2024-03-31-accounts - 29th/79th Coventry Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 29th/79th Coventry Scout Group
Other names the charity is known by 29th/79th Coventry Sea Scouts
Registered charity number (if any) 5 2 4 5 8 5
HQ registration number
Charity’s principal address Rear of 35-37 Cedars Avenue
Coundon
COVENTRY
Postcode C V 6 1 D Q
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Andrew Dickens Chairperson 01/10/2024
Deputy Group Scout
2 Mr Mark Aldridge Leader 01/01/2022
3 Mrs Kelly Emerton Treasurer 01/10/2024
4 Mr Simon West Buildings Manager 01/10/2024
5 Mr Robert Kempin Scout Leader 01/10/2024
6 Mr Gary Bird Parent 01/10/2024
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Accountant	Mr Jim Davies	C/O D.A.B.S. Ltd

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Section B

Structure, governance and management

Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted

The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.

Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Lead Volunteer, Assistant Group Lead Volunteer, Section Leaders and Safeguarding Lead and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property, The raising of funds and the administration of Group finance, The insurance of persons, property and equipment, Group public occasions, Assisting in the recruitment of leaders and other adult support, Appointing any sub committees that may be required, Appointing Group Administrators and Advisors other than those who are elected. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about:

Additional governance issues (optional information but encouraged as best practice)

The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of Chair, Treasurer and Secretary
together with the Group Lead Volunteer, Assistant Group
Lead Volunteer, Section Leaders and Safeguarding Lead
and meets every 3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Lead Volunteer in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property, The raising of funds
and the administration of Group finance, The insurance of
persons, property and equipment, Group public occasions,
Assisting in the recruitment of leaders and other adult
support, Appointing any sub committees that may be
required, Appointing Group Administrators and Advisors
other than those who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Public benefit statement
Summary of the objects of the charity set
out in its governing document

The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

4 LT700001 (3rd December 2018)

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Section D Achievements and performance
Summary of the main achievements of Continue to delivery scouting activities throughout the year.
the charity during the year Offered fully subscribed week residential Scout Camp at
Hallowtree Scout Campsite Ipswich, weekend Cub Camp at
Rough Close and weekend Group Camp at Rough Close
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum of £20,000 to cover running costs for 2
years
The Group held reserves of £38,500 against this at year
end. This is above the level required for operating
expenses.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
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5 LT700001 (3rd December 2018)

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	Investment Policy The Group's Income and Expenditure is minimal and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements.
Section G	Declaration

Youmay chooseto include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);

Investment Policy
The Group's Income and Expenditure is minimal and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Kelly Elizabeth Emerton Treasurer 3 0 0 8 2 4

6 LT700001 (3rd December 2018)

29th / 79th Sea Scout Group Accounts Year Ended 31st March 2024

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12 Months to Total Y/E
Receipts 31/03/2024 31/03/2023
Donations, legacies and similar income
Membership Subscriptions 48,841.60 46,632.50
Donations 4,168.77 2,000.00
Legacies 0.00
Gift Aid 0.00
Unidentified Difference 222.05 0.01
Sub Total 53,232.42 48,632.51
Grants
Maintenance Grant 1,065.00
Cost of Living Grant 1,232.00
Sub Total 1,065.00 1,232.00
Scout Hut Income
Hire of Building 16,782.30 15,333.62
Hire of Equipment
Other Scout hut income
Sub Total 16,782.30 15,333.62
Investment Income
Bank Interest 264.69 26.93
Building Society interest 97.04 25.34
The Scout Association Short Term Investment Service
Other Investment Income
Bank Transfers (should net to zero) 0.00
Sub Total 361.73 52.27
Total Gross Income 71,441.45 65,250.40
Asset and Investment sales etc
Total Receipts 71,441.45 65,250.40
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29th / 79th Scout Group Accounts Year Ended 31st March 2024

21/08/2024

Bank Account Reconciliations Apr23-Mar24

29th / 79th Sea Scout Group Accounts Year Ended 31st March 2024

29th / 79th Sea Scout Group Accounts Year Ended 31st March 2024
Payments	12 Months to 31/03/2024	Total Y/E 31/03/2023
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)	6,081.00	6,122.80
Youth Programme and Activities	14,373.73	8,863.11
Adult Support and Training	141.00	0.00
Rent		0.00
Water and Sewerage	785.65	508.53
Electricity and Gas	6,399.10	6,327.21
Insurance	2,640.99	1,921.17
Repairs and Renewals	5,520.47	5,996.31	Cleaning
Materials and Equipment	1,260.73	0.00	Consumables
Printing and Photocopying	8.40	59.61
Contribution to Camp costs	14,384.35	19,968.00
Uniforms	1,745.54	1,254.89
AGM and Trustee expenses	721.05	0.00
Rates		120.15
Telephone	845.84	839.81
Parent Pay Charges	262.68	217.16
Other: Accountant	400.00	0.00
Other: Miscellaneous	1,416.12	0.00	Health & Safety, Miscellaneous
Sub Total	56,986.65	52,198.75

Total Gross Expenditure	56,986.65	52,198.75

Asset and Investment purchases etc	14,645.61

Total Payments	71,632.26	52,198.75

Net of Receipts / (Payments)	-190.81	13,051.65

Cash Funds last period end	36,347.36	23,295.71

Cash funds this year end	36,156.55	36,347.36
Check to statement balances	0.00
Check to bank account movement	222.05	Difference as per note 7 on 'Balances' tab

29th / 79th Scout Group Accounts Year Ended 31st March 2024

21/08/2024

Bank Account Reconciliations Apr23-Mar24

DAVIES, AccouNfANCY & BOOK-KEEPING SERVICES LI[[TED 26 ENSIGN CLOSE TANYARJ) FARM, COVENTRY. CV4 9TU. TEL (024) 7646 5118 dabsAimited@talktxlLn¢t INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 29thnO SEA Scotrrs COVENTRY T report to the trustees on my examination of the accounts of the 29thnyh Sea Scouts Coventy for the year I"April ?023 to 31" March 2024. RESPONSIBILITIES AND BASIS OF THE REPORT th As the trustees of the 29 179 Sea Scouts Coventy charity you are responsible for the Preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act ). I port in respect of my examination of the 29thn9 Sea Scouts Coventy accounts carried out under Section145 of the Act and in carrying out my examination have followed the applicable Directions given by the Charity Commission under Section 145(5)(b) of the ACL tNDEPENDENT EXAMINER'S STATEMEwr I have completed my examination of the accounts. I confim) th* no matters of a material nature came to my attention in connection with the examination which would have 8iven me cause to believe that in any material respect: l) Accounting records were not kept in respect of the 29th179th Sea Scouts Coventy charity as required by Section 130 of the Act, or 2) The accounts do not accord with those records. I have no concerns and came across no other matters in my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J. Davies- Director 30th August 2024. stered in Ett land & Wales. Com No. 05772671