
165.65
478.31
182.24
20.00
644.19
0.00
500.00
1,190.00
472.50
717.50
£
2022
150.00|350.00
602.50
£
2021| |---|---|---| |||35.00
-252.50| |||-217.50| |||0.00
0.00
0.00
0.00| |||0.00| |||| |||-217.50|