2025-03-31-accounts

Trustees' Annual Report

For the period

----- Start of picture text -----
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 29th/79th Coventry Scout Group
Other names the charity is known by 29th/79th Coventry Sea Scouts
Registered charity number (if any) 5 2 4 5 8 5
HQ registration number
Charity’s principal address Rear of 35-37 Cedars Avenue
Coundon
COVENTRY
Postcode C V 6 1 D Q
----- End of picture text -----

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

----- Start of picture text -----
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Andrew Dickens Chairperson 01/10/2024
Deputy Group Scout
2 Mr Mark Aldridge Leader 01/01/2022
3 Mrs Kelly Emerton Treasurer 01/10/2024
4 Mr Simon West Buildings Manager 01/10/2024
5 Mr Robert Kempin Scout Leader 01/10/2024
6 Mr Gary Bird Parent 01/10/2024
7
8
9
10
11
12
13
14
15
----- End of picture text -----

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Accountant	Mr Jim Davies	C/O D.A.B.S. Ltd

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Lead Volunteer, Assistant Group Lead Volunteer, Section Leaders and Safeguarding Lead and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property, The raising of funds and the administration of Group finance, The insurance of persons, property and equipment, Group public occasions, Assisting in the recruitment of leaders and other adult support, Appointing any sub committees that may be required, Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management (continued)

Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C

Objectives and activities

Public benefit statement Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

----- Start of picture text -----
Section D Achievements and performance
Summary of the main achievements of Continue to delivery scouting activities throughout the year.
the charity during the year Offered fully subscribed week residential Scout Camp at
Hallowtree Scout Campsite Ipswich, weekend Cub Camp at
Rough Close and weekend Group Camp at Rough Close
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum of £20,000 to cover running costs for 2
years
The Group held reserves of £24,100 against this at year
end. This is above the level required for operating
expenses.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
----- End of picture text -----

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives;

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Investment Policy The Group's Income and Expenditure is minimal and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Kelly Elizabeth Emerton Treasurer 2 6 0 1 2 6

6 LT700001 (3rd December 2018)

XXXXXXXXXXXX Scout Group (Charfty no. rf applicable) Receipts and payments account For the year from <51 Z¥ Receipts and payments 2QkS Unrestrlcted funds 2Ql4 Unrostricted funds Paymonts Youth Adun rarr¥ne arKJ activities rt arKJ tra Water arKI seV￿ra and Gas Insuran rs arKI Rene￿alS Materials arKI Printm and hot 2'&a). US - AGM and trustee e Other costs detail 1 P Other costs detail 2 CE L Other cx)sts detail 3 Sub total Fundrasin Detall 1 Detail 2 Detail 3 Sub total Total Gross Expenditure Asset and Investment purchases. et 13I5ts.3Z. Total payments Net of recelptsl(payments) Cash funds last year end Cash funds this year end 27il.S£ + LF7 ¢JS CxK4"1-EJl, LJI LT700￿2 (Juty 2021) 2013

XXXXXXXXXXXX Scout Group (Charlty no. M appllcable) Receipts and payments account For the year from 01.34aLF To Recelpts and payments 20IS Unrestrlcted funds Unrestrlcted fundg Reeelpts Donation 8. Gift AKJ Sub to Maintenenace Sub total Fundraisln Detafl 1 Detail 2 Detail 3 Other lundraisin activities Sub tot Hire of buikjin Hire of Other Scoul hut income i• Sub total Bank interest Buildi Socie interest The Scout AS￿cIatK)n Short Tenn Investment Selv Other inveslment income b total Total Gross Income Ig Asset and in￿￿tMent sales et Total receipts LT7(KK)02 (Juty 2(r21) 1013

DAVIES, ACCOUNfANCY & BOOK.KEEPING SERVICES LIMrrED 26 ENSIGN CLOSE, TANYARD FARM, COVENTRY, CV4 9TU. TEL. [phone] dabslimited@lallrtalLnet INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 2￿n9. SEA SCOUTS COVEMfRY I report to the trustees on my examination of the accounts of the 29th17yh Sea Scouts Coventy for the year l April ?0?4 to 31° March 2025. RESPONSIBILITIES AND BASIS OF THE REPORT As the trustees of the 29 179 Sea Scouts Covefttry charity you are responsible for the preparation of the accounts in accordance with the ￿quireMents of the Charities Act 2011 ( the Act ). I report in respect of my examinati¢)n of the 29 179th Sea Scouts Coventry accounts carried out under Section145 of the Act and in Carrying out my examination have followed the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. tNDEPENDENT EXAMtNER'S STATEMENT I have compleled my examination of the accounts. I confirni that no matters of a material nature Gqme to my attention in connection with the exarnination which wouId have given me cause to believe that in any material respect: l) Accounting records were not kept in respect of the 29tlV79 Sea Scouts Coventry charity as required by Section 130 of the ACL or 2) The accounts do not accord with those records. I have no concerns and came across no other matters in my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J. Davies- Director th 18 November 2025. Registered in En and & Wales. Com No. 05772671